HomeMy WebLinkAboutPR 17037: AWARDING A BID FOR A MINI EXCAVATOR FOR UTILITY OPERATIONS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John Comeaux, P.E., Acting City Manager
FROM: Kelly Eldridge, Director of Utility Operations 1 " U,'(4
DATE May 2, 2012
RE: Proposed Resolution No. 17037
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 17037 awarding
the bid for the purchase of one Mini- Excavator to Waukesha- Pearce Industries Inc.
(thru BuyBoard), of Port Arthur, Texas in the total amount of $47,741.84.
BACKGROUND
This excavator will replace unit #1444, a John Deere mini - excavator that has been
broken down since last summer, with repairs estimated at over $13,000. We rented an
excavator for about 6 months. This type of equipment is used every day to excavate for
water system maintenance activities. Waukesha- Pearce Industries Inc. is the BuyBoard
vendor for this excavator and is a Port Arthur business.
BUDGET /FISCAL EFFECT
Funds are available in the Equipment Replacement Fund account #625- 1801 - 532.93-
03.
STAFFING /EMPLOYEE EFFECT
Purchase of this unit will allow continuity of required O &M tasks.
SUMMARY
1 recommend that the City Council approve Proposed Resolution No. 17037.
P. R. No. 17037
05/02/12
RESOLUTION NO.
A RESOLUTION AWARDING THE BID FOR THE
PURCHASE OF A MINI EXCAVATOR FOR THE UTILITY
OPERATIONS DEPARTMENT TO WAUKESHA- PEARCE
INDUSTRIES INC. (THRU BUYBOARD), OF PORT ARTHUR,
TEXAS, IN THE TOTAL AMOUNT OF $47,741.84. FUNDS
ARE AVAILABLE IN ACCOUNT NO. 625-1801-532.93-03.
WHEREAS, the Utility Operations Department routinely uses various excavators in the
maintenance of the Water Distribution and Wastewater Conveyance systems throughout the
City; and,
WHEREAS, the Purchasing Division has solicited quotes for a mini- excavator, as
delineated in our Purchasing Policy; and,
WHEREAS, the quote from Waukesha- Pearce Industries Inc. (thru BuyBoard), of Port
Arthur, Texas provided the lowest and best bid meeting the specifications, NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby awards the bid for one Mini- Excavator to Waukesha -
es Inc. (thru Buy Board), of Port Arthur, Texas, Industries ( , in the total amount of FORTY
SEVEN THOUSAND SEVEN HUNDRED FORTY ONE AND 84/100 DOLLARS
($47,741.84); and,
THAT, an authorized representative of Waukesha - Pearce Industries Inc. shall sign this
resolution; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2012 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
P. R. No. 17037
05/02/12
Page 2 of 3
AYES: Mayor
Councilmembers:
NOES: •
Deloris Prince
Mayor
ATTEST: APPROVED A 0 FORM:
OA
Sherri Bellard Valecia T / dip
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
P ASCO_ c_.21.4.0(...61—LI
John Comeaux, P.E., Deborah Echols
Acting City Manager Director of Finance
Account No. 625 -1801- 532.93 -03
Ross Blackketter, P.E.
Director of Public Works
6ed (1 il. _�. i 1111_
Kelly El ridge Shawna Tubbs
Director of Utilities Purchasing Manager
AGREED TO:
Waukesha - Pearce Industries Inc.