HomeMy WebLinkAboutB.2006 LIBRARY PERIODICALS City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT: PeriodicalsPage
9/15/05 NUMBER Award of Bid for Calendar Year 2006 Library 1 of 2
RECOMMENDATION:
It is recommended that Ma.qazine Subscription Service be awarded the bid to provide
magazine subscriptions to Port Arthur Public Library during calendar year 2006 at a cost of
$5,693.89.
BACKGROUND:
Bids were opened on Wednesday, August 31, 2005.at 3 p.m. Six vendors responded to
the request for bid:
Current Bid Last Year's Bid
Mags4You (Northridge, CA) $5,299.62 $7,701.96
Magazine Subscriptions PTP (Austin, TX) $5,575.65 $8,742.89
Magazine Subscription Service (New Pt. Richey, FL) $5,693.89 $ 8,364.42
EVA Subscription Service (Shrewsbury, MA) $5,898.25 $- N/A -
W. T. Cox Subscriptions, Inc. (Charlotte, NC) $7,291.91 $9,232.56
Wolper Subscription Services, Inc. (Easton, PA) $8,188.37 $- N/A -
188 Titles were placed for bid last year compared to 184 this year. The apparent Iow
bidder, Mags 4 You, left 5 titles (in alphabetical order) off the bid so is considered non-
responsive. They also failed to have their affidavit notarized. Altogether their proposal
appeared to lack attention to detail.
Less than $125 separates the next two bidders. MS/PTP (Austin) failed to bid two items
that were bid by the third place bidder, MSS. Magazine Subscription Service is our current
vendor and we have been extremely pleased with their service. We feel that Magazine
Subscription Service, New Port Richey, FL, submitted the best bid.
BUDGETARY/FISCAL EFFECT:
Funds are budgeted in 001-1403-551.47-02 (Library Periodicals) to cover award of bid.
PREPARED BY DISPOSITION BY COUNCIL PROCESSED
By
CITY
SECRETARY
APPROVED BY [ ] APPROVE [ ] OTHER (DESCRIBE
CITY MANAGER Date
Award of Bid for Calendar Year 2006 Library Periodicals 9/15/05 Page 2 of 2
BUDGETARY/FISCAL EFFECT:
Funds are budgeted in 001-1403-551.47-02 (Library Periodicals) to cover award of bid.
STAFFING/EMPLOYEE EFFECT:
Use of a jobber for handling subscriptions saves an enormous amount of staff time
compared to dealing with individual publishers.
SUMMARY:
It is recommended that the bid for Port Arthur Public Library periodical subscriptions for
calendar year 2006 be awarded to MaRa_~i_qe Subscrition Service Aaencv in the amount of
$5,693.89.
RECOMMEND APPROVAL: ~(~RTIFIED FOR AVAILABILITY OF FUNDS:
~)~'C~~i ~ra Director
Ray~li~, Interim L'b ry ' Rebecca Underhill, Finance Director