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Home My WebLink AboutPR 13270: EMERGENCY SHELTER p. R. No. 13270 09/12/05 - tB RESOLUTION NO. A RESOLUTION AS IT PERTAINS TO THE CITY' S PARTICIPATION IN THE PROVISION OF EMERGENCY INTERIM SHELTER AND INTERIM HOUSING FOR EVACUEES FROM HURRICANE KATRINA AND AUTHORI V. ING THE CITY MANAGER TO EXPEND $100,000 TO BE REIMBURSED BY FEMA ~HEREAS, the President has declared an emergency for the State of Texas as it pertains to the influx of evacuees from states impacted by Hurricane Katrina, as described in Exhibit "A"; and, WHEREAS, the Governor of the State of Texas has certified that Hurricane Katrina has created a temporary housing emergency in the State of Texas, as described in Exhibit "B"; and, WHEREAS, there is an urgent public necessity to move evacuees of Hurricane Katrina from Ford Park and other shelters to other interim housing; and, WHEREAS, there is a necessity for the City to immediately act as to avoid an imminent threat to public health and safety; and, WHEREAS, this was an unreasonably unforeseeable situation; and, WHEREAS, FEMA is agreeing to reimburse the City for the cost of the interim housing and interim shelter; and, WHEREAS, the influx of potentially thousands of evacuees from Gulf Coast States will overwhelm the local capacity of shelters operated by volunteer agencies and the American Red Cross, requiring state and local governments to act in an humanitarian fashion to meet current and anticipated sheltering needs in both the short and long term; and, W~EREAS, the City of Port Arthur desires to participate in this emergency interim relief in the amount of $100,000; and, W~ER~AS, another $150,000 is being provided by the Housing Authority, other government agencies, and private companies. NOW, THEREFORE, BE IT RESOL¥~,~ BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager and his designees are herein authorized to expend up to $100,000 for emergency interim housing and interim shelter and other ancillary eligible programs to assist the evacuees on an emergency basis, as described in Exhibit ~C". Section 3. That the City Manager and his designees are herein authorized to seek reimbursement of all of the City's costs from FEMA. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. R~%D, ADOPTED A~D APPROVED on this __ day of , A.D., 2005, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: ; NOES: OSCAR ORTIZ, MAYOR ATTEST= EVANGELINE GREEN, CITY SECRETARY APPROVED AS TO FORM: MARK T. SOKOLOW, CITY ATTORNEY APPROVED FOR ADMINISTRATION: STEVE FITZGIBBONS, CITY MANAGER APPROVED AS TO THE AVAILABILITY OF FUNDS: REBECCA UNDERHILL, DIRECTOR OF FINANCE z.pr1327o EXHIBIT "A" EXHIBIT "B" Texas Governor Rick Perry - Proclamation - September 2, 2005 Page I of 1 Proclamation - September 2, 2005 Proclamation by the Governor of the State of Texas TO ALL TO WHOM THESE PRESENTS SHALL COME: Texas, do hereby certify that Hurricane Katnna, a cusaster ~n roster stares, nas c te temporary housing emergency in the State of Texas. THEREFORE, in accordance with th.e E. mergenc~ .Disaster P?e!.amat!~o~n ~is~s~ue~ tb~emTeexO~ September 1, 2005, and with the authority vestect ~n me Dy ~ect~on 4~o.u'~u m Government Code, I do hereby suspend collection of the state and local hotel and motel taxes under Sections 156, 35t and 352 of the Texas Tax Code from the victims of Hurricane Katrina. As further provided in Section 418.o9o of the Texas Government Code, this Proclamation shall remain in effect for a period of not more than 60 days. This Proclamation shall apply to victims of Hurricane Katrina for any length of stay, regardless of their time of arrival in th~s State. IN TESTIMONY WHEREOF, I