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Home My WebLink AboutPR 16727: EXECUTE CHANGE ORDER 1 TO CONTRACT WITH PLACO, LTD FOR PLEASURE ISLAND WWTP DIVERSION LIFT STATION PROJECT PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO Stephen B. Fitzgibbons, City Manager FROM Ross E. Blackketter, P.E., Director of Public Works SUBJECT P.R. #16727 — CO -01— Placo for Pleasure Island WWTP Diversion Lift Station DATE 06 October 2011 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 16727, authorizing Change Order 01 to the contract with Placo, Ltd. for the Pleasure Island WWTP Diversion Lift Station project, decreasing the contract by the amount of $5,096.94 to a total of $278,827.55. BACKGROUND: The City Council previously executed a contract with Placo for the Pleasure Island WWTP Diversion Lift Station project. Change Order 01, in the amount of $5,096.94, is for a revised scope of work that is resulting in some cost savings. The project engineer, Arceneaux & Gates Consulting Engineers, Inc., has reviewed the request, and recommends approval. In addition, the Texas General Land Office, the agency administering this grant, now requires that the City approve this change prior to their review and approval. BUDGETARY /FISCAL EFFECT: • Funds are available in the grant project ORPLEA, 141- 1201 - 532.59 -00. EMPLOYEE /STAFF EFFECT: None. SUMMARY I recommend that the City Council approve Proposed Resolution No. 16727, authorizing Change Order 01 to the contract with Placo, Ltd. for the Pleasure Island WWTP Diversion Lift Station project, decreasing the contract by the amount of $5,096.94 to a total of $278,827.55. 4‘e Ross E. Blackketter, P.E. Director of Public Works REB /reb S: \engineer \Documents \Cams\ Placo- PIDivLS— CO1.docc P.R. 16727 10/06/11 reb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER 01 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND PLACO, LTD. FOR THE PLEASURE ISLAND WWTP DIVERSION LIFT STATION PROJECT, DECREASING THE CONTRACT AMOUNT BY $5,096.94 TO A TOTAL OF $278,827.55. ORPLEA, 141 - 1201 - 532.59 -00. WHEREAS, in Resolution 11 -102, the City entered into a contract with Placo, Ltd. for The Pleasure Island WWTP Diversion Lift Station project in the amount of $283,924A9; and, WHEREAS, Placo has requested Change Order 01 in the amount of a decrease of $5,096.94, attached hereto as Exhibit "A" for a revised scope of work that is resulting in some cost savings; and, WHEREAS, this change must be approved by the City Council prior to review and approval by the Texas General Land Office (GLO), the grant administrator; and, WHEREAS, approval of Change Order 01 in the amount of $5,096.94, decreasing the contract to a new total amount of $278,827.55, is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order 01 is herein approved and the City Manager is authorized to execute said Change Order; and, P.R. 16727 Page 2 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2011 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Attest: City Secretary APPROVED AS TO FORM: //AC 7 City Attor P.R. 16727 Page 3 APPROVED FOR ADMINISTRATION: d)—(1 Stephen B. Fitzgibbons Shawna Tubbs, CPPB City Manager Purchasing Manager /0 oo�A Ross E. Blackketter, P.E. Director of Public Works APPROVED AS TO AVAILABILITY OF FUNDS: /66,1V40#4 Deborah Echols, CPA Director of Finance Z: \ engineer\ Documents \ResolutionsWR16727.doc EXHIBIT A ARCENEAUX GATES CONSULTING ENomss.s, CHANGE ORDER No. 1 DATE: September 21, 2011 JOB NO. CPA -490 -3 AGREEMENT DATE: March 22. 2011 NAME OF PROJECT: PLEASURE ISLAND WWTP DIVERSION LIFT STATION OWNER: City of Port Arthur CONTRACTOR: PLACO, LTD. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Modify the following Bid Items to the Contract and Scope of Work: a. Delete Bid Item 5, GrasstoneTm II ($86.87/S.Y.) [ -] $ 13,899.20 b. Delete Bid Item 6, 6" Flexible Base Grade 3 Type "A" ($172.71/S.Y.) [ -] $ 4,317.75 2. Add the following Items to the Contract and Scope of Work: a. 185 S.Y. 6 -Inch Reinforced Concrete ($53.75/S.Y) [+1 $ 9,943.75 b. 20 L.F. 18 -Inch Reinforced Concrete Pipe ($675.00/L.F.) [ +] $ 1.733.00 c. 2 EA. 18 -Inch Concrete Safety End Treatment ($721.63/EA.) [ +1 $ 1,443.26 TOTAL $ (5,096.94) RECEIVED SEP 2 62011 PUBLIC WORKS Admin. - City Hall CHANGE ORDER NO. 1 ® September 21, 2011 ARCENEAUX Job No. CPA -490, Contract No. 3 GATES CONSULTING ENOIIQffitS, INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $283.924.49 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $283,924.49 The CONTRACT PRICE due to this CHANGE ORDER will be {ira;reased} [decreased] by: 5.096.94 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $278,827.55 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 180 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 180 Calendar Days CURRENT DATE OF COMPLETION: October 28. 