HomeMy WebLinkAboutPR 17056: AMENDMENT TO BLANKET PURCHASE ORDER NO 161921 FOR PURCHASE OF WATER TREATMENT POLYMERS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Stephen Fitzgibbons, City Manager
FROM: Kelly Eldridge, Director of Utility Operations `/M4r4{
DATE: May 8, 2012 `"'��
RE: Proposed Resolution No. 17056
COMMENTS
RECOMMENDATION
recommend that the City Council approve Proposed Resolution No. 17056 authorizing
the amendment to Blanket Purchase Order No. 161921 for the purchase of Water
Treatment Polymers from AOS Treatment Solutions, LLC to a new total of
$1,100,000.
BACKGROUND
These polymers are used to treat drinking water. Unit prices for these products have not
changed. However, our WTP pumped an annual average of 16.6 MGD (million gallons
per day) last year, which is about 1.8 MGD more than our highest year ever. Also, since
the winter the LNVA water quality has been exceptionally poor due to the rainfall after
last year's drought. Excessive organic material in our raw water (that causes color,
taste, and odor) has forced us to use near the maximum allowable amount of various
chemicals to clarify the water. We are still currently using about 2.5x to 3x the normal
polymer dosage to clarify this water, down from over 4x normal. All the other area cities
and industries are experiencing this poor raw water also.
BUDGET /FISCAL EFFECT
Polymers are purchased on an as- needed basis and are charged to the Water
Purification Division Operation and Maintenance Budget Account Nos. 410 -1252-
532.29 -02.
STAFFING /EMPLOYEE EFFECT
Trained and TCEQ certified employees administer all water treatment chemicals.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 17056.
P. R. No. 17056
05/08/12
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE AMENDMENT TO
BLANKET PURCHASE ORDER NO. 161921 FOR THE
PURCHASE OF WATER TREATMENT POLYMERS FOR
THE UTILITY OPERATIONS DEPARTMENT FROM AOS
TREATMENT SOLUTIONS, LLC. FUNDS ARE AVAILABLE
IN ACCOUNT NO. 410-1252-532.29-02.
WHEREAS, the Utility Operations Department routinely utilizes various Water
Treatment Polymers to treat drinking water and wastewater at our various treatment facilities
throughout the City; and,
WHEREAS, on November 23, 2011, the City Council, by Resolution No. 11 -514,
authorized the purchase of Polymers, and the Purchasing Division subsequently issued Blanket
Purchase Order No. 16921 for such purchase to AOS Treatment Solutions, LLC, as delineated in
our Purchasing Policy; and,
WHEREAS, such Blanket Purchase Order amount has been reached and needs to be
amended to allow the purchase of such necessary polymers; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
amend Blanket Purchase Order No. 161921 in the unit prices as shown in the original blanket
purchase order to the new estimated total of $1,100,000.00, and,
THAT, funding for these chemicals is provided for in the Utility Operations O &M
budget; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of _ , 2012 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
P. R. No. 17056
05/08/12
Page 2 of 2
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince, Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard, City Secretary John Comeaux, P.E. Acting, City Manager
APPROVED AS TO FORM:
giA∎caI _
Q-
Valecia Tiz moo, Ci �, ttorney Shawna Tubbs, CPPB, Purchasing Manager
APPROVED AS TO AVAILABILITY OF
FUNDS: Ross Blackketter, Director of Public Works
Deborah Echols, Director of Finance Kelly El 'dge, Diregor of Utilities
Account No. 410- 1252 - 532.29 -02
337,