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HomeMy WebLinkAboutPR 16722: AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT WITH MKY ENTERPRISE FOR COMPUTER SUPPORT, SERVER SUPPORT, AND EMAIL FOR FIRE DEPT PORT ARTHUR FIRE DEPARTMENT MEMORANDUM TO: Stephen Fitzgibbons, City Manager FROM: Larry Richard, Fire Chief . ; DATE: October 6, 2011 ,4" SUBJECT: Proposed Resolution No. 16722 RECOMMENDATION The Fire Department recommends that the City Council approve Proposed Resolution 16722 authorizing the City Manager to execute a one year agreement with MKY Enterprise of Port Arthur, Texas for computer support, network support, and e -mail accounts for the Fire Department. BACKGROUND MKY has provided this support for the Fire Department for several years. The cost has remained the same. The computer support is billed at $4,500 and covers labor charges to keep the department's computers operational. The server support is billed at $3,600 and covers labor charges to keep the server operational, including Fire House software support. The email is billed at $300 and includes 80 user email accounts. MKY has very good response times and has always performed well for the Fire Department. BUDGETARY/FISCAL EFFECT Funds were budgeted for the cost of this service in the FY 2011 -2012 budget in account #001 -1121- 522.54 -00. STAFFING/EMPLOYEE EFFECT None. SUMMARY The Fire Department recommends that the City Council approve Proposed Resolution 16722 authorizing the City Manager to execute a one year agreement with MKY Enterprise of Port Arthur, Texas for computer support, network support, and e -mail accounts for the Fire Department. "Remember, we are here to serve the citizens of Port Arthur" P. R. NO. 16722 10/07/2011 lr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MKY ENTERPRISE OF PORT ARTHUR, TEXAS, FOR COMPUTER SUPPORT, SERVER SUPPORT, AND EMAIL ACCOUNTS FOR THE PORT ARTHUR FIRE DEPARTMENT IN THE AMOUNT OF $8,400; FUNDS AVAILABLE IN ACCOUNT NO. 001 - 1121 - 522.54 -00 WHEREAS, the Port Arthur Fire Department operates computer work stations and a server throughout its seven (7) fire stations and headquarters; and WHEREAS, the department communicates with its officers, other employees, vendors, and information sources via email; and WHEREAS, MKY Enterprise of Port Arthur has provided labor for keeping the department's computers operational, labor for maintaining the server and keeping its software operational, and supplied the department's email accounts; and WHEREAS, MKY has always maintained good response times to requests for service and performed those services well; and WHEREAS, MKY has provided these services for the same price for a number of years, and proposes to provide the same services at the same prices as outlined in the attached supporting documentation. 1 APP" Y 'LD AS FO' 0 Va Tizeno, Ci.WAtt• n ey ill' APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager APP OVED AS TO AVA, =ILI OF FUNDS: L / �J` _ � . Deborah Echols, Director of Finance cr-X?Li-AA, 6 9 Shawna Tubbs, CPPB, Purchasing Manager 1 I � I NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized and directed to execute a contract with MKY for computer support, network support, and e -mail accounts for the Fire Department, in substantially the same form as attached hereto as Exhibit "A ". Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2011, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR: COUNCILMEMBERS: NOES: Deloris Prince, Mayor ATTEST: Sherri Bellard, City Secretary EXHIBIT "A" CONTRACT FOR NETWORK COMPUTER SUPPORT, SERVER SUPPORT, AND EMAIL ACCOUNTS THIS AGREEMENT is made by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "Owner," and MKY Enterprise, a corporation acting by and through Myong Yu, hereinafter called "Contractor." WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, Owner and Contractor agree as follows: 1. The contractor will provide the Port Arthur Fire Department with network computer support via phone or on site at a cost of $4,500. 2. The contractor will provide the Port Arthur Fire Department with server support at a cost of $3,600. 3. The contractor will provide the Port Arthur Fire Department with eighty user email boxes at a cost of $300. 4. The term of the contract is for a period of one (1) year. IN WITNESS WHEROF, the parties hereto have executed or caused to be executed by their duly authorized officials, this agreement in 2 copies, on this the day of 2011. CITY OF PORT ARTHUR : MYK ENTERPRISE: BY: BY: MKY Enterprise Invoice 3830 Hwy 365 Port Arthur, TX 77642 Date Invoice## 1 -409- 729 -9810 10/1/2011 13743 8111 To Ship To PA Fire Department PA Firc Department PO Box 1018 PO Box 1018 Port Arthur, TX 77640 Port Arthur, TX 77640 P.O. Number Terms Due Date Rep Project Due on receipt 10/1/2011 Quantity Item Code Description Price Each Amount 1 Labor Engineer Support 4.500.00 4.500.00 Network Support Via Phone or On Site **No Hardware included** All Additional will be charged as Normal Fee Thank you for your business. Subtotal $4.500.00 Sales Tax (8.25%) $o.00 Total $4,500.00 t 11-14-' §'"v•TT MKY Enterprise Invoice 3830 Hwy 365 - Port Arthur. TX 77642 Date Invoice # 1- 409 - 729 -9810 10/112011 13742 Bill To Ship To PA Fire Department PA Fire Department PO Box 1018 PO Box 1018 Port Arthur. TX 77640 Port Arthur. TX 77640 P.O. Number Terms Due Date Rep Project Due on receipt 10/1/201 l CON Quantity Item Code Description Price Each Amount 1 Labor 80 User Email BoxesEngineer Support 300.00 300.00 Thank you for your business. Subtotal $300.00 Sales Tax (0.0 %) $o.00 Total $300.00 ++034/-1•++030041/d •/z ♦ +/00 >4>•>4>•> + /ii61:44iil ♦ + + + /Ii6j2 1 4♦ + + + + /ii611LLii•405A# XX ♦A 55A6A #OX • ♦AeIP©d►A# Z *AND* IyiKy MY Enterprise Invoice 3830 Hwy 365 - Port Arthur, TX 77642 Date Invoice # 1- 409 - 729 -9810 10/1/2011 13741 Bill To Ship To PA Fire Department PA Fire Department PO Box 1018 1'O BON 1018 Port Arthur, TX 77640 Port Arthur. TX 77640 P.O. Number Terms Due Date Rep Project Due on receipt 10/1/2011 CON Quantity Item Code Description Price Each Amount 1 Labor Server Support 3.600.00 3.600.00 Thank you for your business. Subtotal S3.600.00 Sales Tax (0.0 %) $o.00 Total $3.600.00 at$u•a• *aae •SnoeaT9.9Toold0z -z4 4dif0-* •E :.ff. #(44. -p' pt7F L£AZ51,1,