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Home My WebLink AboutPR 17042: CHANGE ORDER NO. 4 TO CONTRACT WITH T. JOHNSON INDUSTRIES MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: John Comeaux, P.E., Acting City Manager FROM: Kelly Eldridge, Director of Utility Operations /464 DATE: May 4, 2012 SUBJECT: Proposed Resolution No. 17042 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 17042 authorizing the execution of Change Order No. 4 to the contract between the City and T. Johnson Industries; Inc., of Lumberton, Texas, increasing the contract amount $1,332.79 and the contract time by 47 calendar days, for the Primary and Secondary Generators for the Main Wastewater Treatment Plant and Primary Generator for the Main Outfall Lift Station project. BACKGROUND This project is for the provision of emergency generators at the above facilities. The TDRA has provided grant funds for this work. This change order will replace some door hardware with stainless steel equipment at the Main WWTP, as it is exposed to an extremely harsh environment. It also provides for additional cost of changes to the Davis Bacon Wage Scale. The new date of completion will be May 31, 2012. BUDGET/FISCAL EFFECT The Change Order increases the contract amount by $1,332.79, Project No. ORPRIM, ORMSEC, & ORMAIN. For Finance: $681.40 ORPRIM only. $651.39 ORPRIM, ORMSEC, ORMAIN split equally. STAFF/EMPLOYEE EFFECT None. SUMMARY I recommend that the City Council approve Proposed Resolution No. 17042. P.R. No. 17042 05/04/12 RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 4 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND T. JOHNSON INDUSTRIES, INC. INCREASING THE CONTRACT AMOUNT BY $1,332.79 AND INCREASING CONTRACT TIME BY 47 CALENDAR DAYS FOR THE PRIMARY AND SECONDARY GENERATORS FOR THE MAIN WASTEWATER TREATMENT PLANT AND PRIMARY GENERATOR FOR THE MAIN OUTFALL LIFT STATION PROJECT, ACCOUNT NO. 141- 1201 - 532.59 -00, PROJECT NO. ORPRIM, ORMSEC, & ORMAIN. WHEREAS, the City is currently under an Agreed Order with the TCEQ to rehabilitate its sanitary sewer system; and, WHEREAS, the City is in need of upgrading key lift stations and WWTP'S to provide electrical power during emergency conditions in order to continue to provide service and to meet TCEQ Design Criteria; and, WHEREAS, the City applied for, and received, a grant from the Texas Department of Rural Affairs for such emergency generators; and, WHEREAS, on June 28, 2011, by Resolution No. 11 -239, the City Council awarded the Primary and Secondary Generators for the Main Wastewater Treatment Plant and Primary Generator for the Main Outfall Lift Station project to T. Johnson Industries, Inc. in the amount of $1,192,605.70; and, WHEREAS, during the course of the project, the City has requested additional work items that will facilitate the operation and maintenance of the Main WWTP generator supplied under this project; and, WHEREAS, the Davis Bacon Wage Rate for this project has been changed and such change must be done by contract change order; and, P.R. No. 17042 05/04/12 Page 2 of 3 WHEREAS, Arceneaux & Gates Consulting Engineers, Inc. recommends Change Order No. 4 to provide for these changes, increasing the contract amount by $1,332.79 and extending the contract time 47 calendar days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council of the City of Port Arthur hereby authorizes the City Manager to execute Change Order No. 4 (attached as Exhibit "A ") to the contract between the City of Port Arthur and T. Johnson Industries, Inc. for the Primary and Secondary Generators for the Main Wastewater Treatment Plant and Primary Generator for the Main Outfall Lift Station project, which increases the contract amount by $1,332.79 to a new total of ONE MILLION TWO HUNDRED SIXTY THOUSAND TWO HUNDRED EIGHTY -EIGHT AND 49/100 DOLLARS ($1,260,288.49), and increases the contract time by 47 calendar days, making the new Completion Date May 31, 2012; and, THAT, the City Secretary shall provide a certified copy of this Resolution along with Change Order No. 4 to Arceneaux & Gates Consulting Engineers for forwarding to the TDRA for processing and approval; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2012 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor P.R. No. 17042 05/04/12 Page 3 of 3 Councilmembers: NOES: • Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: \ I ' dl/__- I Sherri Bellard Valecia Tizeno , City Secretary City Attorney APPROVED FOR ADMINISTRATION: John Comeaux, P.E. Acting City Manager �.y APPROVED AS TO AVAILABILITY Ross Blac etter, P.E. OF FUNDS: Director of Public Works Kelly dridge v Deborah Echo s Director of Utility Operations Director of Finance Account No.: 141- 1201 - 532.59 -00 Project No.: ORPRIM NNW EXHIBIT A (Change Order No. 4) ARCENEAUX GATES CONSULTING ENGINEERS, INC. CHANGE ORDER No. 4 DATE: April 23, 2012 JOB NO. CPA -570 AGREEMENT DATE: July 5, 2011 NAME OF PROJECT: PRIMARY & SECONDARY GENERATORS for MAIN WWTP and PRIMARY GENERATOR for MAIN OUTFAL LIFT STATION OWNER: CITY of PORT ARTHUR CONTRACTOR: T. JOHNSON INDUSTRIES, INC. