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Home My WebLink AboutPR13302: TEMP HOUSING FIRE DEP PORT ARTHUR FIRE DEPARTMENT MEMORANDUM TO: Stephen Fitzgibbons, City Manager FROM: John Avery, Deputy Fire Chief~ Uc~ DATE: October 21, 2005 SUBJECT: Proposed Resolution No. 13302 RECOMMENDATION The Fire Department recommends that the City Council approve Proposed Resolution 13302 authorizing the City Manager to execute a twelve (12) month lease agreement with Mobile Modular in the amount of $1,013.00 per month for the temporary housing of Fire Station Number 4. BACKGROUND As a result of Hurricane Rita, Fire Station Number 4, located at 5030 South Gulfway Drive in Sabine Pass, sustained substantial damage and is currently inoperable and uninhabitable. There is an urgent need to approve temporary housing of Fire Station Number 4 until a determination is made as to the nature of repairs to the facility at 5030 South Gulfway Drive. BUDGETARY/FISCAL EFFECT The costs, which are expected to be reimbursed, will be charged to the Hurricane Rita Fund, account 123-2300-901.51-00. STAFFING/EMPLOYEE EFFECT None. SUMMARY The Fire Department recommends that the City Council approve Proposed Resolution 13302 authorizing the City Manager to execute a twelve (12) month lease agreement with Mobile Modular for the temporary housing of Fire Station Number 4. "Remember, we are here to serve the citizens of Port Arthur" P. R. No. 13302 so/ /2oos ~SOLUTIO~ ~0. A RESOLUTION APPROVING A LEASE AGREEMENT WITH MOBILE MODULAR FOR THE TEMPORARY HOUSING OF FIRE STATION NO.4 DUE TO DAMAGES SUSTAINED TO THE PERM]~NENT FACILITY AT 5030 SOUTH GULFWAY DRIVE, SABINE PASS A RESULT OF HUP~ICANE RITA WHEREAS, As a result of Hurricane Rita, Fire Station No. 4 located at 5030 South Gulfway Drive in Sabine Pass has sustained substantial damage and is currently inoperable; and WHEREAS, there is an urgent need to approve a twelve (12) month lease agreement with Mobile Modular in the amount of $1,013.00 per month for the temporary housing of Fire Station No. 4 until a determination is made as to the nature of repairs of the normal facility. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is herein authorized to execute a twelve (12) month lease with Mobile Modular in substantially the same form as attached hereto as Exhibit "A". Section 3. That a copy of the caption be spread upon the Minutes of the City Council. EXHIBIT OOT-18-2005(~ED) 10:55 Mob±[e ModuLar (FAX)281 487 1289 P. 002/008 rna'- SPEED LEASE AGREEMENT modular MOBILE MODULAR MANAGEMENT CORPORATIQN 4445 East Sam Houston Pkv~J South, Pasadena~ TX 77S05 Ph (281) 487-8222 Fax (281) 487-1289 www. MobileModularRents.com Lease #: 554026 Lease Term (Mos*.): 12 Sales Rep:Vanessa Perez Date Printed: 10119/05 Start Date: Iol27105 Email: vanessa~mobi!~.m0dularrents.com Lessee: Site information: City of Port Arthur Purchasing Department Project Name: P.O. Box 1089 Port Arthur TX 77641 PortArthur County; JEFFERSON Clifton Williams Ph: (409) 983-8160 Fax; (409) 983-8291 PO #: Charges; t. First/Mo-rent* $1,013.00 9, Furniture $0,00 11, Return Delivery $546,00 2. Delivery $546.00 10. Security Deposit" $500,00 12. Dismantle $175.00 3, Block/level $214.00 Subtotal offs 1 - 10: $4,379.00 13. Cleanin9 Fee $75.00 4. Modifications $0.00 Amount subject to tax: $3,879,00 *This lease agreement defines a month as 5, Skirting $1,484.00 Tax rate***: 8.250% 30 calender days. °° Secudty Deposit to be applied against 6. Ramps / Steps $0.00 Tax: $320.02 account balances at end of lease. 7. Tiedowns $622,00 PLEASE REMIT '** Actual tax rate at limo of dollve~/will be 8, Other / aisc $0.00 THIS AMOUNT >> $4,69g,02 charged. Special Notes: This transection is subject to credit approval, all Attachments noted below1 and to the Terms and Conditions which arc made e pad boreal', which customer acknowledges that he/she has received and read, Customer acknowledges that a Fax copy of this agreement with signature is legally binding. Have your insurance company comply with Terms and Conditions #11 unless waived. Skirting and Seismic~Nind restraint(s) pricing does not include removal/disposal unless noted olherwise. Please treat our equipment with respect, Ail damages other than normal usage will be billed for at the end al' lease, Insurance value: $29,454 Please s~qn below and fax back to us at: (281) 487-1289 Attachments made a part of this agreement; 14 x 70 Attachments A, B and Terms and Conditions of the MMMC Lease sn-7656 cJI-35506 TX MR PK Agreement Lessee: City of Port Arthur Purchasing Department The Undersigned affirms that he/she is duly authorized to sign and commit to this Agreement for the above named customer. Please Print Name: Mobile Modular Management Corporation (MMMC) Accepted By (X); Sales Rep: Date; Date: Please remit payment to: McGrath RentCorp-Mobile Modular, P.O. Box 46043, San Francisco, CA $4145-0043 IMPORTANT; MMMC REQUIRES A MINIMUM OF 30 DAYS NOTICE ON ALL RETURN DELIVERIES Y s-/', OCT-18-2005(~EB) 10:55 Mobi[e Modutar (FAX)281 487 1289 P. 083/008 Terms ~ ~d Conditions Of (l~e ~obile ~odul~r ~:tm~gcmc~[ Corpor~tion Sp~cd Le~sc Ag~'ee~ncnt OCT-19-2005(~ED) 10:56 MobiLe ModuLar (FAX)281 487 1289 P. 004/008 MMMC Speed Lease Agreel'neHt Terms and Conditions Pa.