HomeMy WebLinkAboutPR 16839: UNIFORM RENTAL SERVICES FOR TRANSIT City of Port Arthur, Texas
Transit Department
MEMORANDUM
To: Stephen Fitzgibbons, City Manager
From: Colleen Russell. Transit Director
Tom Kestranek, Transit Manager
Date: January 6, 2012
Re: Proposed Resolution No. 16839 — Uniform Rental Services
RECOMMENDATION:
The Transit Department request the City Council's authorization to amend the Contract amount
between the City of Port Arthur and G & K Services of Houston, Texas for Transit Department
uniform rental services. The BuyBoard contract was for three (3) years and estimated at
$31,024.68 based on an estimated number of personnel. Due to employee additions and
terminations, the contract has exceeded the estimated amount. There is a need to amend the
contract to increase the amount by $16,000.00 to successfully cover the remaining time on the
contract.
BACKGROUND:
On July 28, 2009, per Resolution 09 -368, the City entered into a three (3) year contract with
G & K Services of Houston, Texas, for the rental of uniforms, place mats, and various
maintenance services through BuyBoard. The total of this contracted was estimated at
$31,024.68. The amount to date has exceeded the estimated amount by $6,000.00.
BUDGETARY AND FISCAL EFFECT:
Funding for the uniform rental service is available in the Transit Department's 2012 Operating
Budget. The weekly charges will be expensed to the following Transit Division(s) Account
Numbers: 401 - 1501 - 561.26 -00 (Operations), 401 - 1502 - 561.26 -00 (Maintenance) and 401 -1505-
561.26 -00 (Transit Terminal) respectively.
STAFFING EFFECT:
None
SUMMARY:
The Transit Department request the City Council's authorization to amend the Contract amount
between the City of Port Arthur and G & K Services of Houston, Texas for Transit Department
uniform rental services. The BuyBoard contract was for three (3) years and estimated at
$31,024.68 based on an estimated number of personnel. Due to employee additions and
terminations, the contract has exceeded the estimated amount. There is a need to amend the
contract to increase the amount by $16,000.00 to successfully cover the remaining time on the
contract. The weekly charges will be expensed to the following Transit Division(s) Account
Numbers: 401 - 1501 - 561.26 -00 (Operations), 401 - 1502- 561.26 -00 (Maintenance) and
401 - 1505 - 561.26 -00 (Transit Terminal).
P.R. No. 16839
01/4/2012 JA
RESOLUTION NO.
A RESOLUTION AMENDING THE CONTRACT AMOUNT BETWEEN THE
CITY OF PORT ARTHUR AND G & K SERVICES OF HOUSTON, TEXAS, FOR
UNIFORMS, PLACE MATS, AND VARIOUS MAINTENANCE SERVICES;
FUNDING AVAILABLE IN ACCOUNT NOS. 401 - 1501- 561.26 -00; 401 -1502-
561.26 -00 AND 401 - 1506- 561.26 -00
WHEREAS, on July 28, 2009, per Resolution 09 -368, the City entered into a three (3)
year contract with G & K Services of Houston, Texas, for the rental of uniforms, place mats,
and various maintenance services through BuyBoard; and
WHEREAS, the estimated cost of the rental services for three (3) years was $31,024.68
($11,001.56, 1 year; $10,001.56, 2 year and $10,001.56, 3td year); and
WHEREAS, the estimate was based on an estimate of the number of personnel; and
WHEREAS, due to the addition /termination of personnel, the amount of the contract
has exceeded the estimated amount of $31,024.68; and
WHEREAS, there is a need to amend the contract to increase the amount by $16,000.00
to cover the remaining time on the contract.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT the facts and opinions in the preamble are true and correct.
THAT the City Council herein approves the amendment of the contract with G & K
Services of Houston, Texas, in the amount of $16,000.00 for the rental of uniforms, place mats,
and various maintenance services.
THAT a copy of the caption of the Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this day of January, A.D., 2012, at a Meeting of
the City Council of the City of Port Arthur, Texas, by the following
vote: AYES:
MAYOR:
•
COUNCILMEMBERS:
NOES:
Mayor
ATTEST:
City Secretary
APPROVED AS TO F RM:
/// ,t1i■r/
City Attorney
APPROVED FOR ADMINISTRATION:
City Manager
i) ROVED FOR AVAILABILITY OF FUNDS:
Director of Finance