HomeMy WebLinkAboutPR 17039: PURCHASE OF UNIFORMS FOR FIRE DEPARTMENT PORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
TO: John A. Comeaux, P.E., Acting City Manager
FROM: John Avery, Deputy Fire Chief
DATE: May 3, 2012
SUBJECT: Proposed Resolution No. 17039
RECOMMENDATION
The Fire Department recommends that the City Council approve Proposed Resolution
17039 authorizing the Fire Department to purchase uniforms from GT Distributors, Inc.
through a Buyboard purchasing cooperative contract.
BACKGROUND
The Fire Depaitnient has 105 uniformed employees for whom it purchases uniforms and
winter jackets in accordance with the labor agreement.
BUDGETARY /FISCAL EFFECT
Funding for this purchase will come from Account No. 001- 1121 -522 -26.00
STAFFING /EMPLOYEE EFFECT
None.
SUMMARY
The Fire Department recommends that the City Council approve Proposed Resolution
17039.
"Remember, we are here to serve the citizens of Port Arthur"
P.R. 17039
May 3, 2012 jda
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
UNIFORMS FOR THE FIRE DEPARTMENT FROM GT
DISTRIBUTORS, INC. THROUGH BUYBOARD IN AN
AMOUNT NOT TO EXCEED $30,890; FUNDING
AVAILABLE IN ACCOUNT NO. 001 -1121- 522.26 -00.
WHEREAS, the Port Arthur Fire Department wishes to
purchase uniforms; and
WHEREAS, GT Distributors, Inc. is an approved vendor
through a Buyboard contract; and
WHEREAS, pursuant to Chapter 271 of the Local
Government Code, a city may participate in a cooperative
purchasing program such as Buyboard; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the
preamble are true and correct.
Section 2. That the City Council herein authorizes
the purchase of Fire Department uniforms as described in
Exhibit "A" in an amount not to exceed $30,890.
Section 3. That an authorized agent of GT
Distributors, Inc. will sign this resolution agreeing to
the terms hereof.
Section 4. That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of
, 2012, at a Regular Meeting of the City
Council of the City of Port Arthur, Texas, by the following
vote: AYES:
P.R. 17039
May 3, 2012 jda
Mayor:
COUNCILMEMBERS:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPRO :D AS TO FORM:
\a D
Val Ti e ., City Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E., Shawna Tubbs, CPPO, CPPB,
Acting City Manager Purchasing Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
4 414 4 - (.1q142-4
Deborah Echols, Director of Finance
AGREED TO:
GT Distributors, Inc.
By:
Print Name:
Title:
EXHIBIT "A"
Pricing and Estimated Quantities of Fire Department Uniform Items
Item Estimated Quantity Unit Price Extension
Trousers -Navy 30 $ 32.27 $ 968.10
EMS Trousers -Navy 315 41.40 13,041.00
SS Shirt-Navy 315 33.50 10,552.50
LS Shirt-Navy 15 37.25 558.75
SS Shirt-White 30 33.50 1,005.00
LS Shirt-White 9 37.25 335.25
GOW Force 10 Jacket 50 88.57 4,428.50
$ 30,889.10
Quote QTE0001216
Date 4/24/2012
Page: 1
LGT Distributors - Austin
P.O. Box 16080
'�i�Q�t Austin TX 78761
Q (512) 451 -8298
Bill To: Ship To:
Port Arthur Fire Dept Port Arthur Fire Dept
Attn: Fire Dept. 300 Waco Ave.
PO Box 1089 Port Arthur TX 77640
Port Arthur TX 77641
Purchase Order No Custdmer'ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No.
FD BYUBD 2012 001589 AP U NET 15 0/0 /0000 849,275
Quantity Item Number Description UOM Unit Price Ext. Price
1 ELB- E314 -32 Elbeco- Trouser -100% Poly -Mens- Navy -W32 PR $32.27 $32.27
•
Female #ELB- E9314LC -size
1 ELB- E7550 -32 Elbeco -EMS Trouser- 65 -35 -PC -Mens- Navy -W3 PR $41.40 $41.40
Female #ELB -E7551 LC -size
1 ELB- G964N -L Elbeco -S /S Tek 2 Shirt- Navy -Large EA $33.50 $33.50
1 ELB -G974N -16X35 Elbeco -US Tek2 Shirt-Navy 16X35 EA $37.25 $37.25
1 ELB- 2310 -L Elbeco -T2 SS Shirts White sz Large Each $33.50 $33.50
1 ELB- 2300 - 16.5X35 Elbeco -T2 LS Shirts White sz 16.5X35 Each $37.25 $37.25
1 GT- ALTERATION Alterations done by GT Seamstress - Explain EA $0.00 $0.00
Add dept Left, DOH Right
Included in cost of shirts
1 GOW- 71N1 -L GOW FORCE 10 JACKET W/ QUILTED LINER EA $88.57 $88.57
Dept Left only
3XL $115.14
4XL $122.60
1 NOTES Notes: EA $0.00 $0.00
Oversizes: Shirts Mns 18 -20 (38" sleeves)
or 2XL -3XL +20%
Pants Mns 44 -50 (Lds20 -24) +10%
52 -24 (Lds 26 -28) +20%
1 NOTES Notes: EA $0.00 $0.00
This quotation reflects Buyboard pricing.
Your purchase order must be faxed
directly to BuyBoard to receive pricing.
Fax:1- 800 - 211 -5454
All returns must be authorized by GT Distributors. Interest charges on past Subtotal $303.74
due invoices at the maximum rate allowed by law. Misc $0.00
Your salesman is Jamy. Thank you for your Tax $0.00
business. Freight $0.00
jfountain @portarthur.com / yolanda @portarthur.net Total $303.74