have signed my name officially and caused the Seal of the State to be affixed hereto at Austin, this 2ndday of September, 2005 RICK PERRY(Signature) Governor of Texas Attested by: ROGER WILLIAMS(Signature) Secretary of State http://www.g~vern~r.state.tx.us/divisi~ns/press/pr~c~amati~ns/pr~c~amati~n.2~~5-~9-~2/view 09/12/2005 EXHIBIT "C" /2005 18:38 4098404988 FRD PRK SHLTRI~MD CR PAGE 81/12 Hurricane Katrina Emergency Operations Center Ford Park To: All Ci~ Managers Patrick Swain, Jeffermn CourlW Auditor From: Carl R. Cni~th, ,efferson County l'udge ~_~ ~-~ Date: September 12~, 2005 Reference: Eligibility Items Under Public Assistance The attached i~formation is related to ~;he process and procedures as well as eligibility requirements fi.om FEMA for reimbursement to local governments for expenses incurred from Emergency Shelter Operations located at Ford Park_ · Fact Sheet Page I of I Declaration Fact Sheet State: Texas Declared: September 2, 2005 Number: FEMA 3216 EM TX Incident: Hurricane Katrina Incident Period: August 29, 2005 and continuing Designations and types of Assistance: Public Assistance Category B (Emergency Protective Measures), direct Federal Assistance, at 100% All 254 counties in the State of Texas http://www.txdps.state.tx,us/dem/katrina_declaration fact sheet, btm 9/1.:2/2005 FEMA September I0, 2005 TO: Jack Colley Texas State Coordinator FROM: Gary Jones Federal Coordinating Officer, Disaster Recovery Manager FEMA-32 I6-EM-TX SUBJECT: FEMA Public Assistance The State of Texas has requested that FEMA reimburse the State for certain costs and FEMA has taken the following actions: ELIGIBILLi'Y ITEMS UNDER PUBLIC ASSISTANCE Public Assistance will reimburse local governments for motel/hotel bills incurred when they placed eligible evacuees in moteFhotel rooms in lleu of public shelters. These people may have been placed in motels/hotels prior to September 7, 2005. · The following procedures apply, effective September 7, 2005, for moving people from shelters to motels/hotels. The local government will call 1-800-814-3336, selection option 4, to set up an account as a jurisdiction with Texas Building Procurement. After the account is established, the jurisdiction will call 1-800- 444-3654 to establish interim housing in motels/hotels for evacuees to be moved from shelters. This interim housing is an eligible expense under the Public Assistance program. · Public Assistance will reimburse local jurisdictions for purchasing tmn~ortation by air, bus, or rail for eligible evacuees to relocate to an area of their ohoice. This includes charges for excess baggage. Effective September 7, 2005, use the 800 number above to arrange transportation. · The cost of transportation for pets to go with evacuees is eligible. · If people elect to drive their own car to relocate from a shelter to an interim housing location, they can receive funds to pay for fuel to get to their interim housing location. Like the other transportation options, the jurisdiction will need .U~/~Z/Z~Ub Iu:~ qu~u4uq~u~ FRD PRK SHLTR CMD CR PAGE 84/12 FEMA Public Assistance 9/I0/2005 page 2 to provide the money to pay for the fuel, but thc jurisdiction will be reimbursed under the Public Assistance progrhm through the State. The amount of money provided should be based on thc number ofmil~ f~om the shelter location to the interim housing location at the State mileage allowance of 40,5 cents per mile. Like other self-relocation:expenses, the jurisdiction needs to maintain a record of all local funds expended for fuel. · Public Assistance will reimburse local jurisdictions for thc transportation costs to reunite families living in different shelter locations. · Local governments