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Home My WebLink AboutPR 17050: AMENDMENT TO CONTRACT WITH DEPT OF STATE HELATH SERVICES RLSS-LOCAL PUBLIC HEALTH SYSTEM Memorandum City of Port Arthur, Texas Health Department TO: John A. Comeaux, P.E., Acting City Manager FROM: Yoshi D. Alexander, MBA -HCM, Health Director DATE: May 8, 2012 SUBJECT: Proposed Resolution No. 17050 Contract Amendment between the City of Port Arthur and the Department of State Health Services RLSS -Local Public Health System RECOMMENDATION It is recommended that the City Council approve P.R. No. 17050 which is an amendment to the FY 2012 contract between the City of Port Arthur and the Department of State Health Services, RLSS -Local Public Health System to increase the budget amount by $39,294.09, increasing the total grant award from $167,516.91 to $206,811. BACKGROUND This contract amendment increases the existing grant amount by $39,294.09 from a total grant award of $167,516.91 to $206,811. This will allow the City's Health Department to continue a broad range of essential public health services by improving and/or strengthening local public health infrastructure through assessment, monitoring and evaluation of essential public health services. BUDGETARY AND FISCAL EFFECT This grant will cover personnel, fringe benefits, supplies and travel. STAFFING EFFECT This grant currently funds 3 full -time employees; however, with this increase, we will also be able to support the Epidemiologist and Public Health Nurse position through July 31, 2012 since there is a shortage of funding for both these positions. Additional funding will be available on their respective grants in August 2012 (Bioterrorism and CDBG). SUMMARY It is recommended that the City Council approve P.R. No. 17050 which is an amendment to the FY 2012 contract between the City of Port Arthur and the Department of State Health Services, RLSS -Local Public Health System to increase the budget amount by $39,294.09, increasing the total grant award from $167,516.91 to $206,811. P. R. NO. 17050 5/8 /2012 -yda RESOLUTION NO. A RESOLUTION AMENDING THE FY 2011 -2012 CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE DEPARTMENT OF STATE HEALTH SERVICES, RLSS -LOCAL PUBLIC HEALTH SYSTEM, TO INCREASE THE CONTRACT BUDGET AMOUNT BY $39,294.09 WHICH INCREASES THE TOTAL CONTRACT AWARD FROM $167,516.91TO $206,811 WHEREAS, the contract between the City of Port Arthur and the Department of State Health Services provides financial assistance to the Port Arthur City Health Department to supplement the delivery of public health services; and, WHEREAS, this contract amendment will allow the City's Health Department to continue a broad range of essential public health services by improving and/or strengthening local public health infrastructure through assessment, monitoring and evaluation of essential public health services; and, WHEREAS, the existing contract budget is being increased by $39,294.09 bringing the total contract award from $167,516.91 to $206,811. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct; Section 2. That, the City Council of the City of Port Arthur hereby approves the contract renewal between the City of Port Arthur and the Department of State Health Services; P. R. NO. 17050 5/8/2012 -yda Section 3. That, the City Council deems it is in the best interest of the City to approve and authorize the City Manager and the Director of the City's Health Department to execute this Amendment to the contract between the Department of State Health Services and the City of Port Arthur, TX to continue this preventive health program as delineated in Exhibit "A "; Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of May 2012 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Council members: NOES: Mayor ATTEST: Sherri Bellard, City Secretary f P. R. NO. 17050 Page 3 APPROVED AS TO FORM: 11&.e.. Va Tizen., Cit Aterney APPROVED FOR ADMINISTRATION: John A. Comeaux, P.E. • shi D. Alexander, MBA -HCM Acting City Manager ! erector of Health Services L EXHIBIT "4 99 DEPARTMENT OF STATE HEALTH SERVICES ,,,ZE O `N S)�/ /4n 4 Amendment To The Department of State Health Services (DSHS) and PORT ARTHUR CITY HEALTH DEPARTMENT (Contractor) agree to amend the Program Attachment # 001 (Program Attachment) to Contract # 2012- 039490 (Contract) in accordance with this Amendment No. OO1A : RLSS/LPHS, effective 04/13/2012. The purpose of this Amendment is to increase the contract Categorical Budget amount by $39,294.09. Personnel is increased by $24,875.00, Fringe Benefits is increased by $12,598.09 and Supplies is increased by $1,821.00. The Total revised amount of the contract is $206,811.00. Therefore, DSHS and Contractor agree as follows: The Program Attachment number is revised as follows: PROGRAM ATTACHMENT NO.-001 OO1A All other terms and conditions not hereby amended are to remain in full force and effect. In the event of a conflict between the terms of this contract and the terms of this Amendment, this Amendment shall control. Department of State Health Services Port Arthur City Health Department Signature of Authorized Official Signature of Authorized Official Date: Date: Bob Burnette, C.P.M., CTPM Name: John A. Comeaux, P.E. Director, Client Services Contracting Unit Title: City Manager 1100 WEST 49TH STREET Address: P.O. Box 1089 AUSTIN, TEXAS 78756 Port Arthur, TX 77641 (512) 458 -7470 Phone: 409 983 -8101 Bob.Burnette@dshs.state.tx.us Email: Page - 1 of 1 DEPARTMENT OF STATE HEALTH SERVICES PTE -6p 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 -3199 CATEGORICAL BUDGET CHANGE REQUEST DSHS PROGRAM: RLSS -LOCAL PUBLIC HEALTH SYSTEM CONTRATOR: CITY OF PORT ARTHUR CONTRACT NO: 2012- 039490 1 CONTRACT TERM: 09/01/2011 THRU: 08/31/2012 BUDGET PERIOD: 09/01/2011 THRU: 08/31/2012 CHG: 001A DIRECT COST (OBJECT CLASS CATEGORIES) Current Approved Budget (A) Revised Budget (B) Change Requested Personnel $108,144.00 $133,019.00 $24,875.00 Fringe Benefits $54,775.91 $67,374.00 $12,598.09 Travel $1,530.00 $1,530.00 $0.00 Equipment $0.00 $0.00 $0.00 Supplies $3,067.00 $4,888.00 $1,821.00 Contractual $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Total Direct Charges $167,516.91 $206,811.00 $39,294.09 INDIRECT COST _ . Base ($) $0.00 $0.00 $0.00 Rate ( %) 0.00% 0.00% 0.00% Indirect Total $0.00 $0.00 $0.00 PROGRAM INCOME Program Income $0.00 $0.00 $0.00 Other Match $0.00 $0.00 $0.00 Income Total $0.00 $0.00 $0.00 LIMITS /RESTRICTIONS Advance Limit $0.00 $0.00 $0.00 Restricted Budget $0.00 $0.00 $0.00 'SUMMARY Cost Total $167,516.91 $206,811.00 $39,294.09 Performing Agency Share $0.00 $0.00 $0.00 Receiving Agency Share $167,516.91 $206,811.00 $39,294.09 Total Reimbursements Limit $167,516.91 $206,811.00 $39,294.09 JUSTIFICATION Financial status reports are due: 12/30/2011, 03/30/2012, 07/02/2012, 10/31/2012 i l_