HomeMy WebLinkAboutPR 16992: PAYMENT FOR PRODUCTION, PRINTING AND MAILING OF ANNUAL WATER QUALITY REPORTS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John Comeaux, P.E., Acting City Manager
FROM: Kelly Eldridge, Director of Utility Operations //‘&
DATE: April 9, 2012
RE: Proposed Resolution No. 16992
COMMENTS
RECOMMENDATION
We recommend the City Council authorize payment for the production, printing and
mailing of the annual Water Quality Reports (CCR) to Gemini Group, of Natick, MA, in
the total amount of $7,235.
BACKGROUND
The Texas Commission on Environmental Quality (TCEQ), under 30 Texas
Administrative Code 290.271- 290.275, requires that all community water systems
deliver a Consumer Confidence report (CCR) to the their customers annually. Last year
was our second year using this type service, and the results were better than expected,
as they also provided the report in a web -based format for posting on the City web site.
We propose to use the same service for this year, completely outsourcing the service,
producing a more professional and better quality report. This is a specialized field, and
none of our HUB or local vendors can provide this service, as these were the only
vendors found using a "Google" search. Two quotes were received for this service:
Vendor Total Bid
Gemini Group $7,235.
Natick, MA
EZ Water Quality Reports $7,260.
Cape Girardeau, MO
BUDGET /FISCAL EFFECT
This year's total of $7,235 is $110 (1.5 %) more than our 2011 cost from the same
vendor. Funds for this service are budgeted in account #410- 1251 - 532.21 -00.
STAFFING /EMPLOYEE EFFECT
Allows staff to continue to perform normal work duties.
SUMMARY
We recommend the City Council authorize payment for the production, printing and
mailing of the annual Water Quality Reports (CCR) to Gemini Group, of Natick, MA, in
the total amount of $7,235.
•
P. R. No. 16992
04/09/12
RESOLUTION NO.
A RESOLUTION AUTHORIZING PAYMENT FOR THE
PRODUCTION, PRINTING AND MAILING OF THE ANNUAL
WATER REPORTS (CONSUMER CONFIDENCE REPORT)
FOR THE UTILITY OPERATIONS DEPARTMENT TO
GEMINI GROUP, IN THE TOTAL AMOUNT OF SEVEN
THOUSAND TWO HUNDRED THIRTY FIVE -AND NO /100
DOLLARS ($7,235). FUNDS ARE AVAILABLE IN ACCOUNT
NO. 410-1251-532.21-00.
•
WHEREAS, Texas Commission on Environmental Quality (TCEQ), under 30 Texas
Administrative Code 290.271- 290.275, requires that all community water systems deliver a
Consumer Confidence report (CCR) to the their customers annually; and,
WHEREAS, over the past several years, we have found that using a firm specializing in
such reporting is less expensive, less time consuming, and provides a better quality report; and,
WHEREAS, City staff received quotes from the only two vendors, with the quote from
Gemini Group being the lowest and best bid; NOW THEREFORE,
p g ,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes payment for production, printing and mailing
of the annual Water Quality Reports (CCR) to Gemini Group, of Natick, MA in the total amount
of SEVEN THOUSAND TWO HUNDRED THIRTY FIVE AND NO /100 DOLLARS
($7,235.); and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2012 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
P. R. No. 16992
04/09/12
Page 2 of 3
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Al 0/11/01
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
d itoto 4/1
John Comeaux, P.E., Deborah Echols
Acting City Manager Director of Finance
Account No. 410 -1251- 532.21 -00
Ross Blac etter, . .
Director of Public Works
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Kelly El ridge Shawna Tubbs
Director of Utilities Purchasing Manager