may le~e housing units to provide interim/intermediate . housing for eligible evacuees. * Furniture for leased housing units may be rented or purchased by the local jurisdiction. * Transportation costs incurred by local jurisdictions to transport evacuees to shelters, DRCs, ete, are eligible. * Labor costs - drivers, shelter staff, security, etc. Eligible labor costs include: * Overtime for regular staff · Overtime for backfill for transferred regular stuff * Regular and overtime for extra hires Contract costs · Shelter operating costs: , Temporary modifications made to shelter buildings including addition of recreation equipment, showers, etc. are eligible. * Permanent modifications to bring a building up to codes and standards are not eligible. · Operating costs such as power, water and phones are eligible. ' · Supplies: food, water, cots, blankets, etc. am eligible. · Janitorial services are eligible. · Medical stafffor emergency care, including mental health professionals is eligible. . Security is eligible. · Prescription costs incurred by local government for evacuees in shelters are eligible. I£the evacuee has insurance, insurance must be applied first. * Expenses incurred by shelters operated by the American Red Cross are billed to t~e ARC. · Sheltering of evacuated hospital patients: Op~'ating costs such ss administration and other services are eligible, not including medical treatment. · Churches ~md other faith based organizations providing sh¢l~ers are not eligible applicant~. The local jurisdiction directing the ovgan~zatinn to mn a shelter is the eligible applicant undcl' Public Assistance and may seek reimbursement. The local jurisdiction should have a written agreement with the church or organization stipulating the terms of the agreement; i.e. rent for the building, personnel, £ood, · ·whatever is being provided by the organization. FEMA Public As.~stance 9/10/2005 page 3 * Schools: · Public Assistance may provide temporary classroom buildings tn schools that have exceeded their building capacity due to the influx of evacuees entering their school. Mental health counselers for schools taking in evacuees are eligible, · School computers required because of the influx of evacuee students arc eligible. · Hiring of additional teachers and pumhase of books is not eligible at this time under the PA program. * Local governments may contract with individuals who have rental property for use as intermediate housing. · Cost for bus passes and taxi services incurred by local jurisdictions is elig/blc as long as it is limited to a reasonable amount. * Medical services: · * Necessary, emergency medical or dentaI expenses are eligible for shelter eva¢llees. · Hospital costs, nursing homes, and assisted living is eligible only as emergency care; no long term care is eligible. · Costs incurred by a local government due to the death of an evacuee are eligible under the Public Assisixnce program. Funeral costs are covered under the Individual Assistance program. · Meals for evacuees staying in hotels are nc,: eligible unless the local government contracts for catering services. Housing owned by a local government would not be reimbursed for rent; however, costs to operate the housing units, such as electricity, etc., would be reimbursed. Reimbursement for host families taking evacuees into their households is not eligible. · FEMA will not reimburse for store vouchers or phone cards given to evacuees by local govcmments. · ·Other items to be edckd as necessary. - ~A"&~h~n~on. D.C. September 9. 2005 MEMOR.ANDU~M FOR: Fedora] COOrdinating Officers FEMA- 1602-DR-FL Fb-lvlA - 1603-DR-LA FEMA- 1604-DR-M S FEMA- 1605 -DR -AL Sheltering Emcrgencie~ - FEMA-3215 ~t. seq.