HomeMy WebLinkAboutPR 16971: CHANGE ORDER NO 2 AND NO 3 TO CONTRACT BETWEEN EDC AND APAC-TEXAS Interoffice
MEMORANDUM
To: Mayor, City Council, Acting City Manager
From: Floyd Batiste, CEO "y
Date: May 7, 2012
Subject: P. R. No. 16971; Council Meeting on May 15, 2012
A RESOLUTION AUTHORIZING CHANGE ORDER NO. 2
AND NO. 3 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION AND APAC - TEXAS, INC. FOR
CONSTRUCTION OF A UTILITY ACCESS ROAD TO
SERVE THE PORT ARTHUR BUSINESS PARK, CONTRACT
NO 1 (JOB NO. EDC -160)
P.R. No. 16971
4/3/2012 cs
RESOLUTION NO.
A RESOLUTION AUTHORIZING CHANGE ORDER NO. 2
AND NO. 3 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION AND APAC - TEXAS, INC. FOR
CONSTRUCTION OF A UTILITY ACCESS ROAD TO
SERVE THE PORT ARTHUR BUSINESS PARK, CONTRACT
NO 1 (JOB NO. EDC -160)
WHEREAS, on April 6, 2011, the City of Port Arthur, Texas (the "City ") received three
(3) sealed bids for the construction of a utility access road to serve the City of Port Arthur
Section 4A Economic Development Corporation (the "PAEDC ") Business Park, Contract No. 1,
Job No. EDC -160 (the "Project"); and
WHEREAS, the lowest, responsive bid for the Project was presented by APAC- Texas,
Inc. of Beaumont, Texas in the amount of $100,191.00 as denoted in the recommendation of
award and bid tabulation; and
WHEREAS, on April 18, 2011, the Board of Directors of the PAEDC approved the bid
for the construction of a utility access road to serve the PAEDC Business Park located at 9555
W. Port Arthur Road to APAC - Texas, Inc., in the amount of $ 100,191.00; and
WHEREAS, per Resolution #11 -157, the City Council approved the PAEDC awarding
the contract for the Project to APAC - Texas, Inc. on the basis of their total amount bid resulting
in a contract price of $ 100,191.00 on May 3, 2011 (the "Contract "); and
WHEREAS, per Resolution #11 -447, the City Council approved Change Order No. 1 to
the Contract extending the Contract time by an additional sixty (60) calendar days to enable
APAC - Texas, Inc. to contact licensed electrical contractor, facilitate meetings between its
electrical contractor and Entergy, Texas, procure the necessary City permits and install the
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underground conduit. The Contract original expiration date was June 30, 2011, and the revised
expiration date was August 29, 2011. Furthermore, the City Council also decreased the original
Contract amount by $450 for a storm sewer manhole riser. The Contract amount including
Change Order No. 1 was $99,741.00; and
WHEREAS, on April 2, 2012, the Board of Directors of the PAEDC approved Change
Order No. 2 to increase the Contract for PVC conduit by $2,759.99 as denoted in Exhibit "A ".
The new Contract amount including Change Order No. 2 is $102,500.99; and
WHEREAS, on April 30, 2012, the Board of Directors of the PAEDC also approved
Change Order No. 3 to the Contract extending the Contract time by an additional two hundred
seventy -six (276) calendar days from August 29, 2011 to May 31, 2012 as denoted in Exhibit
"B "; and
WHEREAS, pursuant to Section 8.19 of the Bylaws, PAEDC has to submit projects to
the City Council for review and approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council authorized approving Change Order No. 2 to increase
the Contract amount by $2,759.99 for PVC conduit bringing the total Contract price to
$102,500.99 and Change Order No. 3 to extend the Contract 276 calendar days from August 29,
2011 to May 31, 2012.
Section 3. That a copy of the caption of the Resolution be spread upon the Minutes of
the City Council.
#925797 Page 2
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READ, ADOPTED AND APPROVED on this day of A.D., 2012,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
NOES: .
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
Floyd Batiste, PAEDC CEO
APPROV Pe ' S TO F!RM:
Guy N. Goodson, PAEDC Attorney
#925797 Page 3
APPROVED A S TO FORM:
t 1 4 _-do
Valecia R. izeno, 17i orney
#925797 Page 4
Exhibit "A"
ARCENEAUX
GATES
CONSUTA4NO
ENGINEERS, INC.
CHANGE ORDER No. 2
DATE: April 4.2012 JOB NO. EDC -160
AGREEMENT DATE: May 10, 2011
NAME OF PROJECT: Utility Access Road to serve the Port Arthur Business Park
OWNER: PORT ARTHUR ECONOMIC DEVELOPMENT CORP.
CONTRACTOR: APAC- TEXAS. INC.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Bid Items:
a. Bid Item No. 8
Add 1 L.S. Conduit Installation by Licensed Electrician $ 2,759.99
TOTAL $ 2.759.99
i
1
, .
,
® CHANGE ORDER NO. 2
i
April 4, 2012
ARCENEAUX Job No. EDC -160
&
GATES
CONSULTING
ENGINEER*, INC.
CHANGES TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $100,191.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER (S): $99,741,00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [deereased] i
by: $2.759.99 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $102.500.99
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 60 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 90 Calendar Days
CURRENT DATE OF COMPLETION: August 29.2011
CONTRACT TIME due to this CHNANGE ORDER will be increased by 0 Days
•
The New DATE OF COMPLETION: August 29.2011
4
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
•
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
_
114/
ARCENE GATE {CONTRACTOR, OFFICER OR OWNER)
CONSUL r ENGINEERS, INC. APAC - TEXAS, INC.
ACCEPTED BY:
PORT ARTHUR ECONOMIC DEVELOPMENT CORP.
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Exhibit "B"
•
ARCENEAUX
GATES
CONSULTING
ENGINEERS, INC.
CHANGE ORDER No. 3
DATE: April 16, 2012 JOB NO. EDC -160
AGREEMENT DATE: May 10, 2011
NAME OF PROJECT: Utility Access Road to serve the Port Arthur Business Park
OWNER: PORT ARTHUR ECONOMIC DEVELOPMENT CORP.
CONTRACTOR: APAC- TEXAS, INC.
The following changes are hereby made to the CONTRACT DOCUMENTS:
CHANGES TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $100,191.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER (S): $102,500.99
The CONTRACT PRICE due to this CHANGE ORDER will be { incresed] [decreased]
by: $0.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $0.00
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 60 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 90 Calendar Days
CURRENT DATE OF COMPLETION: August 29, 2011
CONTRACT TIME due to this CHNANGE ORDER will be increased by 276 Days
The New DATE OF COMPLETION: May 31, 2012
1
•
CHANGE ORDER NO. 3
April 16, 2012
ARCENEAUX Job No. EDC -160
GATES
CONSULTING
ENGINEERS, INC.
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCE ?UX & GATES [CONTRACTOR, OFFICER OR OWNER]
CO • I LTING ENGINEERS, INC. APAC - TEXAS, INC.
ACCEPTED BY:
PORT ARTHUR ECONOMIC DEVELOPMENT CORP.
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