HomeMy WebLinkAboutPR 16872: PURCHASE OF FIRE DEPT. ADMINISTRATIVE VEHICLE PORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
TO: John Comeaux, Acting City Manager
FROM: Larry Richard, Fire Chief
DATE: January 31, 2012
SUBJECT: Proposed Resolution No. 16872
RECOMMENDATION
The Fire Department recommends that the City Council approve Proposed Resolution
16872 authorizing the Fire Chief to purchase a 2012 Dodge Charger from Dallas Dodge
of Dallas, Texas with HGAC Buy pricing in the amount of $27,943 for the Fire
Department.
BACKGROUND
This vehicle will replace Fire Department vehicle #1480, a 2003 Ford Crown Victoria.
This vehicle was involved in an accident on January 7, 2012 and has been determined to
be a total loss.
BUDGETARY /FISCAL EFFECT
Funds are available in account # 625- 1801 - 522.93 -00 for this purchase
STAFFING /EMPLOYEE EFFECT
None.
SUMMARY
The Fire Department recommends that the City Council approve Proposed Resolution
16872 authorizing the Fire Chief to purchase a 2012 Dodge Charger from Dallas Dodge
of Dallas, Texas with HGAC Buy pricing in the amount of $27,943 for the Fire
Department.
"Remember, we are here to serve the citizens of Port Arthur"
P.R. No. 16872
1/31/20121dr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE FIRE
DEPARTMENT ADMINISTRATIVE VEHICLE VIA THE HGAC
BUY COOPERATIVE PURCHASING PROGRAM FROM DALLAS
DODGE OF DALLAS, TEXAS IN THE AMOUNT OF $27,943
FUNDING AVAILABLE IN ACCOUNT NUMBER 625 - 1801-
522.93 -00
WHEREAS, the Fire Department has found it necessary to
purchase one (1)fire vehicle in order to replace an
existing vehicle that was involved in a wreck on January 7,
2012 and determined to be a total loss; and
WHEREAS, pursuant to Chapter 271 Subchapter D of the
Local Government Code a city may participate in cooperative
purchasing programs established by the State Facilities
g p g y e tate acilities
Commission for the purchase of goods at prices established
through purchase contracts of the Commission; and
WHEREAS, the Fire Department along with the Purchasing
Department have reviewed the costs of various vendors and
determined that it is most cost effective to purchase said
vehicles through the HGAC Buy Cooperative Purchasing
Program; and
WHEREAS, the vehicles purchased through this
particular vendor are pre - packaged with all of the
necessary fire emergency equipment; and
WHEREAS, a copy of the contract pricing worksheet for
the vehicle is attached as Exhibit A; and
WHEREAS, funds for this purchase are available in
account number 625 -1801- 522.93 -00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. The facts and opinions in the preamble are
true and correct.
PA. No. 16872
1/31/2012 ldr
Section 2. The Fire Department is hereby authorized
and directed to purchase one (1) fire vehicle from Dallas
Dodge of Dallas, Texas through HGAC Buy in the amount of
$27,943.
Section 3. That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of ,
A.D., 2012, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES:
MAYOR: ;
COUNCILMEMBERS: ;
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
A " ' VED j T* -0 .
/ / 4 i4iP
al Tizeno,Ci y p .ey
APPROVED FOR ADMINISTRATION:
John Comeaux, Acting City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, Director of Finance
Shawna Tubbs, CPPO, CPPB,
Purchasing Manager
P.R. No. 16872
1/31/2012 Idr
EXHIBIT A
0GA BUIr CONTRACT PRICING WORKSHEET Contract VEI1 - 11a Date 01/30/12
For MOTOR VEHICLES Only No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H -GAC @ 713 - 993 -4548. Therefore please type or print legibly.
Buying City of Port Arthur Contractor: Dallas Dodge - Chrysler -Jeep
Agency:
Contac
Persona L Richard Prepared Bert D.Stull
Y
Phone: Phone: 214 -319 -1289
Fax: Fax: 214 -319 -1306
Email: it ichard /iportar•that.com Email: hstu /I(groupI auto .coin
Product Code: C04 11 Description: 2012 Police Charger
IA. Product Item Base Unit Price Per Contractor's H -GAC Contract: 209501
B. Published Options - Itemize below - Attach additional sheet(s) if necessary Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
Driver side spotlight 200
Street appearance group 495
5.7L V8 2230
Vinyl flooring 100
Subtotal From Additional Sheet(s): (I 1
(I Subtotal B: 30251
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
Redline 3 pearl paint 495
Matching lighting package per Pursuit Safety 2873 Subtotal From Additional Sheet(s): I
II Subtotal C: 33681
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is 14
Price plus Published Options (A +B).
D Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A +B+C)
Quantity Ordered I 1 I X Subtotal of A + B + C: 1I 27343 1 = I Subtotal D: 273431
:
IE. H -GAC Order Processing Charge (Amount Per Current Policy) II Subtotal E: 6001
F. Trade -Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
Description Cost Description Cost
h a
Subtotal F: 0
Delivery Date: 60 -90 Days I G. Total Purchase Price (D +E +F): 11 279431