HomeMy WebLinkAboutPR 17048: AWARDING A BID BY THE EDC TO EXCAVATORS & CONSTRUCTORS, LTD Interoffice
MEMORANDUM
To: Mayor, City Council, Acting City Manager
From: Floyd Batiste, CEO
Date: May 7, 2012
Subject: P. R. No. 17048; Council Meeting on May 15, 2012
A RESOLUTION APPROVING AWARDING A BID BY THE
CITY OF PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION TO EXCAVATORS &
CONSTRUCTORS, LTD AND AUTHORIZING THE
EXECUTION OF A CONTRACT FOR CONSTRUCTION
OF SANITARY SEWER, PAVING AND DRAINAGE
FACILITIES FOR KERRY "TWIN" THOMAS DRIVE TO
SERVE THE SPUR 93 BUSINESS PARK, CONTRACT NO 1
(JOB NO. EDC -170)
I�,
P.R. No. 17048
5/8/2012 cs
RESOLUTION NO.
A RESOLUTION APPROVING AWARDING A BID BY THE
CITY OF PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION TO EXCAVATORS &
CONSTRUCTORS, LTD AND AUTHORIZING THE
EXECUTION OF A CONTRACT FOR CONSTRUCTION
OF SANITARY SEWER, PAVING AND DRAINAGE
FACILITIES FOR KERRY "TWIN" THOMAS DRIVE TO
SERVE THE SPUR 93 BUSINESS PARK, CONTRACT NO. 1
(JOB NO. EDC -170)
WHEREAS, on May 2, 2012, the City of Port Arthur, Texas (the "City ") received two
(2) sealed bids for the construction of sanitary sewer, paving and drainage facilities to serve the
City of Port Arthur Section 4A Economic Development Corporation (the "PAEDC ") Business
Park, Contract No. 1, Job No. EDC -170 (the "Project "); and
WHEREAS, the lowest, responsive bid for the Project was presented by Excavators &
Constructors, LTD. of Port Arthur, Texas in the amount of $1,436,249.05 as denoted in the
recommendation of award and bid tabulation attached as Exhibit "A "; and
WHEREAS, on May 8, 2012, the Board of Directors of the PAEDC approved the bid for
the construction of sanitary sewer, paving and drainage facilities for Kerry "Twin" Thomas
Drive to serve the PAEDC Business Park located at 9555 W. Port Arthur Road to Excavators &
Constructors, LTD., of Port Arthur, Texas, in the amount of $1,436,249.05; and
WHEREAS, the City Council hereby recommends that the PAEDC award the contract
for the Project to Excavators & Constructors, LTD. on the basis of their total amount bid
resulting in a contract price of $1,436,249.05; and
WHEREAS, pursuant to Section 8.19 of the Bylaws, the PAEDC has to submit projects
to the City Council for review and approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council authorized the PAEDC to award a bid to Excavators &
Constructors, LTD., of Port Arthur, Texas, for the construction of sanitary sewer, paving and
drainage facilities for Kerry "Twin" Thomas Drive to serve the PAEDC Business Park located at
9555 W. Port Arthur Road in the amount of $1,436,249.05.
Section 3. That the PAEDC is authorized to enter into a contract with Excavators &
Constructors, LTD. for the construction of sanitary sewer, paving and drainage facilities for
Kerry "Twin" Thomas Drive in the PAEDC Business Park, Contract No. 1, Job No. EDC -170, in
substantially the same form as attached hereto as Exhibit `B ".
READ, ADOPTED AND APPROVED on this day of A.D., 2012
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
NOES: •
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
#926631 Page 2
APPROVED:
Floyd Batiste, PAEDC CEO
APPROVED AS TO FORM:
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
d&■W
Valecia R. Tizeno, ty Attorney
Shawna Tubbs, CPPO, CPPB, Purchasing Manager
APPROVED AS TO AVAILABILTY OF FUNDS:
Deborah Echols, CPA, Director of Finance
Account No. 120 - 1429 - 582.86 -00
#926631 Page 3
Exhibit "A"
r
ARCENEAUX & GATES
ARCENEAUX Consulting Engineers, Inc.
