HomeMy WebLinkAboutPR 17040: CHANGE ORDER 1 TO CONTRACT WITH DIKITA ENGINEERING City of Port Arthur
Memorandum
To: John Comeaux, PE, Acting City Manager
From: Dr. Albert T. Thigpen, IPMA -CP, CAS, CCP, Director of Human Resources, Civil C71
, 1
Service, Parks and Recreation . �:�
Date: May 11, 2012
Re: Adoption of Proposed Resolution No. 17040 Authorizing the City Manager to Execute
Change Order 01 to the Contract Between the City of Port Arthur and Dikita Engineering,
Inc. for the Design and Construction Management of a Texas Parks and Widlife Grant
Project at SSgt. Lucian Adams Park, Increasing the Time of the Contract by 487
Calendar Days until June 29, 2012, for no Additional Cost
COMMENT
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 17040 which authorizes
the City Manager to execute Change Order No. 1 to the contract between the City of Port Arthur
and Dikita Engineering, Inc for the design and construction management of a Texas Parks and
Wildlife Grant project at SSgt. Lucian Adams Park, increasing the time of the contract by 487
calendar days for no additional cost.
BACKGROUND:
The City of Port Arthur received an Outdoor Grant from the Texas Department of Parks and
Wildlife to make improvements to SSgt. Lucian Adams Park to provide greater utility and
expanded use to citizens and visitors. These improvements include the addition of a concession
stand with bathrooms as well as additional softball fields.
At the original bidding of the project, the bids came in significantly higher than the project budget
necessitating re- drafting of the bid specifications and re- bidding of the project. Once the project
was awarded there were additional delays due to weather (rain). The time extension of 487
calendar days to June 29, 2012 will provide adequate time for the successful completion of the
project.
BUDGETARY /FISCAL IMPACT:
Approval of Proposed Resolution No. 17040 would have no impact on budgetary/fiscal effect.
STAFFING /EMPLOYEE EFFECT:
None anticipated
SUMMARY:
I recommend that the City Council approve Proposed Resolution No. 17040 which authorizes
the City Manager to execute Change Order No. 1 to the contract between the City of Port Arthur
and Dikita Engineering, Inc for the design and construction management of a Texas Parks and
Wildlife Grant project at SSgt. Lucian Adams Park, increasing the time of the contract by 487
calendar days for no additional cost.
P. R. No. 17040
05/03/12 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN
CITY OF PORT ARTHUR AND DIKITA ENGINEERING,
INC. FOR THE DESIGN AND CONSTRUCTION
MANAGEMENT OF A TEXAS PARKS AND WILDLIFE GRANT
PROJECT AT SSGT LUCIAN ADAMS PARK, INCREASING
THE TIME OF THIS CONTRACT BY 487 CALENDAR DAYS
UNTIL JUNE 29, 2012, FOR NO ADDITIONAL COST.
WHEREAS, the City of Port Arthur was a recipient of an Outdoor
Grant in the amount of $400,000 from the Texas Parks and Wildlife
Department; and,
WHEREAS, the City Council of the City of Port Arthur pursuant
to Resolution No. 10 -189 authorized a contract with Dikita
Engineering, Inc. for professional engineering and construction
management services; and,
WHEREAS, this project has been delayed due to unforeseen
weather conditions; and,
WHEREAS, it is recommended to approve Change Order No. 1,
attached hereto as Exhibit "A ", for a 487 calendar day extension
until June 29, 2012; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct.
Section 2. That the City Council of the City of Port
Arthur hereby authorizes the City Manager to execute Change Order
No. 1 to the contract between the City of Port Arthur and Dikita
P. R. No. 17040
05/03/12 ca
Engineering, Inc. for the engineering design and construction
management of park improvements, which does not change the contract
amount and increases the contract time by 487 calendar days until
June 29, 2012.
Section 3. That a copy of the caption of this Resolution
be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of ,
A.D., 2012, at a Regular Meeting of the City Council of the City
of Port Arthur, by the following vote:
AYES: Mayor
Councilmembers
NOES:
MAYOR DELORIS "BOBBIE" PRINCE
ATTEST:
SHERRI BELLARD, CITY SECRETARY
P. R. No. 17040
05/03/12 ca
APPROVED AS TO ORM:
Vat #
VALECIA TIZENO, CIA ATTO Y
APPROVED FOR ADMINISTRATION:
JOHN A. COMEAUX, P.E., ACTING CITY MANAGER
MET
f
DR. ALBE• T. 'HIGPEN, DIRECTOR OF PARKS AND RECREATION
Exhibit "A"
r•/' \
PlAITA
Dikita Enterprises,
Inc.
Divisions: May 11, 2012
Dikita
Engineering Dr. Albert Thigpen, IPMA -CP, CAS, CCP
Dikita Director of Parks and Recreation
Management City Hall
Services
444 Fourth Street
Port Arthur, Texas 77640
www.dikita.com
RE: Change Order #01 Adams Park Improvements- Additional
Contract Time -487 Days
Dear Dr. Thigpen,
The City of Port Arthur contracted with Dikita Engineering to provide
engineering and design services effective July 13, 2010 with an
anticipated end date of February 28, 2011. However, initial project
bids came in substantially over project budget necessitating re-
working of bid construction documents and re- bidding of project. Once
construction started weather (rain) further delayed project. The
project is anticipated to be completed on or before June 29, 2012.
Total contract extension time recommended is 487 calendar days.
Sincerely,
D a/ie
David F. Tayyari, P.E., PMP, CFM, LEED GA
Sr. Project Manager
Dikita Enterprises, Inc.
Cc: Chandra Alpough, Ronnie Smith,
1420 W. Mockingbird Lane • Suite 600 Dallas,Texas 75247 • Ph:(214) 634.8844 Fax: (214) 638 -7406