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Home My WebLink AboutPR 16726: EXECUTE CHANGE ORDER 2 TO CONTRACT WITH EXCAVATORS & CONSTRUCTORS, LTD FOR STORM SEWER IMRPOVEMENTS ALONG PROCTER STREET PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO Stephen B. Fitzgibbons, City Manager FROM Ross E. Blackketter, P.E., Director of Public Works SUBJECT P.R. #16726 — CO -02 — Excavators for Storm Sewer Improvements Along Procter Street DATE 06 October 2011 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 16726, authorizing Change Order 02 to the contract with Excavators & Constructors, Ltd. for Storm Sewer Improvements Along Procter Street, increasing the contract by the amount of $44,921.84 to a total of $844,621.64. BACKGROUND: The City Council previously executed a contract with Excavators for Storm Sewer Improvements Along Procter Street. The original amount of this contract was for $775,878, which was previously increased by Change Order 01 to $799,699.80. Change Order 02, in the amount of $44,921.84, is for additional work resulting from unforeseen conditions. The project engineer, Arceneaux & Gates Consulting Engineers, Inc., has reviewed the request, and recommends approval. In addition, the Texas General Land Office, the agency administering this grant, now requires that the City approve this change prior to their review and approval. BUDGETARY /FISCAL EFFECT: Funds are available in the grant project ORPROC, 141 - 1201 - 532.59 -00. EMPLOYEE /STAFF EFFECT: None. SUMMARY I recommend that the City Council approve Proposed Resolution No. 16726, authorizing Change Order 02 to the contract with Excavators & Constructors, Ltd. for Storm Sewer Improvements Along Procter Street, increasing the contract by the amount of $44,921.84 to a total of $844,621.64. Ross E. Blackketter, P.E. Director of Public Works REB /reb S: \engineer \Documents \Cams\ E &C- ProcterDrng- CO2.docx P.R. 16726 10/06/11 reb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER 02 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATORS & CONSTRUCTORS, LTD. FOR STORM SEWER IMPROVEMENTS ALONG PROCTER STREET, INCREASING THE CONTRACT AMOUNT BY $44,921.84 TO A TOTAL OF $844,621.64. ORPROC, 141 -1201- 532.59 -00. WHEREAS, in Resolution 11 -120, the City entered into a contract with Excavators & Constructors, Ltd. for Storm Sewer Improvements Along Procter Street in the amount of $775,878; and, WHEREAS, the contract amount was previously increased by Change Order 01 to the amount of $799,699.80; and, WHEREAS, Excavators has requested Change Order 02 in the amount of $44,921.84, attached hereto as Exhibit "A" for unforeseen additional work; and, WHEREAS, this change must be approved by the City Council prior to review and approval by the Texas General Land Office (GLO), the grant administrator; and, WHEREAS, approval of Change Order 02 in the amount of $44,921.84, increasing the contract to a new total amount of $844,621.64, is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order 02 is herein approved and the City Manager is authorized to execute said Change Order; and, P.R. 16726 Page 2 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2011 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Attest: City Secretary APPROVED AS TO FORM: City Attorne,/ P.R. 16726 Page 3 APPROVED FOR ADMINISTRATION: Stephen B. Fitzgibbons Shawna Tubbs, CPPB City Manager Purchasing Manager / 4 /' / Ross E. Blackketter, Director of Public Works APPROVED AS TO AVAILABILITY OF FUNDS: Deborah Echols, CPA Director of Finance Z: \ engineer\ Documents \Resolutions \PR16726.doc EXHIBIT A ARCENEAUX GATES CONSULTING ENGINEERS, INC. CHANGE ORDER No. 2 DATE: October 6, 2011 JOB NO. CPA -500 AGREEMENT DATE: April 12, 2011 NAME OF PROJECT: Storm Sewer System Improvements along Procter Street OWNER: City of Port Arthur CONTRACTOR: Excavators & Constructors, Ltd. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Adjust the following Bid Items: a. Add 1 EA. Type "C" Manhole (Bid Item No. 3) [ +] $ 3,790.00 b. Add 35 L.F. 18 -Inch RCP (Bid Item No. 10) [ +] $ 2,553.25 c. Add 80 S.Y. 8 -Inch Compacted Subgrade (Bid Item No. 11) [ +] $ 620.00 d. Add 758 S.Y. Hot Mix Asphalt Surface Repair (Bid Item No. 12) [ +] $ 7,731.60 e. Add 348 S.Y. 6 -Inch Class "P" Concrete (Bid Item No. 13) [ +] $ 16,147.20 f. Add 35 C.Y. Extra Cement Stabilized Sand (Bid Item No. 17) [ +] $ 1,050.00 g. Decrease 151 S.Y. Mill Existing Asphalt Surface (Bid Item No. 19) [ -] $ (332.20) h. Decrease 151 S.Y. Hot Mix Asphalt Surface (Bid Item No. 20) [ -] $ (1,494.90) CHANGE ORDER NO. 2 ED October 6, 2011 ARCENEAUX Job No. CPA -500, Contract No. 1 GATES CONSULTING ENGINEERS, INC. 2. Add the following Items to the Contract and Scope of Work: i. 20 EA. Type "C" Inlet Revision ($335.50/EA.) [ +] $ 6,710.00 j. 2 EA. Remove and Dispose of Manhole ($140 /EA.) [ +] $ 280.00 k. 1 L.S. Extra Excavation due to unknown conflict ($ /EA.) [ +] $ 7,866.89 TOTAL $ 44,921.84 2 of 3 CHANGE ORDER NO. 2 ED October 6, 2011 ARCENEAUX Job No. CPA -500, Contract No. 1 GATES CONSULTING ENGINEERS, INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $775,878.