HomeMy WebLinkAboutPR 17038: AWARDING BID FOR PURCHASE OF A 14,000 GVWR TRAILER FOR UTILITY OPERATIONS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John Comeaux, P.E., Acting City Manager
FROM: Kelly Eldridge, Director of Utility Operations /t
DATE: May 2, 2012
RE: Proposed Resolution No. 17038
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 17038 awarding
the bid for the purchase of one 14,000 GVWR Trailer to Jones Trailer Sales, of
Beaumont, Texas in the total amount of $3,395.
BACKGROUND
This trailer will be used to haul the new excavator recommended for purchase in a
separate PR. Note that this trailer is a bit heavier -duty than most of our other trailers,
due to the extra weight of the new excavator (over 10,000 pounds). The trailer will be
hauled by various trucks designed to handle this type of equipment. Per policy,
Purchasing received several quotes for this equipment. There are no known Port Arthur
vendors for this type equipment.
Bidder Bid
Jones Trailer Sales $3,395.
Beaumont, TX
Big Tex Trailer Manu. $8,698.
Mount Pleasant, TX
Texas Truck & Trailer $4,550.
Austin, TX
BUDGET /FISCAL EFFECT
Funds are available in the Equipment Replacement Fund account #625- 1801 - 532.93-
03.
STAFFING /EMPLOYEE EFFECT
Purchase of this unit will allow continuity of required O &M tasks.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 17038.
P. R. No. 17038
05/02/12
RESOLUTION NO.
A RESOLUTION AWARDING THE BID FOR THE
PURCHASE OF A 14,000 GVWR TRAILER FOR THE
UTILITY OPERATIONS DEPARTMENT TO JONES
TRAILER SALES, OF BEAUMONT, TEXAS, IN THE
TOTAL AMOUNT OF $3,395. FUNDS ARE AVAILABLE
IN ACCOUNT NO. 625-1801-532.93-03.
WHEREAS, the Utility Operations Department routinely uses various equipment that
requires trailering to get to the worksite for maintenance of the Water Distribution and
Wastewater Conveyance systems throughout the City; and,
WHEREAS, the Purchasing Division has solicited quotes for a 14,000 GVWR Trailer,
as delineated in our Purchasing Policy; and,
WHEREAS, there are no known Port Arthur vendors for this equipment, and the quote
from Jones Trailer Sales, of Beaumont, Texas provided the lowest and best bid meeting the
specifications, NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby awards the bid for one 14,000 GVWR Trailer to Jones
Trailer Sales, of Beaumont, Texas, in the total amount of THREE THOUSAND THREE
HUNDRED NINETY FIVE AND NO /100 DOLLARS ($3,395.); and,
THAT, an authorized representative of Jones Trailer Sales shall sign this resolution; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2012 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
P. R. No. 17038
05/02/12
Page 2 of 3
AYES: Mayor •
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPRO 1 AS TO FORM:
Sherri Bellard aleci.. !�1 ze .
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
P ike 2,L.,Ott1/4_
John Comeaux, P.E., Deborah Echols
Acting City Manager Director of Finance
Account No. 625- 1801 - 532.93 -03
bi?Z 1 % • V
Ross Blackketter, P.E.
Director of Public Works
Kelly E l dge 4 Shawna Tubbs
Director of Utilities Purchasing Manager
AGREED TO:
Jones Trailer Sales