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Home My WebLink AboutPR 16721: AUTHORIZING THE MAYOR TO ACCEPT FY 2011 EMERGENCY MANAGEMENT PERFORMANCE GRANT Memorandum To: Steve Fitzgibbons, City Manager From: Mark Blanton, Chief of Police Date: October 6, 2011 Re: Proposed Resolution No.16721 RECOMMENDATION: The Police Department recommends that the City Council adopt Proposed Resolution 16721 authorizing the Mayor to accept the FY 2011 Emergency Management Performance Grant award of $32,315.30. BACKGROUND: The Emergency Management Performance Grant Program provides federal funding to assist state and local governments in developing and carrying out emergency management programs. Grant funding also encourages improvement of mitigation, preparedness, response, and recovery capabilities for all hazards, and also to support local comprehensive emergency management programs. BUDGETARY /FISCAL EFFECT: None. STAFFING /EMPLOYEE EFFECT: None. SUMMARY: The Police Department recommends that the City Council adopt Proposed Resolution 16721 authorizing the Mayor and City Manager to accept the FY 2011 Emergency Management Performance Grant award of $32,315.30 to assist state and local governments in developing and carrying out emergency management programs. MB:sz P.R. No. 16721 10/6/11 sz RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT THE FY 2011 EMERGENCY MANAGEMENT PERFORMANCE GRANT IN THE AMOUNT OF $32,315.30 WHEREAS, the Emergency Management Performance Grant Program provides federal funding to assist state and local governments in developing and carrying out emergency management programs; and WHEREAS, Emergency Management Performance Grant funds are used to support local comprehensive emergency management programs; and WHEREAS, grant funding also encourages improvement of mitigation, preparedness, response, and recovery capabilities for all hazards. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City of Port Arthur hereby authorizes the Mayor to accept the FY 2011 Emergency Management Performance Grant award of $32,315.30 as outlined in Exhibit "A ". Section 3. That this grant award will be used to support local comprehensive emergency management programs to improve mitigation, preparedness, response, and recovery capabilities for all hazards. Section 4. That a copy of the Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2011, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: City Council: • NOES: Deloris Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPR • E A • FORM: al Tizeno, C y Attorney ' APPROVED FOR ADMINISTRATION: 4 Steve itzgibbons, City Manager Exhibit "A" TEXAS DEPARTMENT OF PUBLIC SAFETY 5805 N. LAMAR BLVD • BOX 4087 • AUSTIN, TEXAS 78773 -0001 4 , c0 p 512/424 -2000 ' E) x www.dps.texas.gov w c� `= 4, STEVEN C. McCRAW COMMISSION DIRECTOR ALLAN B. POLUNSKY, CHAIR DAVID G. BAKER ADA BROWN CHERYL MacBRIDE JOHN STEEN DEPUTY DIRECTORS CARIN MARCY BARTH A. CYNTHIA LEON September 29, 2011 RECEIVED The Honorable Deloris Prince Port Arthur Mayor OCT 0 4 2011 P.O. Box 1089 Port Arthur, TX 77641 MAYOR'S OFFICE Dear Mayor Prince: This letter is to advise you that your application to participate in the Emergency Management Performance Grant (EMPG) program during Fiscal Year 2010 (FY 11) has been accepted. We apologize for the delay in dispersing EMPG funding, however due to the continuing resolution the State of Texas did not receive EMPG funding until the end of August. 1. Grant Award The Notice of Sub - recipient Grant Award (Attachment 1) specifies the federal EMPG program funding that will be provided during FY 11. A representative authorized by your City Council to accept grants on behalf of the jurisdiction must sign the grant award. Typically the Mayor or City Manager must sign the award and return it to the Texas Division of Emergency Management (TDEM) within 45 days to activate your grant. Retain a copy for your records and provide a copy of the entire grant award package to your local financial manager. Failure to accept the award and return documentation to TDEM within 45 days may result in the distribution of the award to another jurisdiction. 2. Required EMPG Tasks A. Your FY 11 EMPG Program Application has been approved. As changes to this document may have been made in order to meet FY 11 program requirements since originally submitted, you should carefully review the attached copy. B. The process for documenting exercise participation has not changed. All EMPG participants must prepare and submit an After Action Report (AAR) and Improvement Plan (IP), in the format prescribed by the DHS Homeland Security Exercise Evaluation Program (HSEEP) and TDEM guidelines. The HSEEP document can be accessed at https: //hseep.dhs.gov A sample AAR and IP is located on our website at http:// www. txdps.state.tx.us /dem /index.htm C. The Department of Homeland Security has identified steps that States, territories, tribal, and local entities should take during FY 11 to remain compliant with the NIMS. All jurisdictions awarded FY 11 EMPG funds must achieve and maintain 100% compliance with NIMSCAST objectives and metrics. 3. Task Progress & Reporting Continued participation in the EMPG program is in part conditioned on making proportional progress on your Work Plan tasks and the timely submission of progress and financial reports. A. Proportional Progress in Program Tasks. You are expected to complete and document a portion of those tasks each quarter rather than deferring most planning tasks, training, exercises, and other activities until the last several months of the fiscal year. Those who try to complete a year's work in several months frequently fail when emergencies occur late in the year. B. Financial Reports. EMPG Financial reports are due 30 days after the close of each quarter of the federal Fiscal Year. Quarterly Financial Reports are due January 15, April 15, July 15, and October 15. These reports should be sent directly to the TDEM EMPG Auditor. C. Progress Reports. Your first semi - annual progress report was due to the TDEM Preparedness Section on April 15, 2011. The final progress report is due October 15, 2011 If you do not expend grant funds allocated on allowable expenses within the performance period, future grants will likely be reduced. If you determine that you do not wish to participate in the FY 11 EMPG program, please advise me as soon as i le. oss b P If you have questions regarding EMPG tasks, please contact the EMPG Grant Coordinator III, Lisa Resendez, at 512- 424 -7511. Respectfully, W. i Kidd, CEM Assistant Director Texas Department of Public Safety Chief Texas Division of Emergency Management WNK:lr Attachments: 1- FY 11 EMPG Grant Award Letter 2- FY 11 EMPG Notice of Sub - Recipient Grant Award 3- FY 11 EMPG Terms and Conditions !--- TEXAS DEPARTMENT OF PUBLIC SAFETY (TXDPS) TEXAS DIVISION OF EMERGENCY MANAGEMENT (TDEM) NOTICE OF SUBRECIPIENT GRANT AWARD Program Title: 2011 Emergency Management Performance Grant (EMPG) DHS Instrument Number: 2011 -EP -00046 TDEM Grant Number: 11 TX -EMPG -0396 Administered By: Texas Department of Public Safety Texas Division of Emergency Management P.O. Box 4087 Austin, Texas 78773 -0220 SubRecipient: City of Port Arthur P.O. Box 1089 Port Arthur, TX 77641 Amount of Grant: $32,315.30 f Grant: October 1, 2010, to March 31 Period o 31, 2012 Signing Acceptance of this document means that you accept and will comply with all the requirements listed in the attached FY 2011 EMPG Terms and Conditions. AGENCY APPROVAL GRANT ACCEPTANCE , ‘ 7.1 4 ...L. Authorized Signature equired W. Nim Kidd, CEM® Printed Name /Tit • Assistant Director ]�e� c e m Texas Department of Public Safety u / y e Chief Texas Division of Emergency Management Date: ` l Xq ! % I Date: /.0//, / Return Signed Copy of This Page within 45 days to: Texas Department of Public Safety Texas Division of Emergency Management Attention: Lisa Resendez, Grant Coordinator III PO Box 4087 Austin, TX 78773 -0220