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $799,699.80 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: 44,921.84 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $844,621.64 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 180 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 180 Calendar Days CURRENT DATE OF COMPLETION: October 28, 2011 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days The New DATE OF COMPLETION: October 28, 2011 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: lilt LA_ i ARCENEAUX & GATES [CONTRA - OR, VJFFICER OR OWNE CONSULTING ENGINEERS, INC. Exc : vat rs & Const ctors, Ltd. ACCEPTED BY: CITY of PORT ARTHUR 3 of 3 r ,;�� CHAPTER 9 Ttiks CONTRACT AMENDMENTS Form 9 -4 Construction Contract Change Order Approval Request Owner (Contractor Locality): Contract For (project description): Date: October 6, 2011 City of Port Arthur Storm Sewer System Improvements Along Procter Street Project No. P08004 Phone #: 409 - 983 -8100 Contractor: Engineer: DR Contract No. Excavators & Constructors, LTD. Arceneaux & Gates Consulting Engineers, Inc. DRS010148 6601 Proctor Ext. 3501 Turtle Creek Dr. Port Arthur, TX 77642 Suite 102 Port Arthur, TX 77642 Agreement Date: April 12, 2011 Phone #:409- 724 -7888 Phone #:409- 962 -2677 Change Order No. 2 Engineer's Project No. CPA -500 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes - Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price 1 Add 1 Each - Type "C" Manhole ($3,790/EA) $3,790.00 2 Add 35 LF — 18 -Inch RCP ($72.95/LF) $2,553.25 3 Add 80 SY — 8 -Inch Compacted Subgrade ($7.75/SY) $620.00 4 Add 758 SY — Hot Mix Asphalt Repair ($10.20 /SY) $7,731.60 5 Add 348 SY — 6 -Inch Class "P" Concrete ($46.40/EA) $16,147.20 6 Add 35 CY — Extra Cement Stabilized ($30 /CY) $1,050.00 7 Decrease 151 SY — Mill Existing Asphalt ($2.20 /SY) ($332.20) 8 Decrease 151 SY — Hot Mix Asphalt ($9.90 /SY) ($1,494.90) 9 Add 20 Each - Type "C" Inlet Revision($335.50 /EA) $6,710.00 10 Add 2 Each — Remove & Dispose Manhole ($140 /EA) $280.00 11 Add 1 Lump Sum - Extra Excavation ($7,866.89/LS) $7,866.89 Change in Contract Price Change in Contract Time $ 44,921.84 0 calendar days .,OFR T' ` CHAPTER T,;04., 9 TEXAS CONTRACT AMENDMENTS Original Contract Price: $ 775,878.00 Original Contract Time: 180 days Previous Change Order(s) Net Change From Previous No.1 to No.1 $ 23,821.80 Change Orders 0 days Contract Price Prior to Contract Time Prior to this Change Order $ 799,699.80 this Change Order 180 days Net Increase / Desrease of Net Increase /Decrease of this Change Order $ 44,921.84 this Change Order 0 days Contract Price With all Contract Time With all Approved Change Orders $ 844,621.64 Approved Change Orders 180 days Cumulative % Change in Contract Price: 9 % DR Division reimbursement of costs approved by this change order is subject to approval by TDRA. RECOMMENDED: APPROVED: ACCE "TED: / By: 0,47.1,:di---- By: By: W' ENGINEER (Authorized Signature) OWNER (Authorized Signature) CONTRAC (Authorized Signature) Date: 1064 Date: Date: Grantee: Port Arthur DRS Contract No.: DRS010148 JUSTIFICATION FOR CHANGE Change Order No. 2 �� OFR CHAPTER 9 T *X CONTRACT AMENDMENTS 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease El No Change If there is a change, how many beneficiaries will be affected? Total L/ M 2. Effect of this change on scope of work: ❑ Increase ❑ Decrease El No Change 3. Effect on operation and maintenance costs: E1 Increase ❑ Decrease ❑ No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? ❑ Yes El No If "No ", explain: Inlet revision and remove & dispose manhole were neglected. A quote was obtained from the contractor to install 18" RCP with SET and for 6" Reinforced Concrete. The Reinforced Concrete will replace the original Grasstone Pavers that were included in the original bid. 5. Will this change be completed within the contract period? El Yes ❑ No If "No ", expected completion date: (completion date) 6. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes El No If "Yes ", is an Environmental Re- assessment required? ❑ Yes ❑ No ��- y OF /�/ . C nun % i da� c 9 CHAPTER 9 O , Nii. CONTRACT AMENDMENTS 7. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? El Yes ❑ No 1 8. Is the TCEQ permit approval still valid? (sewer projects only) El Yes ❑ No 9. Are the handicapped access requirements /approval still valid (if applicable)? El Yes ❑ No 10. Are other Disaster Recovery contractual special condition clearance still valid? El Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be approved. * Generally, items not included or identifying unit costs in the original bid documents cannot be approved as change order items. L