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Home My WebLink AboutPR 16841: CHANGE ORDER WITH N&T CONSTRUCTION FOR SOFTBALL FIELDS AT SSGT. LUCIAN ADAMS PARK (6 3 , V p4 ` I I To: Mr. Stephen Fitzgibbons, City Manager DATE: January 5, 2012 From: Dr. Albert T. Thigpen, IPMA -CP, Director of Parks and Recreation Re: Adoption of Proposed Resolution No. 16841 Authorizing the City Manager to Execute Change Order 01 to the Contract Between the City of Port Arthur and N &T Construction Co., Inc. for the Construction of Two (2) Softball Fields at SSgt. Lucian Adams Park, Increasing the Contract Amount by $58,000 to a New Total of $ 950,000. Account Nos. 001 - 1207 - 531.39 -00 and 105- 1431- 552.59 -00 Project No. C37154 Recommendation: I recommend approval of Proposed Resolution No. 16481 Authorizing the City Manager to Execute Change Order 01 to the Contract Between the City of Port Arthur and N &T Construction Co., Inc. for the Construction of Two (2) Softball Fields at SSgt. Lucian Adams Park, Increasing the Contract Amount by $58,000 to a New Total of $ 950,000. Background: The City of Port Arthur was the extremely rare recipient of both an Indoor Recreation Grant and an Outdoor Grant simultaneously from the Texas Department of Parks and Wildlife in 2008. The City has completed the Indoor Grant project which resulted in the Amos J. Evans Recreation and Senior Citizen Center facility. The City is now heavily engrossed in work to complete the Outdoor Grant. The Outdoor Grant project is the construction of two (2) competition level softball fields at SSgt. Lucian Adams Park which will serve as the foundation for a softball quadri -plex (4 field softball complex) at the park. As you are aware, the park's proximity to one of the city's prime hotel /motel, business, and retail centers make it a prime spot for the hosting of softball tournaments and related activity. Once the complex is in place and tournaments can be hosted the park will have the potential to generate revenue. The subject change order is to place lighting on Softball Field No. 1. This was bid as an additive altemate as part of the primary project, the City Council has already authorized funding for the lighting; however, formal City Council approval is required to authorize the alternate becoming part of the overall project. As previously discussed, the lighting will enhance the field's ability to be used for night time play; thus, increasing its utility for citizens and patrons as well as contributing to the larger goal of being a tournament ready complex. Budgetary/Fiscal Effect: Approval of proposed Resolution No. 15867 will require expenditure of funds in the amount of $58,000. Funding is available for this purpose. Account Nos. 001 -1207- 531.39 -00 and 105 - 1431 - 552.59 -00 Project No. C37154 Staffing/Employee Effect: None Summary: I recommend approval of Proposed Resolution No. 16481 Authorizing the City Manager to Execute Change Order 01 to the Contract Between the City of Port Arthur and N &T Construction Co., Inc. for the Construction of Two (2) Softball Fields at SSgt. Lucian Adams Park, Increasing the Contract Amount by $58,000 to a New Total of $ 950,000. P.R. #16841 1 /04 /12 /ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER 01 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND N &T CONSTRUCTION CO. INC. FOR THE TPWD FUNDED CONSTRUCTION OF TWO (2) SOFTBALL FIELDS AT SSGT. LUCIAN ADAMS PARK, INCREASING THE CONTRACT AMOUNT BY $58,000 TO A NEW TOTAL OF $950,000 WITH ZERO (0) CHANGE IN CONTRACT TIME. ACCOUNT NUMBER 105- 1431 - 552.59 -00 PROJECT NO. C37154 WHEREAS, on November 28, 2011, pursuant to Resolution Number 11 -506, the City entered into a contract with N &T Construction Co. Inc. for the TPWD funded construction of two (2) softball fields at SSgt. Lucian Adams Park [ "Adams Park "] in the amount of $892,000; and, WHEREAS, said contract amount included an additive alternate to provide competition level lighting for softball field number 1; and, WHEREAS, funding is already provided for said field lighting; and, WHEREAS, N &T Construction Co. Inc. and Dikita Engineering, Inc. have provided Change Order 01 in the amount of $58,000 attached hereto as Exhibit "A" for additional items which were not included in the original scope of work; and, WHEREAS, approval of Change Order 01 in the amount of $58,000 increasing the contract to a new amount of $950,000, is here deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. THAT the facts and opinions in the preamble are true and correct. Section 2. THAT Change Order 01 is herein approved and the City Manager is authorized to execute said Change Order. Section 4. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of January, A.D., 2012, P.R. #16841 1/04/12/ca at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: MAYOR ATTEST: City Secretary APPROVED AS TO FORM: 4.. :tom City Attorney . APPROVED AS TO ADMINISTRATION: City Manager e lir ■-....k.t.0A2 //‘111141111"1.1" Liefif‘g Dir- - • • f .r and r eat'kn APPROVED AS TO AVAILABILITY OF FUNDS: 1 L c , z_. ��i�� 1 Director of Finance i o , „y1 II I EXHIBIT "A" = Document G701 - 2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 001 OWNER: Adams Park Improvements DATE: December 21, 2011 ARCHITECT: El 3400 Lucian Adams Drive Port Arthur, Texas 77642 CONTRACTOR: El TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: NO301 -C -10 -001 FIELD: ❑ N & T Construction, Co., Inc CONTRACT DATE: FILE: 1376 Laurel Avue CONTRACT FOR: General Construction Beaumont, Texas 77704 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Add Alternate Number 3: Light Poles and Fixtures at Field One - the cost of providing Light poles, fixtures, and panels for Softball Field One. The original Contract Sum was $ 892,000.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 892,000.00 The Contract Sum will be increased by this Change Order in the amount of $ 58,000.00 The new Contract Sum including this Change Order will be $ 950,000.00 The Contract Time will be unchanged by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is unchanged. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. The Nelson Collaborative N & T Construction Co., Inc City of Port Arthur ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 5450 Northwest Central Drive, Ste #330 1376 Laurel Avenue 444 4 Street, 4 Floor Houston, Texas 77092 Beaumont, Texas 77704 Port Arthur, Texas 77640 ADDRESS ADDRESS ADDRESS BY (Signature) BY (Signature) BY (Signature) Timothy Barnes, AIA Charlie Jabbia (Typed name) (Typed name) (Typed name) DATE DATE DATE AIA Document G701 T"' — 2001. Copyright ® 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This ALA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. 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