HomeMy WebLinkAboutPR13247: MUSEUM OF GULF COAST City of Port Arthur
Finance Department
Memorandum
Steve Fitzgibbons, City l~anage[t ,
From:T°: Rebecca Underhill, Direc~f~F}ffa~e
Date: August 30, 2005
Re: PR 13247
Recommendation
I recommend that the City Council adopt Proposed Resolution 13247, approving a
contract between the City, Lamar State College-Port Arthur and the Port Arthur
Historical Society for the purpose of funding the Museum of the Gulf Coast for the
2005-2006 fiscal year in the amount of $71,000.
Background
The City provided funding in the amount of $48,000 per year for 1993 through 1997,
for the Museum of the Gulf Coast. In fiscal 1998, the funding level increased to
$60,000 per year. In the 2001 fiscal year, the funding level increased to $71,000. The
2006 year is the sixth year at this funding level. City funding, along with funding from
Lamar State College-Port Arthur and the Port Arthur Historical Society, provides the
operating budget of thc Museum.
Budgetary Effect
Funds were provided in the 2005-2006 budget to provide for the $71,000 support of the
Museum, account 001-1003-512.59-00, Project M97904.
Summary
I recommend that thc City Council adopt Proposed Resolution 13247, approving a
contract between the City, Lamar State College - Port Arthur and the Port Arthur
Historical Society for the purpose of funding the Museum of the Gulf Coast for the
2005-2006 fiscal year.
MUSEUM OF THE GULF COAST
Operating Budget 2005-2006
2004-05 2005-06
Salaries $212,314 $244,814
Professional Staff $105,579
Classified Employees 44,945
Student Employees 20,000
Benefits (Insurance, retirement,
sick leave and vacation) 52,290
Security contract personnel 22,000
Utilities
Electricity 64,000 64,000
Natural Gas 750 1,000
Water/Sewer Service 1,200 1,200
Telephone 2,000 2,000
Insurance
Building and General Liability 11,000 11,000
Buildin.q Maintenance
Grounds keeping/Contract Labor 3,100 3,100
AC cooling tower supplies/maintenance 6,500 6,500
Elevator service 7,500 7,500
Security 2,400 2,400
Pest Control 250 250
Miscellaneous Expenses
Audit expense 5,000 6,680
Advertising 3,500 3,500
Institutional memberships (AAM, AASLH,
TAMS, SETAC) 1,500 1,500
Conservational supplies 1,500 1,500
Office supplies 1,500 3,300
Expendable supplies 5,400 2,500
Postage expense 1,500 1,500
Traveling exhibits 7,500 7,500
Travel 3,500 3,500
Exhibit Expense 2,500 2,500
Programming 2,500 2,500
Contingency Allowance 2,000 2,000
Maintenance and Operations 2,000 2,000
Contract Labor 3,000
TOTAL EXPENSES $372,914 $387,244
PORT ARTHUR HISTORICAL SOCIETY
MUSEUM OF THE GULF COAST
Projected Sources of Revenue
September 1, 2005-August 31, 2006
Lamar State College-Port Arthur $244,814
City of Port Arthur 71,000
Port Arthur Historical Society 71,430
TOTAL 2005-2006 OPERATING BUDGET $387,244
P. R. NO. 13247
JJA 8/30/05
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT BETWEEN
THE CITY OF PORT ARTHUR, LAMAR STATE
COLLEGE-PORT ARTHUR AND THE PORT ARTHUR
HISTORICAL SOCIETY FOR THE PURPOSE OF
FUNDING THE MUSEUM OF THE GULF COAST FOR
THE 2005-2006 FISCAL YEAR IN THE AMOUNT OF
$71,000, ACCOUNT # 001-1003-512.59-00
WHEREAS, the City Council recognizes that the Port Arthur Historical Society and the
operation of the historic museum known as the Museum of the Gulf Coast are valuable assets in the
community; and,
WHEREAS, the City Council has reviewed the operating budget of the Museum, and has
approved funding for the 2005-2006 fiscal year; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with the Port Arthur Historical Society, and Lamar State College-
Port Arthur providing funding for a portion of the operating budget of the Museum of the Gulf Coast,
and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of September, 2005, AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor
WHEREAS, the remainder of the operating funding will be provided jointly by the PORT
ARTHUR HISTORICAL SOCIETY and LAMAR STATE COLLEGE -PORT ARTHUR;
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
herein set forth, it is agreed between the parties as follows:
THAT the PORT ARTHUR HISTORICAL SOCIETY agrees to operate the facility known as
THE MUSEUM OF THE GULF COAST for the benefit of the State College, the City and the public
with the operating funds for fiscal year 2005-2006 being provided jointly by the PORT ARTHUR
HISTORICAL SOCIETY, LAMAR STATE COLLEGE-PORT ARTHUR, and the CITY OF PORT
ARTHUR and any other entities or persons that agree to provide a portion of said funds.
