HomeMy WebLinkAboutPR13249: POMPEIIAN VILLA City of Port Arthur
Finance Department
Memorandu
To: Steve Fitzgibbons, CitYeI~a_n~t~¥~\x~e
From: Rebecca Underhill, Dirc r~'inanc'
Date: August 30, 2005
Re: PR 13249
Recommendation
I recommend that the City Council adopt Proposed Resolution 13249, approving a
contract between the City and the Port Arthur Historical Society for the Pompeiian
Villa hostess services of $10,000 and ground maintenance of $4,800 for the 2005-
2006 fiscal year in the total amount of $14,800.
Background
The Port Arthur Historical Society provides hostess service and ground
maintenance at the Pompeiian Villa. The hostess is available to greet the public
and provide tours of this historic home. A copy of the 2005-2006 Budget for the
Villa, as approved by the Port Arthur Historical Society, is attached for your
information.
Budgetary Effect
This expenditure is funded in the 2005-2006 operating budget, under the
administration account 001-1003-512.59-00, project M97909, in the amount of
$14,800.
Summary
I recommend that the City Council adopt Proposed Resolution 13249, approving a
contract between the City and the Port Arthur Historical Society for the purpose of
funding hostess services and ground maintenance for the Pompeiian Villa for the
2005-2006 fiscal year.
P. R. NO. 13249
JJA 8/30/05
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND THE
PORT ARTHUR HISTORICAL SOCIETY FOR THE
PURPOSE OF FUNDING THE POMPEIIAN VILLA FOR
THE 2005-2006 FISCAL YEAR IN THE AMOUNT OF
$14,800, Account # 001-1003-512.59-00
WHEREAS, the City Council recognizes that the Port Arthur Historical Society and the
operation of the Pompeiian Villa are valuable assets in the community; and,
WHEREAS, the City Council has reviewed the operating budget of the Pompeiian Villa, and
has approved funding for the 2005-2006 fiscal year; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with the Port Arthur Historical Society, providing funding for
hostess service and grounds maintenance, and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of Septemer, 2005, AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor
Alq-EST:
Evangeline Green, City Secretary
APPROVED AS TO FORM:
APPROVED FOR ADMINISTRATION:
ie Fitzgibbons, City Manager
Rebecca Underhill, Finance Director
Z:jennyold/wordlofficelresolutionslpompeiian villa
Exhibit "A"
THE STATE OF TEXAS *
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON *
AGREEMENT
THIS AGREEMENT, made and entered into between the PORT ARTHUR
HISTORICAL SOCIETY (the "Society"), non-profit corporation, and the CITY OF PORT
ARTHUR, TEXAS (the "City"), a municipal corporation;
WITNESSETH:
WHEREAS, the PORT ARTHUR HISTORICAL SOCIETY, and the CITY OF PORT
ARTHUR, in recognizing the importance of the operation of said Pompeiian Villa and benefits
to preservation of history of the City and the economic development of Lakeshore Drive, and the
benefits derived therefrom by patrons of the SOCIETY, and the citizens and visitors to the
CITY, have jointly resolved to enter into an agreement to provide operating funds for said
facility; and
WHEREAS, the CITY OF PORT ARTHUR has agreed to provide operating funds for
the Pompeiian Villa for the 2005-2006 fiscal year (October 1, 2005 - September 30, 2006) in a
sum not to exceed $14,800, said appropriation having been included in the City budget for the
2005-2006 fiscal year;
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements herein set forth, it is agreed between the parties as follows;
THAT, the PORT ARTHUR HISTORICAL SOCIETY agrees to operate the facility
known as the Pompeiian Villa for the benefit of the public, the Society, and the City with the
operating funds for fiscal year 2005-2006 being provided jointly by the SOCIETY, and the CITY
OF PORT ARTHUR and any other entities or persons that agree to provide a portion of said
funds.
THAT, the CITY OF PORT ARTHUR agrees to fund to the PORT ARTHUR
HISTORICAL SOCIETY a sum not to exceed $14,800 for the 2005-2006 fiscal year (October 1,
2005 through September 30, 2006).
THAT, the Society hereby agrees to use the funds payable hereunder from the CITY in
the amount of $10,000 as payment for hostess and in the amount of $4,800 for grounds
maintenance.
THAT, the Society will be responsible for hiring a knowledgeable hostess.
THAT, the SOCIETY shall keep books of account of all Pompeiian Villa expenses and
revenues and shall submit a financial report to the CITY reflecting ail receipts and disbursements
by the SOCIETY to operate the Villa.
THAT, the City Manager or his designated representative shall have, upon reasonable
notice, the right to inspect ail books and records of the SOCIETY.
THAT, upon termination of the operation of the Pompeiian Villa or dissolution of the
PORT ARTHUR HISTORICAL SOCIETY, the Society shail deliver to the City all funds paid
under this contract that have not been expended in accordance with this contract.
Signed and Agreed to on the day of ,20
PORT ARTHUR HISTORICAL SOCIETY
By
Sam Monroe, President
Signed and Agreed to on the .day of ,20
CITY OF PORT ARTHUR, TEXAS
By
Steve Fitzgibbons, City Manager
POMPEIIAN VILLA
2005-2006 BUDGET
Revenue
City of Port Arthur $14,800
Endowment Fund Income 5,000
Admission Fees 1,500
Total Revenue $21,300
Expenses
Hostess $10,000
Utilities 4,000
Insurance 1,100
Maid Service 350
Pest Control 450
Maintenance & Operations 2,400
Security System 1,500
Repair Allowance 500
Contingency Allowance $1,000
Total Expenses $21,300