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Install Stainless Hinges and Threshold and Door Sweep at the Main Outfall Lift Station [+1 $ 681.40 b. Additional Labor Charge for change in Davis Bacon Wage Rate. [ +1 $ 651.39 TOTAL $ 1,332.79 CHANGE ORDER NO. 4 April 23, 2012 ARCENEAUX Job No. CPA -570, Contract No. 1 GATES CONSULTING ENGINEERS, INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $1,192,605.70 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,258,955.70 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $1,332.79 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,260,288.49 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 150 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 269 Calendar Days CURRENT DATE OF COMPLETION: April 14, 2012 CONTRACT TIME due to this CHANGE ORDER will be increased by 47 Days The New DATE OF COMPLETION: May 31, 2012 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: qta ARC & GATES [CONTRACTOR, OFFICER OR OWNER] CON - TING ENGINEERS, INC. T. JOHNSON INDRUSTRIES, INC. ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 1 1 1 7c 4.. CHAPTER 9 EXAS•~ CONTRACT AMENDMENTS Form 9 -4 Construction Contract Change Order Approval Request Owner (Contractor Locality): Contract For (project description): Date: April 23, 2012 City of Port Arthur Primary & Secondary Generators for Main WWTP and Primary Generator for Main Outfall Project No. P08002 Lift Station Phone #: 409 - 983 -8100 Contractor: Engineer: DR Contract No. T. Johnson Industries, Inc. Arceneaux & Gates Consulting DRS010148 P.O. Box 8009 Engineers, Inc. Lumberton, TX 77657 3501 Turtle Creek Dr. Suite 102 Port Arthur, TX 77642 Agreement Date: July 5, 2011 Phone #:409- 724 -7888 Change Order No. 4 Phone #:409- 246 -2440 Engineer's Project No. CPA - 570 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes - Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Install One set of Stainless Hinges, One Stainless $ 681.40 Threshold and Door Sweep at the Main Outfall L.S. Davis Bacon Wage Adjustment $ 651.39 Change in Contract Price Change in Contract Time $ 1,332.79 47 calendar days I ! , ' "c P CHAPTER 9 \,. ' EXA CONTRACT AMENDMENTS Original Contract Price: $ 1,192,605.70 Original Contract Time: 150 days Previous Change Order(s) Net Change From Previous 1 No.1 to No. 3 $ 66350.00 Change Orders 269 days Contract Price Prior to Contract Time Prior to this Change Order $ 1,258,955.70 this Change Order 269 days Net Increase /Dccroacc of Net Increase /Decrease of this Change Order $ 1,332.79 this Change Order 47 days Contract Price With all Contract Time With all Approved Change Orders $ 1,260,288.49 Approved Change Orders 316 days Cumulative % Change in Contract Price: 6% DR Division reimbursement of costs approved by this change order is subject to approval by TDRA. RECOMMENDED: APPROVED: ACCEPTED: By: By: By: ENGIN (Authorized Signature) OWNER (Authorized Signature) CONTRACTOR (Authorized Signature) —/ Date: -23 Z D Date: � ate Grantee: Port Arthur DRS Contract No.: DRS010148 JUSTIFICATION FOR CHANGE Change Order No. 4 1. Will this Change Order increase or decrease I the number of beneficiaries? ❑ Increase ❑ Decrease El No Change Pty CHAPTER 9 o TEt6. CONTRACT AMENDMENTS If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: ❑ Increase ❑ Decrease El No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease El No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? El Yes ❑ No If "No ", explain: One set of Stainless Hinges, one set of Stainless Threshold & Door Sweep was not in Original Bid. 5. Will this change be completed within the contract period? ❑ Yes 0 No If "No ", expected completion date: May 31, 2012 (completion date) 6. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes El No If "Yes ", is an Environmental Re- assessment required? ❑ Yes El No 1 1 '/ CHAPTER 9 CONTRACT AMENDMENTS 7. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? I 1 Yes ❑ No 8. Is the TCEQ permit approval still valid? (sewer projects only) 2 Yes ❑ No 9. Are the handicapped access requirements /approval still valid (if applicable)? 2 Yes ❑ No 10. Are other Disaster Recovery contractual special condition clearance still valid? Q Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be approved. * Generally, items not included or identifying unit costs in the original bid documents cannot be approved as change order items.