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Home My WebLink AboutPR 16746: EXECUTE AMENDMENT NO 1 TO CONTRACT BETWEEN SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION AND CITY OF PA FOR TDHCA HURRICANE IKE DISASTER RECOVERY PROGRAM Interoffice MEMORANDUM To: Mayor and City Cou2Fil From: Steve Fitzgibbons„ity Manager Date: October 14, 2011 Subject: P. R. No. 16746; Council Meeting October 18, 2011 Attached is P. R. No. 16746 authorizing the City Manager to execute Amendment No. 1 to the contract between South East Texas Regional Planning Commission and the City of Port Arthur for the Texas Department of Housing and Community Affairs (TDHCA Hurricane Ike Disaster Recovery Program. The amendment will extend the contract expiration date from September 10, 2011 until March 10, 2012, and the Scope of Work as to remove services and costs for Housing Administration Costs, as these services were transferred in -house at the South East Texas Regional Planning Commission. I have attached the October 12, 2011 letter from Shanna Burke, Disaster Recovery Division Director of the SETRPC for your review. SF:gt Attachment s.pr16746 memo ■rrltt11rt iR ' � r Zo tYfY _`Afa' • ■ttL `,r ^tryr �Ytt IYYYtl�� t�{lirjCt l�i� tt Y� r rf October 12, 2011 PRESIDENT EVERETTE "BO" ALFRED Mr. Steve Fitzgibbons County Commissioner Jefferson County City of Port Arthur 1st VICE - PRESIDENT P.O. Box 1089 KEN PELT Port Arthur, TX 77641 -1089 County Commissioner Hardin County 2nd VICE - PRESIDENT SUBJECT: Contract Amendment for Administration of CDBG Hurricane Ike DAVID DUBOSE County Commissioner Disaster Recovery Program Services Orange County 3rd VICE - PRESIDENT Dear Steve: GLENN JOHNSON Mayor City of Port Neches Enclosed are two copies of a contract amendment for administration of CDBG TREASURER Hurricane Ike Disaster Recovery Program services between the South East Texas FRED WILLIAMS Mayor Regional Planning Commission and the City of Port Arthur. The amendment City of Kountze extends the current contract past the September 10, 2011 end date to March 10, S CRETARAFORTE 2012. The Scope of Work has also been revised to remove services and costs for Mayor Housing Administration Costs, as these services were transferred in -house at the City of Bridge City SETRPC. LEGAL COUNSEL RONNIE TURNER Provost Umphrey, LLP I ask that you please sign both documents, keep one copy of each for your records and return the other to me for my records. Should you have questions regarding any of the documents enclosed, please feel free to give me a call at (409) 899 -8444, ext. 7516 or email me at sburkec setrpc.org. Sincerely, EXECUTIVE DIRECTOR SHAUN P. DAVIS Shanna Burke 2210 Eastex Freeway Disaster Recovery Division Director Beaumont, Texas 77703 -4929 Telephone (409) 899 -8444 FAX (409) 347 -0138 Enclosures setrpc @setrpc.org http: / /www.setrpc.org P. R. NO. 16746 10/14/11 gt RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE CONTRACT BETWEEN SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION AND THE CITY OF PORT ARTHUR FOR THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS (TDHCA) HURRICANE IKE DISASTER RECOVERY PROGRAM WHEREAS, pursuant to Resolution No. 09 -476, the City of Port Arthur entered into a contract with South East Texas Regional Planning Commission (SETRPC) for activities to be undertaken with CDBG Disaster Recovery funds; and WHEREAS, it is deemed viable to amend the original contract by and between the parties to extend the expiration date until March 10, 2012, and the Scope of Work as to remove services and costs for Housing Administration Costs, as these services were transferred in -house at the SETRPC. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. The facts and opinions in the preamble are true and correct. Section 2. That the City Manager is authorized to execute Amendment number one (1) with South East Regional Planning Commission herein and further described in Exhibit "A" attached hereto. s.pr16746 Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of 2011 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: City Secretary APPROVED AS TO FORM: City Attorney APPROVED FOR ADMINISTRATION: City anager s.pr16746 EXHIBIT "A" AMENDMENT NO. 1 TO CONTRACT BETWEEN SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION (Sub- Recipient of the TDHCA CDBG Hurricane Ike Disaster Program) AND THE CITY OF PORT ARTHUR, SUB - CONTRACTOR The South East Texas Regional Planning Commission (SETRPC) and The City of Port Arthur do hereby contract and agree to amend the original contract by and between the parties, effective September 11, 2009, for the purposes of administration of CDBG Hurricane Ike Disaster Program. The parties hereto agree to amend the contract identified above so that Exhibit A, Hurricane Ike CDBG Program City of Port Arthur Budget, of the original contract is replaced in its entirety with the new Exhibit A, to this Amendment No. 1, hereinafter referred to as Exhibit A -1, and hereby made a part of this Amendment No. 1. The parties hereto agree to amend the expiration date identified in Section 3. "PERFORMANCE ", of the original contract. The contract period, is hereby amended and modified to reflect a termination date of March 10, 2012. This Amendment No. 1 shall be effective September 10, 2012. Except as amended and modified by this Amendment No. 1, all terms and conditions of the Contract, as amended, shall remain in full force and effect. Any further revisions to the Contract shall be by written agreement to the parities. AGREED TO AND EXECUTED BY: South East exas Regional Planning Commission The City of Port Arthur By: f /'-- -°-' By: Name: J a v b L L ' S Name: Title: Title: Date: i O — /07 l / Date: II r , Exhibit A -1 Hurricane Ike CDBG Program City of Port Arthur Budget NOTE: The South East Texas Regional Planning Commission will have the following programs within the City of Port Arthur: Demolition, Owner- Occupied Rehabilitation, Owner- Occupied Reconstruction, Elevation and Single Family Rental Rehabilitation. Of these programs, the City of Port Arthur will only be responsible for the costs associated with Demolition Activities. Demolition $2,400,000.00 Total Project Costs $2,400,000.00 Demolition Administration Costs $ 120,000.00 Total Administration Costs $ 120,000.00 I�'