HomeMy WebLinkAboutPR 16842: PURCHASE OF NINE POLICE VEHICLES FROM DALLAS DODGE interoffice
MEMORANDUM
1
' t
To: Mayor, City Council, and City Manager 1:()
From: Valecia R. Tizeno, City Attorney
Date: January 4, 2012
Subject: P. R. No. 16842; Council Meeting January 10, 2012
Attached is P. R. No. 16842 authorizing the purchase of
nine (9) police vehicles via the HGAC Buy Cooperative Purchasing
Program from Dallas Dodge of Dallas, Texas, in the amount of
$287,181; funding available in Account Numbers 625 - 1801 - 521.93 -00
and 115 - 1101 - 521.93 -00 (CVE Account).
VRT:gt
Attachment
s.pr16842_memo
P. R. NO. 16842
01/04/12 vrt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF NINE (9) POLICE
VEHICLES VIA THE HGAC BUY COOPERATIVE PURCHASING PROGRAM
FROM DALLAS DODGE OF DALLAS, TEXAS, IN THE AMOUNT OF
$287,181; FUNDING AVAILABLE IN ACCOUNT NUMBERS 625 -1801-
521.93 -00 AND 115 -1101- 521.93 -00 (CVE ACCOUNT)
WHEREAS, the Police Department has found it necessary to
purchase nine (9) police vehicles in order to replace existing
vehicles that are unusable due to high mileage and high maintenance
costs; and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local
Government Code, a city may participate in cooperative purchasing
programs established by the State Facilities Commission for the
purchase of goods at prices established through purchase contracts
of the Commission; and,
WHEREAS, the Police Department along with the Purchasing
Department have reviewed the costs of various vendors and
determined that it is most cost effective to purchase said vehicles
through the HGAC Buy Cooperative Purchasing Program; and
WHEREAS, the vehicles purchased through this particular vendor
are pre - packaged with all of the necessary police emergency
equipment; and
WHEREAS, six units will be used for the patrol at a unit price
of $31,357.00, one vehicle will be used for the Traffic Unit at a
s.pr16842
WHEREAS, six units will be used for the patrol at a unit price
of $31,357.00, one vehicle will be used for the Traffic Unit at a
unit price of $33,671.00, one vehicle will be used for
Administration at a unit cost of $25,511.00, and 1 truck will be
used for the Commercial Vehicle Enforcement supervisor at a unit
cost of 38,177 (a copy of the contract pricing worksheet for the
vehicles is attached to as Exhibit "A "); and
WHEREAS, funds for this purchase are available in account
numbers 625 -1801- 521.93 -00 and 115- 1101 - 521 -93 -00 (CVE Account).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. The facts and opinions in the preamble are true
and correct.
Section 2. That the Police Department is hereby authorized
to purchase nine (9) police vehicles from Dallas Dodge of Dallas,
Texas through HGAC Buy for the total amount of $287,181.
Section 3. That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED, this day of
2012 A.D., at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote: AYES:
s.pr16842
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
City Secretary
APPROVED AS TO THE AVAILABILITY OF FUNDS:
Director of Finance
fi / !_ 411 1141
Purchasing Manager
APP OV,I1 AS TO FO •. :
City Xttorn0
APPROVED FOR ADMINISTRATION:
City Manager
Chief of Police
s.pr16842
EXHIBIT "A"
....................
CONTRACT PRICING WORKSHEET Contract Date
VE03 -06 12/07/11
For MOTOR VEHICLES Only No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H -GAC @ 713 - 993 -4548. Therefore please type or print legibly.
Buying City of Port Arthur Contractor: Dallas Dodge - Chrysler -Jeep
Agency:
Contact Prepared Bert D.Stull
Person: By:
Phone: Phone: 214-319 -1289
Fax: Fax 214-319-1306
Email: Email: bstult(aigroup1auto.com
Product C26 f Description: 2011 2500 4X4 Crew Cab
Code:
Product Item:Bas :Unit Price Per C ontracto r's $CAC Contract 26900
B. Published Options : Itemizei below '.Attach additional sheet(s) if necessary include Option Cade m description if applicable.
(Note Published O.ptrons are:options<whrch were su bmitted and::priced u3 Contractor's btd
Description Cost Description Cost
Diesel 6424
All Terrain tires 153
Bucket seats 723
Trailer tow mirrors 96
Alum wheels 294
Trailer tow mirrors 287
Subtotal From Additional Sheet(s):11
11 Subtotal B: 79771
• C ! Unpubllished::Options Itemize belo / atta additional sh eet(s): i f necessary
(Note I inpubhshcd:options are items which were not submitted and priced m Contractor's: bid )
Description Cost Description Cost
Specified emergency equipment 3000
Subtotal From Additional Sheet(s):
Subtotal C: 30001
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A +B). For this transaction the percentage is: 9%
D. Total C ost B An y Ap plicable Trade -In 1 Other Atlowances: Discounts (A Bi C)
Quantity Ordered: II 1 1 X Subtotal of A + B + C: 1 37877 1 = 1 Subtotal D: 378771
lit -GAC Order Processing C harge (Amount Per;Current:Pohey): 11 Subtotal E:
F. Trade -Ina / Special Discounts /< Other Allowances / Freight / Installation / Miscellaneous Charges
Description Cost Description Cost
Delivery 300
((
Subtotal F: 3001
Delivery Dat G hase Pnce (D+E +I+?). 38177
CONTRACT PRICING WORKSHEET Contract VE03 -06 Date 12/8/2011
For Standard Equipment Purchases No.: Prepared:
Thts::F.�r:.m::must:be: :. .alraed:b. ;iC04 6..r.and: wen :: i 4,04 - AC: arinusrnstratve:::ee:s i : ie:::: bz vn::in S .. _<::
. .... ...::... ..:::..: . .....::. .