GATES Engineers • Surveyors • Planners
May 4, 2012
Mr. Floyd Batiste, CEO
Port Arthur Economic Development Corporation
4173 39th Street
Port Arthur, Texas 77642
RE: RECOMMENDATION OF AWARD OF CONTRACT
SANITARY SEWER, PAVING and DRAINAGE FACILITIES
For KERRY "TWIN" THOMAS DRIVE to serve
PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION
CONTRACT 1, Job No. EDC -170
Dear Mr. Batiste:
On May 2, 2012_ the City of Port Arthur received two (2) sealed bids for the Port Arthur
Economic Development Corporation, SANITARY SEWER, PAVING and DRAINAGE
FACILITIES for KERRY `TWIN" THOMAS DRIVE. The bids were opened in our presence on
May 2, 2012 and the results read aloud in the public bid opening. Two Bid Schedules were
proposed for this project. Bid Schedule "A" included all work associated with the project. Bid
Schedule "B" reduced the scope of work by excluding the paving and included only the
utilities associated with the project.
Excavators & Constructors, Ltd. of Port Arthur, Texas submitted the lowest Total Amount
Bid for both Bid Schedule "A" & "B" for the above mentioned project. The Total Amount Bid
by the Contractor for the project for Bid Schedule "A" was $1,436,249.05 and $913,369.00 for
Bid Schedule "B ". There were no alternates proposed for either Bid Schedule for this project.
The bids were checked for errors and tabulated; a copy of the certified Bid Tabulation is
enclosed for your information.
3501 Turtle Creek Dr., Suite 102 Port Arthur, TX 77642 409/724 -7888 FAX 409/724 -1447
Mr. Floyd Batiste
ARCENEAUX Port Arthur EDC
GATES May 4, 2012
CONSULTING Page Two
ENGINEERS, INC.
Excavators & Constructors, Ltd. has performed work for the Port Arthur Economic
Development Corporation on projects in the past and their performance has always been
exemplary. Therefore, we recommend that the Port Arthur Economic Development
Corporation award the contract for the Sanitary Sewer, Paving and Drainage Facilities for
Kerry "Twin" Thomas Drive to Excavators & Constructors, Ltd. for Bid Schedule "A" in the
amount of $1,436,249.05. Should you have any questions or require additional information,
please contact our office.
{ Very truly yours,
ARCENEAUX & GATES CONSULTING ENGINEERS, INC.
4111 111111111141 1NI IIP
Joe M. Wilson ., PE
Vice Pre 'de
Enclosure: Bid Tabulation
j
1
. .0: BID TABULATION
For The
4® Sanitary Sewer, Paving, and Drainage Facllites ,
To Serve
ARCENEAUX Port Arthur Economic Development Corporation Business Park '
& Contract 1
GATES Job No. EDC -170
• BIDS OPENED: May 2, 2012 at 3:15 P.M.
CONSULTING
ENGINEERS, MC. EXCAVATORS & CONSTRUCTORS, LTD. ALLCO, L.L.C.
