HomeMy WebLinkAboutPR 16725: AMENDING CONTRACT BETWEEN CITY OF PA AND BROWN REYNOLDS WATFORD ARCHITECTS, INC. FOR DESIGN OF NEW FIRE STATION #4 IN SABINE PASS PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Stephen B. Fitzgibbons, City Manager
FROM Ross E. Blackketter, P.E., Director of Public Works
SUBJECT P.R. #16725 — Contract Amendment 01 for BRW Architects for Fire Station #4
DATE 06 October 2011
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 16725, amending the
contract with Brown Reynolds Watford Architects, Inc. for design services for Fire Station #4,
increasing the contract term until 31 December 2012 for no additional cost.
BACKGROUND:
In Resolution 09 -507, the City entered into a contract with Brown Reynolds Watford Architects,
Inc. for design services for Fire Station #4 that is to be reimbursed by FEMA due to the station's
destruction by Hurricane Ike.
The term of the contract was based on a substantial completion date for the construction of
February 2011. This design portion of this project was much longer than anticipated due to the
need to have the design approved by FEMA prior to plan completion. Because of this, the
construction was only recently bid out and the architectural contract needs to be extended until
31 December 2012 to encompass the entire construction phase. This amendment does not
include any additional cost to the City.
BUDGETARY /FISCAL EFFECT:
None.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 16725, amending the
contract with Brown Reynolds Watford Architects, Inc. for design services for Fire Station #4,
increasing the contract term until 31 December 2012 for no additional cost.
/ , i
Ross E. Blackketter, P.E.
Director of Public Works
REB /reb
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P.R. No. 16725
10/07/11 reb
RESOLUTION NO.
A RESOLUTION AMENDING THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND BROWN REYNOLDS WATFORD
ARCHITECTS, INC. OF COLLEGE STATION, TEXAS FOR DESIGN OF
THE NEW FIRE STATION #4 AT 5030 S. GULFWAY DRIVE IN
SABINE PASS, INCREASING THE TERM OF THIS CONTRACT BY
689 DAYS UNTIL DECEMBER 31, 2012, FOR NO ADDITIONAL
COST.
WHEREAS, in Resolution 09 -507, the City Council of the City of Port Arthur
authorized a contract with Brown Reynolds Watford Architects, Inc. of College Station,
Texas for design of the new Fire Station #4 at 5030 S. Gulfway Drive in Sabine Pass;
and,
WHEREAS, this project has been delayed due to the lengthy process for
obtaining FEMA approval of the design and scope of work; and,
WHEREAS, Brown Reynolds Watford Architects, Inc. has submitted a request to
extend the term of this contract by 689 days to 1154 calendar days Y (until December 31 Y Y �
2012) at no additional cost to the City; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, revising the scope of services to increase the total contract term to 1154
days until December 31, 2012 is herein approved, and the City Manager is hereby
authorized to execute said Change of Scope as attached in Exhibit "A "; and,
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P.R. No. 16725
Page 2
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2011
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest:
City Secretary
APP' • ED AS ' • FORM:
dAti
City Attorr y
APPROVED FOR ADMINISTRATION:
I i
Stephen 'Fitzgibbons Ross E. Blackketter, P.E.
City Manager Director of Public Works
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EXHIBIT A
CONTRACT AMENDMENT NO. 01
DATE: October 18, 2011
ORIGINAL AGREEMENT DATE: November 3, 2009
Brown Reynolds Watford Architects, Inc.
PROJECT DESCRIPTION: Fire Station #4 in Sabine Pass
CHANGE IN SCOPE: Additional time to account for delays in FEMA approval.
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT amount: $136,200
CURRENT CONTRACT PRICE (adjusted by previous SCOPE CHANGE): $136,200
The Contract Amount due to this SCOPE CHANGE will be (increased /decreased) by:
$0
The new CONTRACT AMOUNT including the SCOPE CHANGE will be: $136,200
CHANGE TO CONTRACT TERM:
ORIGINAL CONTRACT term: 465 days
CURRENT CONTRACT TERM (adjusted by previous SCOPE CHANGE): 465 days
The Contract Term due to this SCOPE CHANGE will be (increased /decreased) by:
(until December 31, 2012) 689 days
The new CONTRACT TERM including the SCOPE CHANGE will be: 1,154 days
BROWN REYNOLDS WATFORD ARCHITECTS, INC.
Signature
Printed Name
CITY OF PORT ARTHUR
Stephen B. Fitzgibbons
City Manager
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