THAT, the CITY agrees to fund the PORT ARTHUR HISTORICAL SOCIETY a sum not to
exceed $71,000 for the 2005-2006 fiscal year (October 1, 2005 through September 30, 2006).
Provided however, said sum shall be reduced if any other entities or persons in addition to the CITY,
the SOCIETY and COLLEGE agree to provide a portion of said operating costs.
THAT, the SOCIETY hereby agrees to use the funds payable hereunder from the CITY in
accordance with the budget attached hereto and incorporated herein as Exhibit "A-I" and said funds
shall be used only for public purposes.
THAT, the SOCIETY shall keep books of account on all Museum expenses and revenues and
shall submit a financial report to the CITY reflecting all receipts and disbursements by the SOCIETY
to operate the Museum.
THAT the City Manager or his designated representative shall have, upon reasonable notice,
the right to inspect all books and records of the SOCIETY.
THAT upon termination of the operation of the Museum or dissolution of the PORT
ARTHUR HISTORICAL SOCIETY, the Society shall deliver to the City all funds paid under this
contract that have not been expended in accordance with this contract.
Exhibit "A"
THE STATE OF TEXAS *
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON *
AGREEMENT
THIS AGREEMENT, made and entered into at Port Arthur, Jefferson County, Texas,
between the PORT ARTHUR HISTORICAL SOCIETY (the "Society"), non-profit corporation,
LAMAR STATE COLLEGE-PORT ARTHUR and the CITY OF PORT ARTHUR, TEXAS (the
"City"), a municipal corporation;
WITNESSETH:
WHEREAS, the PORT ARTHUR HISTORICAL SOCIETY owns the building located at 700
Procter Street in the City of Port Arthur, Texas, for the operation of an historical museum known as
THE MUSEUM OF THE GULF COAST (the "Museum"), with a purpose to collect, preserve, protect
and display the history of Port Arthur and the Gulf Coast; and
WHEREAS, the PORT ARTHUR HISTORICAL SOCIETY, LAMAR STATE COLLEGE-
PORT ARTHUR, and the CITY OF PORT ARTHUR, in recognizing the importance of said museum
and the benefits to be derived therefrom by patrons of the SOCIETY, the students, faculty, and staff of
the State College, and the citizens and visitors to the preservation of the history of the City and
economic development of downtown have jointly resolved to enter into an agreement to provide
operating funds for said facility; and
WItEREAS, the CITY OF PORT ARTHUR has agreed to provide operating funds for the
museum for the fiscal year in a sum not to exceed $71,000, said appropriation having been included in
the City budget for the 2005-2006 fiscal year; and
Signed and agreed to on the day of ,20
PORT ARTHUR HISTORICAL SOCIETY
By
Sam Monroe, President
Signed and agreed to on the day of ., 20
CITY OF PORT ARTHUR, TEXAS
By
Steve Fitzgibbons, City Manager
Signed and agreed to on the day of ,20.__
LAMAR STATE COLLEGE - PORT ARTHUR
By
Sam Monroe, President
ATTEST:
Evangeline Green, City Secretary
APPROVED AS TO FORM:
MarkSokolow, i~tyAttomey ,~ ~~
APPROVED FOR ADMINISTRATION:
e Fitzgibbons, City Manager
Rebecca Underhill, Finance Director
Z:jennyold/word/office/resolutions/museum