PORT ARTHUR, TEXAS BEAUMONT, TEXAS
•
SCHEDULE - A' - Base Bid Items OTY. Unit Price Amount Una Price Amount
1 Mobilization 1 $ 48,800.00 5 48,800.00 $ 60,000.00 $ 60,000.00
2 Clearing and Grubbing, Alignment 'A' 22.75 $ 108.00 $ 2,457.00 $ 750.00 $ 17,062.50
3 Silt Control Fencing 1,150 $ 1.85 $ 2,127.50 $ 3.50 $ 4,025.00
4 Remove Silt Control Fencing 1,150 $ 0.55 $ 632.50 $ 0.50 5 575.00
5 Silt Control Inlet Protection 14 $ 51.00 $ 714.00 S 164.00 5 2,296.00
6 RemoveSWPP Items 1 $ 1,750.00 $ 1,750.00 $ 2,023.00 5 2,023.00
Roadway Excavation and/or Embankment, 75' Wide -
7 Right -of -Way 22.75 $ 812.00 S 18,473.00 $ 3,580.00 $ 81,445.00
8 Lime for Subgrade Statbilization 310 $ 169.00 $ 52,390.00 $ 162.50 $ 50,375.00
9 Lime & Subgrade 10,670 $ 4.85 $ 51,749.50 $ 3.00 $ 32,010.00
10 8 -Inch Class 'P' Concrete Pavement 9,650 $ 34.90 $ 336,785.00 $ 35.59 5 343,443.50
Demo and Disposal of 8 -Inch Concrete Pavement,
11 Headwall, & Rip Rap 1 $ 13,900.00 5 13,900.00 $ 2,200.00 $ 2,200.00
12 6-Inch Upright Concrete Curb 4,520 $ 2.95 $ 13,334.00 $ 3.80 $ 17,176.00
13 5 -Foot Reinforced Concrete Sidewalk 240 $ 25.00 $ 6,000.00 $ 26.00 $ 6,240.00
. 14 Type 1 TxDOT Concrete Handicap Ramp 2 $ 500.00 $ 1,000.00 $ 1,600.00 $ 3,200.00
15 Type 7 TxDOT Concrete Handicap Ramp 1 $ 500.00 $ 500.00 $ 1,600.00 $ 1,600.00
Design and Submittal of Trench Excavation and
16 Shoring Safety Plan 1 $ 275.00 $ 275.00 $ 500.00 $ 500.00
17 Trench Safety System for Storm Sewer 2,700 $ 1.25 $ 3,375.00 $ 1.00 5 2,700.00
18 Type 'C' Storm Sewer Manhole 4 5 2,700.00 $ 10,800.00 $ 2.660.00 $ 10,640.00
19 Stomr Sewer Manhole Riser 5 $ 1,142.00 5 5,710.00 $ 662.00 5 3,310.00
20 Type '02* Storm Sewer Inlet 17 $ 2,640.00 $ 44,880.00 $ 2,436.00 $ 41,412.00
21 Storm Sewer Grate Inlet 14 $ 2,575.00 $ 36,050.00 $ 2,260.00 $ 31,640.00
22 Storm Sewer Grate with Riser Connection 2 $ 1,027.00 $ 2,054.00 $ 2,600.00 $ 5,200.00
23 24 -Inch RCP 270 $ 63.90 $ 17,253.00 $ 82.11 $ 22,169.70
24 30 -Inch RCP 515 $ 91.70 5 47,225.50 $ 117.07 5 60,291.05
25 36 -Inch RCP , 35 5 95.90 $ 3,356.50 $ 109.17 $ 3,820.95
26 4'x2' Reinforced Concrete Box Culvet 340 $ 168.00 5 57,120.00 $ 181.94 $ 61,859.60
27 4'x3' Reinforced Concrete Box Culvet 405 $ 177.00 $ 71,685.00 $ 185.92 $ 75,297.60
28 5'x2' Reinforced Concrete Box Culvet 365 $ 218.00 $ 79,570.00 $ 230.89 $ 84,274.85
29 5'x3' Reinforced Concrete Box Culvet 235 $ 213.00 $ 50,055.00 S 228.01 $ 53,582.35
30 6'x4' Reinforced Concrete Box Culvet 565 $ 245.00 $ 138,425.00 $ 255.10 $ 144,131.50
