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Home My WebLink AboutPR 16835: CHANGE ORDER 01 WITH ALLCO FOR STORM SEWER IMPROVEMENTS ALONG KANSAS AVENUE (AKA REV RAYMOND SCOTT) PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO Stephen B. Fitzgibbons, City Manager FROM Ross E. Blackketter, P.E., Director of Public Works SUBJECT P.R. #16835 — CO -01 — ALLCO for Storm Sewer Improvements Along Kansas Avenue (aka Rev. Raymond Scott) DATE 03 January 2012 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 16835, authorizing Change Order 01 to the contract with ALLCO, L.L.C. for the Storm Sewer Improvements Along Kansas Avenue (aka Rev. Raymond Scott), extending the contract by 124 days with no change to the amount. BACKGROUND: The City Council previously executed a contract with ALLCO for the Storm Sewer Improvements Along Kansas Avenue (aka Rev. Raymond Scott). Change Order 01 is for a time extension for 124 calendar days with no change in the contract dollar amount in order to complete the punch list items. The project engineer, Arceneaux & Gates Consulting Engineers, Inc., has reviewed the request, and recommends approval. In addition, the Texas General Land Office, the agency administering this grant, now requires that the City approve this change prior to their review and approval. BUDGETARY /FISCAL EFFECT: None. EMPLOYEE /STAFF EFFECT: None. SUMMARY I recommend that the City Council approve Proposed Resolution No. 16835, authorizing Change Order 01 to the contract with ALLCO, L.L.C. for the Storm Sewer Improvements Along Kansas Avenue (aka Rev. Raymond Scott), extending the contract by 124 days with no change to the amount. e4.1/. Ross E. Blackketter, P.E. Director of Public Works REB /reb S: \engineer \Documents \Cams\ ALLCO - KSDrng— CO1.docx P.R. 16835 01/03/12 reb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER 01 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C. FOR STORM SEWER IMPROVEMENTS ALONG KANSAS AVENUE (AKA REV. RAYMOND SCOTT), INCREASING THE CONTRACT TERM BY 124 DAYS WITH NO CHANGE TO THE CONTRACT AMOUNT. WHEREAS, in Resolution 11 -104, the City entered into a contract with ALLCO, L.L.C. for Storm Sewer Improvements Along Kansas Avenue (aka Rev. Raymond Scott); and, WHEREAS, ALLCO has requested Change Order 01 increasing the term by 124 days to complete outstanding items with no change to the contract amount, attached hereto as Exhibit "A "; and, WHEREAS, this change must be approved by the City Council prior to review and approval by the Texas General Land Office (GLO), the grant administrator; and, WHEREAS, approval of Change Order 01 increasing the term by 124 days, is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order 01 is herein approved and the City Manager is authorized to execute said Change Order; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. 16835 Page 2 READ, ADOPTED AND APPROVED this the day of , A.D. 2012 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Attest: City Secretary APPROVED AS TO FORM: \10,(L. City Attorney P.R. 16835 Page 3 APPROVED FOR ADMINISTRATION: 1L M_ _ L / 4 '1- - �J Stephen B. Fitzgibbons Shawna Tubbs, CPPB City Manager Purchasing Manager e /%, Ross E. Blackketter, P. Director of Public Works APPROVED AS TO AVAILABILITY OF FUNDS: / // / , Deborah Echols, CPA Director of Finance Z: \engineer\ Documents \Resolutions \PR16835.doc EXHIBIT A ARCENEAUX GATES CONSUMING ENGINEERS, INC. CHANGE ORDER No. 1 DATE: December 19, 2011 JOB NO. CPA -510 AGREEMENT DATE: March 29, 2011 NAME OF PROJECT: STORM SYSTEM SEWER IMPROVEMENTS along KANSAS AVENUE (AKA REV. RAYMOND SCOTT) from WEST 19 STREET to WEST THOMAS BOULEVARD OWNER: CITY OF PORT ARTHUR CONTRACTOR: ALLCO, L.L.C. The following changes are hereby made to the CONTRACT DOCUMENTS: CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $626,630.