-EM ATTENTION: Publ{c Assistance Staff FROM: Nancy Ward. Director ' Recovery Are~ Command SUBJECT: Disaster Specific Guidance #2 Elig~3~]e Costs for Emergmcy Sheltering Declarations Huncieane KatrLaa PURPOSE: Tile pm-po~e of this Di.~t~ Spc~ific Ouidancc i~ to cla~5O the eligibiliD~ of costs likely to bo borsle by Sta~c and ]oca~ gov~mmeu2ts in lhe sheltering aud c~re o£th¢ ~va~uees of ~u~as d~,a~mted by ~un-J. caue {Catrina. It is auticipated that states ~o( directly impacted by' the effects of l-[1JnScaue Kattimi will receive e'~acuc~ from thc impacted statc~ of Louisiaua. Mi.~ssippi and Alabama. Evacuees ma), amve as part o£an organi.:~ccl, gOvemmcnl-*SpOllSored eVaCuation, or by their own mc, ans. The influx of potentially thousands of evacuees from Oul£Coast states wi]I oyes'whelm thc local capacity of sheltc'r~ operated by voltmtc~-r agencies and thc American Red Cross, rcquir/ng State and local gove'mments to act in a humanita~an fashion to meet mm'c, nt and aoti¢ipatcd sheltering nc:ods.. La both thc .qb. orr and I~ug term. For fin. is, the PreSident has declared Emca'gcmcy Declamtmns in several states maldJag Federal ass/stance immediately available to State and local {~,o¥crnmcnts for 100% o£the cli~b]e coats thc, incur to provide sbclte:r and care to Katr'Laa's ';4¢tims. AUTHORITY*: Emergency Declarations are aufltofizerl b7 Title V-Emergmc), Assistau~ Programs of thc Robert T. Stafford Disaster Relief and Emergency Assistance Act P.L. 93-288, as amended. ~l~gibl~ Oos~ ~vr ~'m~y Shelt~in~ Declara~nn~ P~ge20f6 GUID~CE: Applican~ E~i~bk for Public ~*~i~c~ under ~ ~mcr~e~.cy Public ~si~ta~ce ~an~s are availabk to Sta~e and ~1 Gov~en~. c~i.~ P~vate Non-Profit Org~lio~ md ~dJzn T~b~ l~aled withi~ d~J~ted arms, For ~e ~os~ orals ~i~nce, the Sate may chose to be &e single eligible appli~m to r~c[ve fi~ncia] assis~oe m~r this d~l~alion or il mzy s~l sub.an( applicatlo~ ~om eli~bk aVVh~ts. The apglicanl ~y ~ntmot or task any n~ssa~' agency ~o a~ompli~ sholleHn~ of~acucvs from j~agl~ ~eas, Thc ~li~nt should the ~sts for the el~iblc s~'J~ provid~ bas~ vpon a wdtt~ a~e~mcm outli~g pa~ p~=~ures. All costs mtrsl be rca~bic for ihe b~e of work performed, ElJ~ble Cos~ for thee Emergency Declarations Ba$~ upon the pm~sio~ of S~ion 502 of tile Stafford Act, assis~ effo~ lo save lives, prot~l p~pmy, and ~blie h~kh ~d ~f~, and l~s~ ~ ~vc~ the fl~t ora ~mstaophe ~ ~ by State ~6 to~] ~ve~Ls or throu~ Dir~ Y~I ~slsmn~ (DFA) ~ a ~fion of ~th. Costs ~s~i~ wi~ these effo~s wc eli~ble ~d~' the Emergency D~lamd~, Evs.caafio~ Co~s: Costs ~eiat~ ~'ith eva~tion of p~lz 5om di~ter ~aet~ arms ~n ~ an eii~bte e~ense ~f p~o~ or ~n~ed for by an eli~ble ~pli~t. ~c eoms ~n Eligible aai~i~ include ~nspo~tio~ wia ~v~. shek~ op~a6o~, ~fi~ t~ti~ and at shek~) Ov~ime for r~l~ staff Re. far and ovmime for ~t~ Or. mc for backf~l for t~f~ re~t~ · T~ns~aatio~ - to pick up evamc~ (pl..es, ~ns, buss~, a~b~c~, ~.c.) including 1o~I tr~o~tion to flx~ · Ess~fial Wat~ F~o~.I It~ such ~ those ou~n~ in ~n R~ ~oss sh°~ Term Shelte~g: Costs involv~ ~ sheJta ~aiions va~ accor~g to n~ and tire.stanzas. ~ ~y sh~ll.~ arc ~at~ in govomm~lZ~wn~ fa~liti~ ~ ~ag~ by a vol~nl~ ag~cy. ~ such i~taoccs, o~y the a~al ~p~s~ ~cu~ by the ~igiblc a~li~t, s~h ~ ~pp~ ~ cl~nup ~bor. wo~d be eh~blc. ~owev~, when the govemm~l c~ntmct~ wi~ ~n~ha' or~ti~, or und.effak~ to operae d~e sh~lt~ ilse]fmlng ils own ~ploye~ or t~po~ ~ms, it ~y ~cur subs(~ntial eli~ble ~s/s. ~ ~n~ circ~t~s, ]~ o~ State gove~onts may aural ~isi~g ~c~c~ R~ Cross shelt~s wilh opc~t{~g ~aff a~d nurs~. ,U~/12/2UUb IU:38 4098404988 FND HNK 5HLIN UMD CR ~ 10/12 Eligible Catego~, B sheltering ~s~s ~y include, bul me not ]im~t~ to, {he r~so~ble ~s~ for: A. F~ilit~:..costs. Mod~ficstio~s ~o sh~her buildings ~cluding a~ition ofrecr~tlou equ[pmen~ F~ci~y op~ting costs, s~h es pow~, w~ter, a~d tel~hone Site s~ty ~d s~f~y Lim~ ~s~i~l tm~sp~tion Io shuttle evacuees to ~d ~st offices, b~. shopph~, ~hools, a~d ~h~ ~se~ti~l trips . Phone banks ~br d~sas~ sdcti~, if ~se~t~al ~d n~ess~' ~ ~t:emel s~4~ to aid [~ di~s~er assistance ~ ~sitio~ cost o~less ~n $5.