31 Demo and Disposal of 10 -Inch PVC 1 5 370.00 $ 370.00 $ 1,500.00 $ 1,500.00
32 Sanitary Sewer Manhole 10 $ 2,112.00 $ 21,120.00 S 2,344.00 $ 23,440.00
33 8 -Inch PVC 1,095 $ 27.75 S 30,38625 $ 63.45 $ 69,477.75
34 10 -Inch PVC 880 $ 30.00 $ 26,400.00 $ 66.93 $ 58,898.40
35 8 -Inch Long Side Sanitary Sewer Service 3 $ 3,010.00 $ 9,030.00 $ 1,485.00 5 4,455.00
36 10 -Inch Long Side Sanitary Sewer Service 3 $ 3,585.00 $ 10,755.00 $ 2,168.00 $ 6,504.00
37 Trench Safety System for Sanitary Sewer 2,355 $ 0.30 $ 706.50 5 1.00 $ 2,355.00
38 8 -Inch PVC Water Line 1,045 $ 18.60 $ 19,437.00 $ 42.52 S 44,433.40
39 12 -Inch PVC Water Line 1,350 $ 30.60 $ 41,310.00 S 53.94 $ 72,819.00
40 Fire Hydrant Assembly with Gradlock 6 $ 3,900.00 $ 23,400.00 $ 3.918.00 $ 23,508.00
41 Fire Hydrant Assembly with Lead 1 $ 3,900.00 $ 3,900.00 $ 6.318.00 $ 6,318.00
42 8 -Inch Long Side Water Service Conncetion 4 $ 2,470.00 $ 9,880.00 $ 1,550.00 $ 6,200.00
43 8 -Inch Gate Valve and Box 5 $ 1,015.00 $ 5,075.00 $ 1,250.00 $ 6,250.00
44 12 -Inch Gate Valve and Box 3 S 1,790.00 $ 5,370.00 $ 2,050.00 $ 6,150.00
45 Pipe in Augured Hole, 12-Inch PVC Water Line 50 S 51.25 $ 2,562.50 $ 189.75 $ 9,487.50
46 Wet Connection 2 $ 1,635.00 $ 3,270.00 $ 2,250.00 $ 4,500.00 .
47 Seeding 3.10 $ 643.00 $ 1,993.30 $ 500.00 $ 1,550.00
48 Concrete Survey Monument 1 $ 324.00 $ 324.00 S 600.00 $ 600.00
49 Fill in Existing Earthen Ditch 1 $ 14,100.00 $ 14,100.00 $ 33,700.00 $ 33,700.00
50 Pavement Markings 22.75 5 375.00 $ 8,531.25 $ 355.00 5 8,076.25
51 Signage Per PLANS, Alignment 'X 1 $ 4,338.00 $ 4,338.00 $ 4,100.00 $ 4,100.00
52 2 -Inch, Underground Electrical Conduit PVC 2,620 S 5.25 $ 13,755.00 $ 5.84 $ 15,300.80
53 4 -Inch, Underground Electrical Conduit PVC 840 $ 7.10 $ 5.964.00 $ 7.62 $ 6,400.80
54 6 -Inch, Underground Electrical Conduit PVC 2,935 $ 10.65 $ 31,257.75 $ 8.96 $ 26,297.60
55 8'x 4'x4' Electrical Junction Box 7 $ 3,306.00 5 23,142.00 $ 3,925.00 $ 27,475.00
56 Extra Reinforcing Steel 500 $ 0.75 $ 375.00 $ 0.75 $ 375.00
57 Extra Class 'A' Concrete 5 $ 150.00 $ 750.00 $ 150.00 $ 750.00
58 Extra - Cement Stabilized Sand 10 $ 30.00 _ S 300.00 $ 40.00 _ $ 400.00
SCHEDULE "A" - Total Base Bid Items, $ 1,436,249.05 _ $ 1,695,822.10
SCHEDULE "A" - Total Amount Bid $ 1,436,249.05 $ 1,695,822.10
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A BID TABULATION
For The
Sanitary Sewer, Paving, and Drainage Facilites
ARCENEAUX To Serve
& Port Arthur Economic Development Corporation Business Park
GATES Contract 1
Job No. EDC -170
CONSULTING BIDS OPENED: May 2, 2012 at 3:15 P.M.