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): The CONTRACT PRICE due to this CHANGE ORDER will be fifteFeased-} [deer by: Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 180 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 180 Calendar Days CURRENT DATE OF COMPLETION: October 28, 2011 CONTRACT TIME due to this CHANGE ORDER will be increased by 124 Days The New DATE OF COMPLETION: February 29. 2012 CHANGE ORDER NO. 1 ® December 19, 2011 ARCENEAUX Job No. CPA -510, Contract No. 1 GATES CONSULTING ENGINEERS, INC. No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENE r' & GATES [CO RACTOR, 0 CER OR OWNER] CONSU T NG ENGINEERS, INC. ALLCO, L.L.C. ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 r 43 ° � CHAPTER 9 P006. CONTRACT AMENDMENTS Form 9 -4 Construction Contract Change Order Approval Request Owner (Contractor Locality): Contract For (project description): Date: December 19, 2011 City of Port Arthur Storm Sewer System Improvements Along Kansas Avenue Project No. P08006 Phone #: 409 - 983 -8100 Contractor: Engineer: DR Contract No. ALLCO, L.L.C. Arceneaux & Gates Consulting Engineers, Inc. DRS010148 P.O. Box 3684 3501 Turtle Creek Dr. Beaumont, TX 77704 Suite 102 Port Arthur, TX 77642 Agreement Date: March 29, 2011 Phone #:409- 724 -7888 Change Order No. 1 Phone #:409- 962 -2677 Engineer's Project No. CPA -510 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes - Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Change in Contract Price Change in Contract Time $ 0 124 calendar days OF r 10. I "' If 4 CHAPTER 9 CONTRACT AMENDMENTS Original Contract Price: $ 626,630.00 Original Contract Time: 180 days Previous Change Order(s) Net Change From Previous No. to No. $ 0.00 Change Orders 0 days Contract Price Prior to Contract Time Prior to this Change Order $ 0.00 this Change Order 180 days Net trIsceaseigesFease of Net Increase /Decrease of this Change Order $ 0.00 this Change Order 124 days Contract Price With all Contract Time With all Approved Change Orders $ 0.00 Approved Change Orders 304 days Cumulative % Change in Contract Price: 0% DR Division reimbursement of costs approved by this change order is subject to approval by TDRA. RECOMMENDED APPROVED: ACCEPT By: - By: By: r EN e ` ;" Authorized Signature) OWNER (Authorized Signature) CONTRACTOR (Authorized Signature) Date: 1 2.27-1 t Date: Date: / 0 ,// Grantee: Port Arthur DRS Contract No.: DRS010148 JUSTIFICATION FOR CHANGE Change Order No. 1 1. Will this Change Order increase or decrease the number of beneficiaries? 0 Increase 0 Decrease El No Change • 't. L1* CHAPTER 9 CONTRACT AMENDMENTS If there is a change, how many beneficiaries will be affected? Total UM 2. Effect of this change on scope of work: ❑ Increase ❑ Decrease 0No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease 0 No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? 0 Yes ❑ No If "No ", explain: 5. Will this change be completed within the contract period? ❑ Yes 0 No If "No ", expected completion date: February 29, 2012 (completion date) 6. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes 0 No If "Yes ", is an Environmental Re- assessment required? ❑ Yes ❑ No t, , CHAPTER 9 � " CONTRACT AMENDMENTS TEX S 7. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? El Yes ❑ No 8. Is the TCEQ permit approval still valid? (sewer projects only) El Yes ❑ No J Y 9. Are the handicapped access requirements/approval PP still valid (if applicable)? El Yes ❑ No 10. Are other Disaster Recovery contractual special condition clearance still valid? El Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be approved. * Generally, items not included or identifying unit costs in the original bid documents cannot be approved as change order items. 1