2011 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days The New DATE OF COMPLETION: October 28. 2011 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: € % ARCENEAUX & GATES [CONTRACT , OFFICER OR OW CONSULTING ENGINEERS, INC. PLACO LTD. ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 4� ; 9 h CHAPTER CONTRACT AMENDMENTS Form 9 -4 Construction Contract Change Order Approval Request Owner (Contractor Locality): Contract For (project description): Date: September 21, 2011 City of Port Arthur Pleasure Island WWTP Diversion Lift Station Project No. P08003 Phone #: 409 - 983 -8100 Contractor: Engineer: DR Contract No. Placo, LTD. Arceneaux & Gates Consulting Engineers, Inc. DRS010148 P.O. Box 8120 3501 Turtle Creek Dr. Lumberton, TX 77657 Suite 102 Port Arthur, TX 77642 Agreement Date: March 22, 2011 Phone #:409- 724 -7888 Change Order No. 1 Phone #:409- 755 -3878 Engineer's Project No. CPA - 490 - You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes - Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price 1 Delete 160 SY— Grasstonen' 1I ($86.87/SY) ($13,899.20) 2 Delete 25 SY — 6 -Inch Flexible Base ($172.71/SY) ($4,317.75) 3 Add 185 SY — 6 -Inch Reinforced Concrete ($53.75/SY) $9,943.75 4 Add 20 LF 18 -Inch RCP ($86.65/LF) $1,733.00 5 Add 2 EA — 18 -Inch Concrete S.E.T.'s ($721.63/EA) $1,443.26 Change in Contract Price Change in Contract Time ($5,096.94) 0 calendar days RECEIVED SEP 2 62011 PUPi UC WORKS Aumen. - City Hall • ' CHAPTER 9 a • CONTRACT AMENDMENTS Original Contract Price: $ 283,924.49 Original Contract Time: 180 days Previous Change Order(s) Net Change From Previous No. to No. $ 0.00 Change Orders 0 days Contract Price Prior to Contract Time Prior to this Change Order $ 283,924.49 this Change Order 180 days Net lncFease /Decrease of Net Increase/Decrease of this Change Order $5,096.94 this Change Order 0 days Contract Price With all Contract Time With all Approved Change Orders $ 278,827.55 Approved Change Orders 180 days Cumulative % Change in Contract Price: -2 % DR Division reimbursement of costs approved by this change order is subject to approval by TDRA. RECOMMENDED: APPROVED: ACCEPT D: By: W By: By: ENGINEER (Authorized Signature) OWNER (Authorized Signature) CONTRA TOR (Authorized Signature) Date: 9A 3% Date: Date: 9- - A Grantee: Port Arthur DRS Contract No.: DRS010148 JUSTIFICATION FOR CHANGE Change Order No. 1 r e --_,,, CHAPTER ,i..,, ,),,,,, 9 .)--- ;7 CONTRACT AMENDMENTS 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease ® No Change If there is a change, how many beneficiaries will be affected? Total L/ M 2. Effect of this change on scope of work: ❑ Increase ❑ Decrease El No Change 3. Effect on operation and maintenance costs: ❑ Increase E( Decrease ❑ No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? ❑ Yes 0 No If "No ", explain: A quote was obtained from the contractor to install 18" RCP with SET and for 6" Reinforced Concrete. The Reinforced Concrete will replace the original Grasstone Pavers that were included in the original bid. 5. Will this change be completed within the contract period? El Yes ❑ No If "No ", expected completion date: (completion date) 6. Has this change created new circumstances or environmental conditions which may affect the projects impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes El No If "Yes ", is an Environmental Re- assessment required? ❑ Yes ❑ No F Ia. 0 3 .� CHAPTER 9 CONTRACT AMENDMENTS A' 7. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? 0 Yes ❑ No 8. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes ❑ No 9. Are the handicapped access requirements /approval still valid (if applicable)? 0 Yes ❑ No 10. Are other Disaster Recovery contractual special condition clearance still valid? El Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be approved. * Generally, items not included or identifying unit costs in the original bid documents cannot be approved as change order items.