ENGINEERS, INC.
EXCAVATORS & CONSTRUCTORS, LTD. ALLCO, L.L.C.
PORT ARTHUR, TEXAS BEAUMONT, TEXAS
SCHEDULE "B" • Base Bld hems QTY. Unit Price Amount Unit Price Amount
1 Mobilization 1 $ 47,900.00 $ 47,900.00 $ 42,000.00 $ 42,000.00
2 Clearing and Grubbing. Alignment 'A' 22.75 $ 110.00 $ 2,502.50 $ 350.00 $ 7,962.50
Demo and Disposal of 8 -Inch Reinforced Concrete
3 Pavement, Headwall & Rip Rap 1 $ 6,600.00 $ 6,600.00 $ 2,200.00 $ 2,200.00
4 Silt Control Fencing 1,150 $ 1.90 $ 2,185.00 $ 3.50 $ 4,025.00
5 Remove Silt Control Fencing 1150 $ 0.60 $ 690.00 $ 0.50 $ 575.00
6 Sill Control Inlet Protection 14 $ 51.00 $ 714.00 S 164.00 $ 2,296.00
7 Remove all Storm Water Pollution Prevention Items 1 $ 1,750.00 $ 1,750.00 $ 2,020.00 $ 2,020.00
8 Lime for Subgrade Statbilization 4 $ 200.00 $ 800.00 $ 162.00 $ 648.00
9 Manipulation of Lime & Compaction of Subgrade 140 S 10.00 $ 1,400.00 $ 3.00 $ 420.00
10 8 -Inch Class 'P' Reinforced Concrete Pavement 125 $ 52.90 $ 6,612.50 $ 40.00 $ 5,000.00
11 6 -Inch Upright Concrete Curb 30 $ 6.00 $ 180.00 $ 3.80 $ 114.00
Design and Submittal of Trench Excavation and
12 Shoring Safety Plan 1 $ 275.00 $ 275.00 $ 500.00 S 500.00
13 Trench Safety System for Storm Sewer 2,540 $ 1.25 $ 3,175.00 $ 1.00 $ 2,540.00
14 Type 'C' Storm Sewer Manhole 1 $ 2,700.00 $ 2,700.00 $ 2,660.00 $ 2,660.00
Type 'C' Stage 1 Storm Sewer Manhole, Manhole
15 Riser & Curb Inlet 21 $ 2,000.00 $ 42,000.00 $ 2,967.00 5 62,307.00
16 Type *C2* Storm Sewer Inlet 1 $ 2,700.00 $ 2,700.00 $ 2,436.00 $ 2,436.00
17 Storm Sewer Grate Inlet 12 $ 2,575.00 $ 30,900.00 $ 2,260.00 $ 27,120.00
18 Storm Sewer Grate with Riser Connection 2 $ 1,030.00 $ 2,060.00 $ 2,600.00 S 5,200.00
19 24 -Inch RCP 270 $ 64.00 $ 17,280.00 $ 81.61 $ 22,034.70
20 30 -Inch RCP 355 $ 92.00 $ 32,660.00 $ 116.57 $ 41,382.35 -
21 36 -Inch RCP 35 $ 96.00 $ 3.360.00 $ 108.67 $ 3,803.45
22 4'x2' Reinforced Concrete Box Culvet 340 $ 168.00 $ 57,120.00 $ 181.44 $ 61,689.60
23 4'x3' Reinforced Concrete Box Culvet 405 $ 177.00 $ 71,685.00 $ 185.42 $ 75,095.10
24 5'x2' Reinforced Concrete Box Culvet 365 $ 218.00 $ 79,570.00 $ 230.42 5 84,103.30
25 5'x3' Reinforced Concrete Box Culvet 235 $ 214.00 $ 50,290.00 $ 227.51 $ 53,464.85
