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MEMORANDUM
Manage~
To:
Steve
Fitzgibbons, City _ ~ j~
From: Rebecca Underhill, CPA, Directo~QE~na~e
Date: September 21, 2005
Subject: P. R. No. 13289
Attached is P. R. No. 13289 amending the contract between
the City of Port Arthur and the Port Arthur Convention and
Tourist Association, which manages and operates a
convention/visitors bureau. This amendment provides funding for
the CVB, for fiscal year 2005-2006, in the amount of $334,200 as
was discussed at the public hearing on August 30.
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P.R. NO 13289
9/21/05
RESOLUTION NO.
A RESOLUTION AMENDING THE CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND THE PORT ARTHUR
CONVENTION AND TOURIST ASSOCIATION WHICH
MANAGES AND OPERATES A CONVENTION/VISITORS
BUREAU.
WHEREAS, The Contract between the City of Port Arthur and the
Port Arthur Convention and Tourist Association, which manages and
operates a convention/visitors bureau, was authorized by Resolution
76-106, and was amended by Resolution Nos. 76-136, 76-145 and 93-19;
04-389 and 05-192; and
WHEREAS, It is in the best interest of the City and the
Association to amend said Contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are
true and correct.
Section 2. That Article V of the Contract, as heretofore
amended, between the City and Port Arthur Convention and Tourist
Association shall be amended to read as follows:
The City shall advance to the Association a portion of the
proceeds of the Hotel and Motel Occupancy Tax received by the
City. The amount of the advance will be determined by the
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City Council on an annual basis. The Convention and Tourist
Association requests that during the annual budget planning
cycle each year, the City Council take into consideration the
changing financial circumstances of the Tourist Association
and the City, as well as the effectiveness of the marketing
efforts of the Association and its value to tourism in Port
Arthur. The funds allocated to the Association's budget for
fiscal year 2005-2006 are $334,200. To effectuate the
intentions of the parties hereto, it is agreed that the
following procedure for such payments shall be established:
a. The City will advance to the Association one-twelfth
(1/12) of their annual allocation on a monthly
basis.
b. In the first month of each calendar quarterly year,
the Association shall furnish to the City Manager a
statement of the activities of the
Convention/Visitors Bureau during the preceding
calendar quarterly period."
Section 3. That the Association shall signify its approval
of the foregoing amendment by its President dating and signing two
(2) duplicate copies of this Resolution, each of which has been
signed by the Mayor and attested by the City Secretary.
Section 4. That a copy of the caption of the Resolution be
spread upon the Minutes of the City Council.
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READ, ADOPTED AND A~PRO~D on this day of September,
A.D. 2005, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote:
AYES: Mayor
City Council
NOES:
OSCAR ORTIZ, MAYOR
ATTEST:
EVANGELINE GREEN, CITY SECRETARY
APPROVED AS TO FORM:
MARK T. ~OK~f~OW, CITY ATTORNEY
~PRO~D FOR ~MINIST~TION:
STEPHEN FITZGIBBONS, CITY ~LANAGER
AGREED TO:
PORT ARTHb-R CONVENTION ~ TOb-RIST ASSOCIATION
BY:
DATE:
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