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HomeMy WebLinkAboutPR13250: SETAC City of Port Arthur Finance Department Memorandum To: Steve Fitzgibbons, City Manager From: Rebecca Underhill, Director of Finance Date: August 30, 2005 Re: PR 13250 Recommendation I recommend that the City Council approve Proposed Resolution 13250, approving a contract between the City and the Southeast Texas Arts Council (SETAC) for the purpose of funding SETAC programs for the 2005-2006 fiscal year in the amount of $45,000. Background The City has provided funding in the amount of $45,000 per year for SETAC for the past several years. This funding, along with funding from other cities, corporations and other agencies provides the operating budget of SETAC. Budgetary Effect Funds were provided in the 2005-2006 budget to provide for the $45,000 support of SETAC, account 001-1003-512.59-00, Project M97901. P. R. NO. 13250 JJA 08/30/05 RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SOUTHEAST TEXAS ARTS COUNCIL (SETAC) FOR THE PURPOSE OF FUNDING SETAC FOR THE 2005-2006 FISCAL YEAR IN THE AMOUNT OF $45,000, ACCOUNT # 001-1003-512.59-00. WHEREAS, the City Council recognizes that the Southeast Texas Arts Council provides valuable programs in the community; and, WHEREAS, these programs assist in the economic development of the City as well as stimulate business and commercial activity in the City and the City can donate hereto pursuant to the Chapter 380 Local Government Code; and WHEREAS, the City Council has reviewed the proposed budget of SETAC programs in Port Arthur, and has approved funding for the 2005-2006 fiscal year; now therefore, BE IT RESOLVED BY TItE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A" on behalf of the City of Port Arthur with Southeast Texas Arts Council providing funding for a portion of the operating budget of SETAC; and THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of September, 2005, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Evangeline Green, City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: /S~ve Fitzgibbons, City Manager Rebecca Underhill, Finance Director Exhibit "A" THE STATE OF TEXAS * KNOW ALL MEN BY THESE PRESENTS; COUNTY OF JEFFERSON * AGREEMENT THIS AGREEMENT, made and entered into at Port Arthur, Jefferson County, Texas, between the Southeast Texas Arts Council (SETAC), non-profit corporation and the CITY OF PORT ARTHUR, TEXAS (the "City"), a municipal corporation; WITNESSETH: WHEREAS, Southeast Texas Arts Council provides support to various cultural activities in the community; and WHEREAS, the CITY OF PORT ARTHUR, in recognizing the importance of said activities and the benefits to be derived therefrom by patrons of the arts, the students, and the citizens of the City; and WHEREAS, the CITY OF PORT ARTHUR has agreed to provide operating funds for the SETAC for the 2005-2006 fiscal year in a sum not to exceed $45,000, said appropriation having been included in the City budget for the 2005-2006 fiscal year; and NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, it is agreed between the parties as follows: THAT the Southeast Texas Arts Council agrees to provide support to the activities listed in Exhibit "A- 1". THAT, the CITY agrees to fund the Southeast Texas Arts Council a sum not to exceed $45,000 for the 2005-2006 fiscal year (October 1, 2005 through September 30, 2006). THAT, SETAC shall keep books of account on all expenses and revenues and shall submit a financial report to the CITY reflecting all receipts and disbursements by SETAC. THAT the City Manager or his designated representative shall have, upon reasonable notice, the right to inspect all books and records of SETAC. Signed and agreed to on the day of ., 20 SOUTHEAST TEXAS ARTS COUNCIL By. Kim Moncla - Executive Director Signed and agreed to on the day of ,20__ CITY OF PORT ARTHUR, TEXAS By Steve Fitzgibbons, City Manager Exhibit "A- 1" SOUTHEAST TEXA@ Ms. Becky Underhill ~ ] City of Port Arthur PO Box 1089 Port Arthur, Texas 77641 September 2, 2005 O 0 U N C I L Dear Ms. Underhill: As you approach your budget allocation process, SETAC respectfully requests the City of Port Arthur continue supporting our organization in the amount of $45,000. SETAC's annual budget is approximately $450,000. Port Arthur's funds account for approximately 10% of our annual budget and approximately 25% of our service. SETAC receives funding from the federal government, the State of Texas, local municipalities, corporate donations, private foundation grants, individual donations, and membership. SETAC holds administration costs between 16 - 25%. SETAC receives funds from the following entities: ~' Texas