HomeMy WebLinkAboutPR 16875: SECOND YEAR RENEWAL OF CONTRACT FOR PURCHASE OF REPAIR CLAMPS - UTILITY OPERATIONS r -
MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux, P.E., Acting City Manager
FROM: Kelly Eldridge, Director of Utility Operations
DATE: February 1, 2012
RE: Proposed Resolution No. 16875
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 16875 authorizing
the second year renewal of a contract for the purchase of Repair Clamps with MDN
Enterprises, of New Caney, Texas in the total estimated annual amount of $64,671.02.
BACKGROUND
Repair clamps are used to make repairs on leaking pressure pipes. Most of these leaks
are water mains, but we do have an occasional sewer force main leak. While these
clamps are designed and constructed of stainless steel, they are meant as a temporary
fix until the line can be replaced. Many leaks we find are old repair clamps that are just
past their design life. This bid packets was advertised and six (6) bids were received on
December 15, 2010.
MDN Enterprises, of New Caney, Texas was awarded the contract since they provided
lowest and best bid meeting the specifications. They have agreed to extend their current
pricing another year, as allowed by our bid specifications.
BUDGET /FISCAL EFFECT
This is an extension of last year's bid prices.
STAFFING /EMPLOYEE EFFECT
Existing staff will administer this contract and monitor the vendor's performance.
SUMMARY
The Utility Operations Department recommends that the City Council authorize the
second year renewal of the contract for Repair Clamps to MDN Enterprises, of New
Caney, Texas, at the same unit prices as last year, with an estimated total of
$64,671.02.
P. R. No. 16875
02/01/12
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR
RENEWAL OF A CONTRACT FOR THE PURCHASE OF
REPAIR CLAMPS, FOR THE UTILITY OPERATIONS
DEPARTMENT WITH MDN ENTERPRISES OF NEW
CANEY, TEXAS, IN THE TOTAL ESTIMATED AMOUNT OF
$64,671.02; FUNDS AVAILABLE IN ACCOUNT NO. 410 -1253-
532.35 -00 & 410 - 1255 - 532.33 -00.
WHEREAS, per Resolution No. 11 -045, the City Council awarded a one (1) year
contract to MDN Enterprises of New Caney, TX for repair clamps to maintain the Water
Distribution and Wastewater Conveyance pressure system, with the option to renew the contract
for up to two (2) additional one (1) year periods; and
WHEREAS, the Utility Operations and the Purchasing division recommend the 2 year
renewal of the contract; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the renewal of the contract between the CITY
OF PORT ARTHUR and MDN Enterprises, of New Caney, Texas, in the estimated annual total
contract amount of SIXTY FOUR THOUSAND SIX HUNDRED SEVENTY -ONE AND
02/100 DOLLARS ($64,671.02.)
THAT, an authorized representative of MDN Enterprises shall sign this resolution
agreeing to the terms.
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R. No. 16875
02/01/12
Page2of3
READ, ADOPTED AND APPROVED THIS day of
2012 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
Mayor:
Councilmembers:
•
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
# ///
Sherri Bellard alecia Ti eno ' /
City Secretary City Attorn ey
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
k tek.fird
John A. Comeaux, P.E., Deborah Echols
Acting City Manager Director of Finance
i 4AP-1 , -6% ( 4 1 1,-)
S :iawna Tubbs, CPPO, CPPB
Purchasing Manager
1
P. R. No. 16875
02/01/12
Page 3 of 3
Ross Blackketter, P.E.
Director of Public Works
Kelly Eldridge
Director of Utilities
AGREED TO:
MDN Enterprises