26 6'x4' Reinforced Concrete Box Culvet 565 $ 250.00 S 141,250.00 $ 254.60 $ 143,849.00
27 Demo and Disposal of 10 -Inch PVC 1 $ 370.00 $ 370.00 $ 1,500.00 $ 1,500.00
28 Sanitary Sewer Manhole 10 $ 2,112.00 5 21,120.00 $ 2,344.00 $ 23,440.00
29 8-Inch PVC 1,095 $ 28.00 $ 30,660.00 $ 62.95 $ 68,930.25
30 10 -Inch PVC 880 $ 30.00 $ 26,400.00 $ 66.43 5 58.458.40
31 8 -Inch Long Side Sanitary Sewer Service 3 $ 3,010.00 $ 9,030.00 $ 1,485.00 $ 4,455.00
32 10 -Inch Long Side Sanitary Sewer Service 3 $ 3,585.00 $ 10,755.00 $ 2,168.00 $ 6,504.00
33 Trench Safety System for Sanitary Sewer 2,355 $ 0.30 $ 706.50 $ 1.00 $ 2.355.00
34 8 -Inch PVC Water Line 1,045 $ 19.00 S 19,855.00 $ 42.02 $ 43,910.90
35 12 -Inch PVC Water Line 1,350 $ 31.00 S 41,850.00 $ 53.44 $ 72,144.00
36 Fire Hydrant Assembly with Gradiock 6 $ 3,900.00 $ 23,400.00 $ 3,918.00 $ 23,508.00
37 Fire Hydrant Assembly with Lead 1 $ 3,900.00 $ 3,900.00 $ 6,318.00 $ 6.318.00
38 8 -Inch Long Side Water Service Conncetion 4 $ 2,500.00 S 10,000.00 $ 1,550.00 $ 6,200.00
39 8 -Inch Gate Valve and Box 5 $ 1,015.00 $ 5,075.00 $ 1,250.00 $ 6,250.00
40 12-Inch Gate Valve and Box 3 $ • 1,800.00 $ 5,400.00 $ 2,050.00 5 6,150.00
41 Pipe in Augured Hole, 12 -Inch PVC Water Line 50 $ 52.00 $ 2,600.00 $ 189.75 $ 9,487.50
42 Wet Connection 2 $ 1,650.00 $ 3,300.00 $ 2,250.00 $ 4,500.00
43 Fill in Existing Earthen Ditch 1 $ 14,100.00 $ 14,100,00 $ 33,700.00 $ 33,700.00
44 Seeding 1.10 $ 700.00 $ 770.00 $ 500.00 $ 550.00
45 2 -Inch, Underground Electrical Conduit PVC 2,620 $ 5.25 $ 13,755.00 $ 5.84 $ 15,300.80
46 4 -Inds, Underground Electrical Conduit PVC 840 $ 7.10 $ 5,964.00 $ 7.62 $ 6,400.80
47 6 -Inch, Underground Electrical Conduit PVC 2,935 $ 10.70 $ 31,404.50 $ 8.96 $ 26,297.60
48 8'x4'x4' Electrical Junction Box 7 $ 3,310.00 $ 23,170.00 $ 3,925.00 $ 27,475.00
49 Extra Reinforcing Steel 500 $ 0.75 $ 375.00 $ 0.75 $ 375.00
50 Extra Class 'A' Concrete 5 $ 150.00 $ 750.00 $ 150.00 $ 750.00
51 Extra - Cement Stabilized Sand 10 $ 30.00 5 300.00 $ 40.00 $ 400.00
SCHEDULE "B" - Total Base Bid Items $ 913,369.00 _ $ 1,110,806.10
SCHEDULE "B" - Total Amount Bid $ 913,369.00 $ 1,110,806.10
20,2
EXHIBIT "B"
TO P.R. NO. 17048
MAY BE REVIEWED I '
IN THE CITY SECRETARY'S
OFFICE