Commission on the Arts, the state entity charged with oversight of state funding ($35,000) ~' Discretionary funds from the City of Port Arthur ($45,000) } Hotel Occupancy Tax funds from the City of Beaumont ($100,000) } Discretionary funds from the City of Beaumont ($20,000 - $40,000). In addition to funds, the City of Beaumont allows SETAC to office in the Julie Rogers Theatre, which is counted as an in-kind donation of approximately $20,000 towards overhead expenses. ~' Hotel Occupancy Tax funds from the City of Orange ($50,000) } City of Kountze ($2,000) ~' City of Silsbee ($2,000) ~ Foundations and Corporations With the assistance of the City and based upon recommendations from our grants panel the following Port Arthur projects are slated for funding (see attached breakdown). The Museum of the Gulf Coast - Temporary Exhibits and Community Partnership Southeast Texas Hispanic Cultural Education Center -Mercado Days 2006 Port Arthur Little Theater - Productions Texas Artist Museum - Kids Projects 2006 Mexican Heritage Society - Folkloric Dancers Lamar University Port Arthur - Symphony of Southeast Texas Concert Young Audiences of Southeast Texas - Arts in Port Arthur Schools Julie Rogers Theatre ° 765 Pearl Street, 2"d Floor ° Beaumont, Texas RO, Box 3925 ° Beaumont, Texas 77704 ° 409/835-2787 · Fax: 409/835-6842 Our focus for 2006 is to strengthen the arts and humanities programs in Port Arthur. Several long-standing arts organizations in the area need technical, management and public relations assistance to continue serving the community. It is also extremely important to SETAC that the arts reach and serve all the citizens of Port Arthur not just the privileged few. We are working more with our organizations to develop collaborative projects with social service and governmental entities that serve low-income minority citizens. Our goal is to assist the organizations to leverage the City's support as a matching incentive for other grants. For example, Young Audiences receives support from SETAC to serve Port Arthur school children. Utilizing this support as a base, the organization wrote and received a grant to serve pre-school children in cooperation with the Port Arthur Public Libraries. This kind of project is an excellent example of the synergy created by collaboration. Your support this year is crucial to the future of Port Arthur. Thank you for your consideration. Sincerely / Executive Director Breakdown of Proposal for Funding The Southeast Texas Arts Council respectfully requests $45,000 to continue our long- standing relationship of supporting the arts in Port Arthur. Funds will be utilized to provide year round financial, technical assistance and to raise public awareness of the arts and humanities. The programs listed below have been selected after an arduous review by staff members, a 15 member team of experts that conducted interviews of every applicant, and SETAC's own 24 member Board of Directors. It is SETAC's goal that the al.~l citizens of Port Arthur have a chance to experience the magic of music, theater or dance. Moreover it is a primary goal that children have the opportunity to learn and grow through the arts. The Council's contribution is not the sole source of support for any project but is a vital match to the support garnered from throughout the community. Museum of the Gulf Coast Temporary Exhibits 5 temporary exhibits between October 2005 and August 2006. Robert Rauschenberg The Nature of Holography Paty Kyser Collectors and Collecting Frank Cricchio Audience: 13,000 - 14,000 all ages, locals and tourists Location: Downtown Port Arthur Grant Allocation: $8600 Southeast Texas Hispanic and Cultural Education Center Mercado Days 2006 This 2 day festival in Downtown Port Arthur is filled with multi-cultural events. Mercado is the Spanish word for Market and the festival will feature booths showcasing a variety of ethnic foods, arts and crafts a farmer's market street dances featuring Latin and Tejano music, ethnic folk dances, ethnic costume style show and a demonstration of unique Hispanic food preparation from the different Central and South American countries. The festival will also include and art gallery exhibit highlighting local Hispanic artists. Audience: 5000 all ages, designed to showcase the artistic talent of a minority population Location: Downtown Port Arthur Grant Allocation: $3000 Port Arthur Little Theater 2006 Season Port Arthur Little Theater will be producing 3 drama/comedy shows, 2 large scale musicals and 3 dinner show productions. Funds will be used for production expenses including royalties, scripts, set construction, props and programs. This funding will allow