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Buying C of Port Arthur Contractor. Dallas Dodge
Agency:
Contact Prepared Bert Stull
Person: By:
Phone: Phone: 214 319 - 1289
Far Fam 214- 319 -1306
Email: Email: bstull @kag -l.net
Product CO3 ( Description:. 2010 Police Charger
Code:
186651
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Description Cost Description Cost
Power seat N/C
• ubber flooring 89
Full size spare 163
• ear window and lock swiches inop 43
xtra keys 65
leet key alike 43
M river side spotlight 178
Side airbags N/C
5.7L V8 986
Subtotal From Additional Sheet(s):11
1 1 Subtotal B: 15671
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Description Cost Description Cost
I
Subtotal From Additional Sheet(s): 1
• 1 Subtotal C: 01
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A +B). For this transaction the percentage is: 0%
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Description Cost Description Cost
Upgrade to 2011 LDDE48 Police Charger 2100 Delivery 3001
Specified emergency equipment 8905 11 Subtotal D: 113051
: ..:;....::i::i::.:.;::::i::i::x : .;: ':i:::i':i: �:;z;::.,:':i:;...;•z::z:: �: >:::; ;::..::::::: >ii':> :: i:: i:: i:: i:: i>:: iiii.: i :.::::::::::.::::::::::::::::�,
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Quantity Ordered: IM X Subtotal of A + B + C + D: jr = Subtotal E: 189222
Subtotal F: 6001
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Description
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Descri Cost
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Subtotal G: �
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189822
- 41340 CONTRACT PRICING WORKSHEET Contract VE03 -06 Date 12/8/201
For Standard Equipment Purchases No.: Prepared:
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.........................:..........................................................................::.... ::::::::::::::::::::::::::.:.::
Buying C of Port Arthur Contractor. Dallas Dodge
Agency
Contact Prepared Bert Stull
Person: By:
Phone: Phone: 214 - 319 -1289
Fax Fax: 214- 319 -1306
Email: Email: bstull @kag -1.net
I Product CO3 ( Description: 2010 Police Charger
Code:
6
:Preda�t:: Il'emi:B:�e :t�'in�?i>� :�xi?�::�.'c�........................... .. ....... ............ ......................................................................:.... 18 6
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...........::........... ::::::::. :::
Description Cost Description Cost
Vinyl flooring 89
Extra keys 65
Rear door and windows inop 43
Cloth front vinyl rear 127
Fulls size spare 163
Pearl paint, maroon 100
Power seat N/C
Side airbags N/C
5.7L 986
Subtotal From Additional Sheet(s): 11 1
1 1 Subtotal B: 15731
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Description Cost Description Cost
Subtotal From Additional Sheet(s): 11 1
(1 Subtotal C: 01
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
For this transaction the percentage is: 0%
Price plus Published Options (A +B).
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Description Cost Description Cost
2011 Upcharge to LDDE48 Police Charger 2100 elivery 3001
Specified emergency equipment 2873 11 Subtotal D: 52731
D =" :.:` : : > ::: :: si:::::>:: : : ::::: :: :f: : :: ::: : : : : .: :.
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Quantity Ordered: ............. 1 ...........:
.................... X ::: :: SubtotalofA . + . B . : + . C . . D• 11 255
. . . . . :; . .
. ;:.:. .
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. . . . . . . .; 1 .
; 1 ;:. ;::_:.;:; 1 Subtotal E• 255111
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Description Cost
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- _ _ ..... - • ... . Subtotal G: :::> >' ''? U •
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255 11
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CONTRACT PRICING WORKSHEET Contract VE03 -06 Date 12/8/2011
For Standard Equipment Purchases No.: Prepared:
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B C ity of Port Arthur contractor Dallas Dodge
Agency:
Contact Prepared Bert Stull
Person: By:
Phone: Phone: 214 - 319 -1289
Fax Far 214- 319 -1306
Email: Email: bstull @kag -l.net
FfOd °`t CO3 ( Description: 2010 Police Charger
Code:
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Description Cost Description Cost
inyl flooring 89
Extra keys 65
• ear door and windows inop 43
Cloth front vinyl rear 127
1 ulls size spare 163
Black Exterior N/C
Power seat N/C
Side airbags N/C
5.7L 986
I riverside spotlight 178
Subtotal From Additional Sheet(s): 1 1
r
11 Subtotal B: 16511
c : Ui utLBshed*�mai�.:: It+ �miz�: Uelii�v; r�it�a�h :..:...:.........................:...:............$ sa> �.::::::::::::::::: ::.::::.::.:...- ,:..::::::.::. :::::::::::::::::::::::::::::::::::.::.- ::::,:.::.::.:::::: :::.::::
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Description Cost Description Cost
Subtotal From Additional Sheet(s): I 1
11 Subtotal C: 01
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A +B). For this transaction the percentage is: 0%
:, Deyt....... _ ....:>::>:'.::_ g:::»`:::::::: ::: >:: ::'. >:: >:'.`:.!:j4i::::'> < _» >: >:: : »::
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Description Cost Description Cost
2011 Upcharge to LDDE48 Police Charger 2100 elivery 3001
Specified emergency equipment 10955 11 Subtotal D: 133551
Cost.Befere >An.:: cable: Trsde4n: l: Qh*Aiiifiiiiris: lSconn..:: �� :.:::::::::::::::. i::::::::::::::.:::.:::::.::::::::::::::::::::.::::::: ::. ::.::::.:: :: :3WM
Quantity Ordered: 1 1 1 X Subtotal of A + B + C + D: 1 33671 1 = 1 Subtotal E: 336711
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.. . - -.:_. - - z 1 Subtotal Gs 01
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