~. Eli~ble it--s ~re thosc the declar~ ~sast~. an~ ~ ~on~ble in ~tb co~ ~d ~e~. Exa~l~ iodude: C~ts Towel~washd ~hs Line~sl~llows Pe~o~ ~mfo~ kits (e.~.. shamp~ ~ap, toothpaste, too~b~h, ~c.) * F~s~i~ f~d ~fl water Telev~slon or ~dio W~her/~er C. ~pli~n~ ~pmenl. EH~ble use ofappH~nt~wn~ ~nem ~2~ as buss~ or oth~ vehleJes is gen~lly reimbu~ed a~r~ng to ~e FE~ S~ute ~es n~ include ~tor I~bor. D. Coat. ct co~. Possfl)le ~tract ~sl.s incu~ bygove~cm ~ay inc]t~e: M~i ~ation or fo~ ~g costs Contract s~udty 2~7 Shelt~ Shelte~ng p~vid~ by ~other ~ga~tJon u~d~ contact or mu~ aid pa~ a'ith the local or State gov~t: ~sts must be r~sonablc and simJl~ to what it would ~ve ~st thc garment to ~ovide the same level of ~6ce E. O~pr essential ~},~. Oilier ~'ices may be nc~sa~, to prop~ly care for thc shelt~ population. ~mpl~ inclu~: * M~ical stuff for emerg~cy care. including m~tal h~lth * Public ~fo~alion O~cer F. Cl~Jn~ and R,~to~tivn. ~c c~ts .i.o~ by an a~t to cl~n~ main~m, and make minor repairs to a ~c.ility to pre-shdt~ c~ditJon is dibble, ~gc 4 lul~Hm Sheltering hi sup~H of FEMA's housing s~at~y, appH~nl6 arc alt~ting to r~ucc Hie b~d~ of ~dJfioua. I shell~ aetJvili~ by provjdin~ imam shelt~ for ~. ~e costs inched by ~ applimm to supra ~uch act~li&q a~ eHgible. R~mbu~ment will be for eligible shelter victims (i.e,, evacuee) ~om the disasi~ aff~t~ States (~, MS, AL) at the Fa~ M~et R~le. 'I'h~ costs include ~e lmse of propeni~, including apartments or bo{els mad will 12 monll~. ~y cosB above ~,~t is det~jn~ to be F~ Ma~et Rate must be a~ov~ by the Chief Fflmnc/al Offic~ (CFO) ~{d ~e K~ove~ Divisla~ ~r~or ~ou~ ~e ~pmive Re~onaI Office. ~e p~chase of fumi[ire and oth~ ~smtial itms in order m rake thee f~c~ti~ IJabi~ble is eligible. M~iml Care: Shelf,s are t~JcaUy xmff~ ~,ith one or rare E~rgency M~ea] ~i~i N~s~ (~ or RegJst~ Num~ (R.~ for h~]th ~e~g~ to ~tor the h~l~ of sheher r~id~$, assess ~d trot mi~r i~s~* a~d injufi~, and ~e m~ical rcf~s (i,c., ~m~. I~e n~ ofnm~ or ~ medical st~ffw~ vaD' a~g to the s~ md t~e of the shclt~ p~utatiou. S~t needs shelt~s will ~uim * ~r s~ll~ m~i~l mff'~n a g~er~ pop~afiou shelt~, indicting ~ u~ for KNs. Eli~ble ~sts relat~ to n~g s~cc, include, but may uol be Ib~ted to: Pmvid~g h~lth infomt~on · ~e for ~di~d~ls wi~ c~o~c conditions iuclud~g m~icatlous · M~tohng ~d r~offing abusive m~ditions S~ismg voluute~ cud paid me~i~l ~ a~ c5~bJc a~l i* shelt~ng ~amat~ ho~t,,l ~fi~s, the ~mtiu,g costs such ~us~mti~ ~age. t~s. cud m~imlio, r~u[r~ to s~bil~e ~ pmi~{: is ~/~ble. ~ting ~sl:s for lonE-~ ~m~s arc not cli~b]e in a~r~ce wilh F~A Policy 9525.4. If an ~acuee ~m~ fll in a fl~elt~ and a demination is mdc to t~n ~t p~o~ to a hosplml for fu~h~' ~tm~t, the ~s~ a~mcial~ ~5~ the ~m~po,ati~ d,~ ~osis, ~g ~d smbflimtion of tha~ Va~b~ati~s whon ad~nlstmd to prot~t the h~0) mffi ~fe~ of the shelmr ~pulation at large or ~y work,s am ~ eli~ble m~e. ~e l~e~ of va~iue mig~I m~ude: · H~adfis · Tub~culosis Flu Pnmmoni8 ~i.~- Spccifi~ Opidanc¢ #2 - Hu)~im~lc Kmlrin~ EI;AihIc Co~* t~ E.m~g~cy ~hc)l~ng Dccla~n~ ~f 6 which arc l)Ot ~lf~ble ~Bder the emergent, d~(aratlons. ~ng Tem~ Ho~ing ~ ,~ng ~ provisi~s for ~creas~ govemm~l ~e~i~. Costs for permanm~ r~affs offlamag~ faei]~ti~: Debris Removal Re~lar Time ~or Force Account ~bor