the Theater to continue to provide the best quality in live theater to Port Arthur. Audience: 6000+ showcases local theatrical talent provides alternative entertainment Location: Port Arthur Little Theater Grant Allocation: $5610 Museum of the Gulf Coast Community Partnership This museum initiative to provide consistent free educational outreach opportunities for the Southeast Texas Community, specifically underserved youth. These programs introduce young people to the many resources in arts, cultural heritage and outdoor recreation in the region, instill a sense of pride in our heritage and enhance community involvement in the museum. Audience: 2500 targeted to underserved youth Location: Downtown Port Arthur Grant Allocation: $2000 Texas Artists Museum Kids Projects 06 The Artsmart Summer Camp for ages 6-13 offers the youth of the area a way to explore different cultures through art. The theme of this year's camp is the Brazilian Rain Forest. Scholarships are given to Iow income children. The camp utilizes the talents of local artists to help children make art that is too good for the refrigerator and can be hung proudly on a wall. The museum will also sponsor activities for children in the fall. All activities for kids are advertised through the local schools. Audience: 300-500 children ages 6-13 from a cross section of Port Arthur Location: Civic Center Area Grant Allocation: $5000 Mexican Heritage Society Folkloric Dancers The folkloric dancers promote and preserve Mexican Culture through dance. Their request will allow the dancers to have the training and costumes to perform throughout Port Arthur at various festivals, schools, hospitals, the Walk for Racial Unity, Cav-OiI-Cade, and the Mexican Fiesta to name a few. Audience: 6500 all ages Location: Venues throughout Port Arthur Grant Allocation: $3000 Lamar University Port Arthur Concert - Symphony of Southeast Texas Lamar State College Port Arthur will bring the Symphony of Southeast Texas to allow the citizens of Port Arthur to experience a professional Symphony Orchestra in their own community. The performance will be held in the new Pedorming Arts Center on the LSC-PA campus. Audience: 400 marketed to entire community Location: LSC-PA campus Grant Allocation: $2790 Arts in Education Young Audiences of Southeast Texas Arts Education in Southeast Texas will provide high quality, interactive curriculum-based and TEKS aligned fine arts programs to pre-kindergarten through 12th grade students in Port Arthur schools. The grant will provide a catalog full of programming that can be selected by schools to offer opportunities for children to experience dance, theater, music, literature, history, and visual arts performances at their school. Young Audiences fulfills a need for fine arts educational opportunities that can be integrated into classroom learning. Because of preparation for testing has become such an important part of school life, field trips are becoming less feasible for schools. However, Young Audiences brings the performance to the children. This allows Port Arthur kids from all walks of life to experience the arts. Audience: PAISD - all grade levels throughout the school year Location: Schools throughout Port Arthur Grant Allocation: $5000 Publishing & Promotions The Council publishes the award winning tourism magazine, Off Ramp. 12,000 copies are now published twice per year and distributed at strategic locations frequented by tourists around the state of Texas. We also work with television, radio and newspapers and our constantly update our own website to publicize the arts on a regular basis. In addition, this year the council will roll out a historic homes DVD that will feature two Port Arthur Historic Homes in a regional context. Audience: 24,000 per year (magazine alone), targeted to tourists with an interest in the arts Allocation: $4000 Technical Assistance to Organizations and Grant Administration SETAC provides technical assistance to organizations in the areas of research and notification of outside funding opportunities, forming cooperative projects between organizations and with other sectors and the development of services to meet the needs of all residents. For example, during this year's grant interviews we distributed new software packages donated by Microsoft to Port Arthur organizations needing upgrades. Your support will also enable us to continue to coordinate and run one of what Texas Commission on the Arts calls "one of the best subgranting programs in the state of Texas". Audience: Available to all Port Arthur Arts and Humanities Organizations Benefits: Entire Community and tourists visiting Port Arthur Allocation: $6000