*.e 2 of 3 OOT-19-2005(I~ED) 10:56 ~lobiLe ModuLar (FAX)281 487 1289 P. 005/808 MMMC Speed Lense Agreement Tcrm~'~nd Condltions. Pa~e 3 at' 3 OOT-19-2005(~ED) 10:58 Mobite ModuLar (FAX)281 487 1289 P. 006/008 ATTACHMENT 'A~ lo MMMC L~a~e or Sale Conlrgcl DRY-RUN FOR ~CHEriULED PICK-UP OR DELIVERY Io n~=duLir due Io lessee'5 utlpruparedne55. REPAIR CALLS/DAMAGES, MMMC will do its ulm~sl lo expedite repair work on faulty i~ems on y[~ur renled moduler~ Howevor. iJ tile 19 Company N~ime ~ Lease Number Plea~ be aware thai we will allempt to troubleshool cch.gin repelm by phone when you call. Fei' y~ur informalIOr~ 80-90% of all ~epairs 9. HEATINGIAIR CONDITIONING FILTERS. Please be awem that it is the lessee'5 responcbilily lo change the haali~gleir conditi~nl,o I~lter(s) every three (3) monlh$ or sooner (i~ dusty areas) to help insure smooth running of your hearing/elf conditioning unil(s). Ira FOR SERVICE-- CALL [28'/) 487-9222 & ASK FOR THE SERVICE DEPARTMENT OOT-IS-2OO5(~ED) 18:57 MobiLe Modutar (FAX)281 487 1288 P. 087/008 16. RETURN DELIVERY PROCEDURE. MMMC roqubcs ;i minimunl of 30 days DAYS NOTICE Ior retLim delivery a[ modulars. Upon DAYS NOTICE. 18, DEMVERY, RELOCATION. OR RETURN DELIVERY TIMES. Due [o unloreseen delays relaled I~ ~ealher, traffic, ~r ~ p~r h~ul, lg. ~IN6 DEPOSIT. MMMC ~n~en ~ $75.00 cleaning d~p~si{ per modular on all ~a~, This depo=il is mfundab~ only if 20. PRO~TION OF RE~. MMMC prorates rent in one-half {l~)'month incmmen~ only. A~y modui~r on rent be~nd the 14th day 21. DEPARTMENT OF HOUSING & COMMUNITY DE~LOPME~ (DOH) ~N~L AEGIS~TION FEES. All pd~n9 le DOH e~mp{ status for the building(s) during {~e ren{al te~, prior to dolive~ of {he building{s). MMMC will submit such ~mpleted fo~ms to 22. ~MPS & SEISMIC TIEDOWNS. ~ese ilems pre not provided by MMM8 unle~ speciH~{ly noted on Ihe lease. 23. KEYS, If keys are not return~ wilh the bui~inB, the lessee will n~essed a charge, l[ ~els are allered and no{ relume~ {o Iheir READ AND ACCEPTED BY LES,SEE: DATE: FOR SERVICE-- CALL (281) 487-9222 & ASK FOR THE SERVICE DEPARTI~IENT 00T-19-2005(~EB) 10:57 Mob±La ModuLar (FAX)281 487 1289 P. 008/008 ATTACHIVIENT "B" TO LEASE # STEPS / STAIRS Prefabricaled steps with landings are available with an additional rental charge to the Lessee on all rental units. The extent of Mobile Modular's (Lessor's) responsibility is to ship the steps inside the modular building. Unloading the steps upon delivery and installation of the handrails is 1o be by the customer, as is disassembly of the handrails and leading at [he steps, belore the modular'is returned, -ir Mobile Modular performs this service, there is a charge of $30.00 per set of steps to unload and $30.00 per set of slaps to load_ If the steps are shipped separately from the modular building, there will be a separate delivery or pick-up charge. · Securing the s£epe to the modular, adjusting the steps to the threshold of lhe doo~ay, adjustment of the steps or landing height to meet local, state or federal requirements, maintenance of the steps or any other item not specifically indicated above is solely the responsibility or the Lessee. Mobile Modular advises the Lessee that they (Lessee) need to adjust and secure the exit way upon completion of the installation of the modular building as required to ensure the safety of the occupants of [he building. Mobile Modular does not warrant that the steps meet any local, state, or federal requirements or codes. Please note that it ia the L. easee's/Buyar's responsibility to ensure that steps or a ramp are provided for each building egresS. · In the event that the Lessee wishes to discontinue their use of the slaps prior to the expiration of the lease term and return of the building, the Lessee may elect to return th~ steps to Mobile Modular, have Mobile Modular pick-up the steps for a nominal charge, or store lhe steps on site, however rental will continue on the steps until their return to Mobile Modular. · Upon lease termination, the steps are to be returned to Mobile Modular in the same condition as supplied, normal wear and tear excepted, Lessee hereby indemnifies Lessor against any cost, expenses and damages, including attorney fees, which adse out of Lessee's failure to maintain and install the steps as stated above and any injury liability for step use by Lessee, Signature and Print Name Date and Company's Name