HomeMy WebLinkAboutPR13248: ROSE HILL City of Port Arthur
Finance Department
Memorandum
To: Steve Fitzgibbons, City Ma~ ~.~/
From: Rebecca Underhill, Director~]~gi~ce
Date: August 30, 2005
Re: PR 13248
Recommendation
I recommend that the City Council adopt Proposed Resolution 13248, approving a contract between the
City and the Federated Women's Club for the sharing of operating expenses of Rose Hill in the amount
of $6,000 for the 2005-2006 fiscal year.
Background
The Federated Women's Club o£ Port Arthur operates the City owned property "Rose Hill". These
funds are used by the club to assist in paying operating costs of the historic home. A copy of the 2005
Budget and 2004 Financial Report for Pose Hill is attached for your information.
Budgetary Effect
This expenditure is funded in the 2005-2006 operating budget under Hotel Occupancy Fund 140-1405-
551.59-00, in the amount of $6,000.
Summary
I recommend that the City Council adopt Proposed Resolution 13248, approving a contract between the
City and the Federated Women's Club for the sharing of operating expenses of Rose Hill in the amount
of $6,000 for the 2005-2006 fiscal year.
ROSE HILL FINANCIAL REPORT 2004
CHECKING ACCOUNT JANUARY i, 2004 THROUGH DECEMBER 31, 2004
BALANCE JANUARY 1, 2004 $ 824,48
RECEIPTS:
Rental Income $ 12,816.50
Cook Book Sales $ 260.00
C.D. Interest 32.81
Tours 253.00
Donations 2~500.00
TOTAL'MISCELLANEOUS INCOME ~,04~.81
CITY OF PORT ARTHUR 6~000.00
TOTAL INCOME $ 21,862.31
WITHHOLDING FROM CARETAKER"S SALARY 598.36
RECEIPTS, BALANCE FORWARD AND SALARY WITHHOLDING $ 23,285.15
DISBURSEMENTS:
Rental Expense $ 2,100.00
House Expense 1,008.26
Grounds Expense 6,820.00
Security 556 00
Salary 7,821 00
I.R.S. U.S. TREASURY & T.W.C. 1,304 06
Our Share ½ of Workman's comp. 264 50
Furniture Repair 150 00
Advertisements 329 46
Travis School 100 00
Miscellaneous 522 00
TOTAL DISBURSEMENTS $ 20.975.28
BALANCE DECEMBER 31, 2004 ~
TOTAL $ 23,285.15
ROSE HILL
PROPOSED BUDGET FOR 2005
ESTIMATED INCOME:
City of Port Arthur $ 6,000.00
C.D. Interest $ 40.00
Tours 100.00
sale of Cookbooks 130.00
TOTAL MISC. ITEMS $ 270.00
ESTIMATED RENTAL INCOME $ 13t400.00
TOTAL ESTIMATED INCOME $ 19.670.00
ESTIMATED EXPENSES:
Caretaker - hostess $ 7,900.00
House supplied & reapirs 1,300.00
Grounds expense 6,860.00
Security 480.00
Our ½ of Workman's Comp. 280.00
T.W.C.,I.R.S.& U.S.Treasury 1,350.00
Miscelleaneous Expenses 1~500.00
TOTAL ESTIMATED EXPENSES $ 19,670.00
P. R. NO. 13248
· J~A 08/30/0~
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AGREEMENT TO SHARE OPERATING EXPENSES OF ROSE
HILL BETWEEN THE CITY OF PORT ARTHUR AND THE
FEDERATED WOMEN'S CLUB OF PORT ARTHUR FOR THE
2005-2006 FISCAL YEAR, IN AN AMOUNT NOT TO EXCEED
$6,000, ACCOUNT #140-14085-551.59.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute
on behalf of the City, a contract between the City of Port Arthur and the Federated Women's Club of
Port Arthur, to provide for a share of the operating cost of Rose Hill as detailed in the agreement, copy
attached and made a part hereof as Exhibit "A".
THAT, the total contract cost for services is not to exceed $6,000 during the City's Fiscal year
from October 1, 2005 through September 30, 2006.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City of Port
Council.
READ, ADOPTED AND APPROVED this the day of September, 2005 at a Regular
Meeting of the City of Port Arthur, Texas, by the following vote:
Ayes_
Councilmembers:
NOES:
Mayor
ATTEST:
Evangeline Green - City Secretary
APPROVED AS TO FORM:
Mark Sokolow - IDity Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons - City Manager
Rebecca Underhill - Director of Finance
Z/jennyold/word/office/resolutions/rosehill
EXHIBIT "A"
THE STATE OF TEXAS *
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF JEFFERSON *
AGREEMENT
THIS AGREEMENT, made and entered into at Port Arthur, Jefferson County,
Texas, between the Federated Women's Club of Port Arthur (the "Club"), a non-profit corporation, and
the CITY OF PORT ARTHUR, TEXAS (the "City"), a municipal corporation:
WITNESSETH
WHEREAS, the Federated Women's Club of Port Arthur, and the CITY OF PORT
ARTHUR, in recognizing the importance of the operation of said Rose Hill and benefits to be derived
therefrom by the citizens and visitors to the CITY, have jointly resolved to enter into an agreement to
provide operating funds for said facility: and
WHEREAS, THE CITY OF PORT ARTHUR has agreed that its contribution to the
Federated Women's Club of Port Arthur to provide operating funds for Rose Hill for the 2005-2006
fiscal year shall be a stun not to exceed $6,000, said appropriation having been included in the City
budget for the 2005-2006 fiscal year;
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements herein set forth, it is agreed between the parties as follows:
THAT, the Federated Women's Club of Port Arthur agrees to operate the facility known
as Rose Hill for the benefit of the public with the operating funds for the fiscal year 2005-2006 being
provided jointly by the Club, and the CITY OF PORT ARTHUR and any other entities or persons that
agree to provide a portion of said funds.
THAT, the CITY OF PORT ARTHUR agrees to fund to the Federated Women's Club
of Port Arthur a sum not to exceed $6,000 for the 2005-2006 fiscal year (October 1, 2005 through
September 30, 2006).
The Club hereby agrees to use the funds payable hereunder from the CITY in the
amount of $6,000 as payment for operating expenses.
The Club shall keep books of account on all Rose Hill expenses and revenues and shall
submit a financial report to the CITY reflecting all receipts and disbursements by the Society to operate
Rose Hill, and shall reimburse the CITY for any funds not used on an on going basis.
The City Manager or his designated representative shall have, upon reasonable notice,
the right to inspect all books and records of the Club.
Upon termination of the operation of Rose Hill or dissolution of the Club, the Club shall
deliver to the CITY all funds paid under this contract that have not been expended in accordance with
this contract.
SIGNED ON THE DAY OF ., 2005
FEDERATED WOMEN'S CLUB OF PORT ARTHUR
By
President
SIGNED ON THE DAY OF ., 2005
CITY OF PORT ARTHUR, TEXAS
By
City Manager