HomeMy WebLinkAboutPR 17112: TEN MONTH EXTENSION TO CONTRACT WITH NELSON COLLABORATIVE FOR DESIGN AND OVERSIGHT OF TRANSIT RENOVATION MEMORANDUM
PORT ARTHUR TRANSIT DEPARTMENT
TO: John A. Comeaux, P.E., Acting City Manager and City Council
FROM: Colleen Russell, Transit Director
DATE: June 1, 2012
RE: Proposed Resolution No. 17112
BACKGROUND:
The Transit renovation process will begin again in July 2012. The work was originally estimated
to be completed in six (6) months to cover delivery and any additional requirements that may
occur during the job, including inclement weather conditions; however, due to unforeseen delays
it is necessary to extend the contract for design and oversight of the Transit Complex.
BUDGET/FISCAL EFFECT
Funding is available in account 402 - 1508 - 561.54 -00 Professional Services Grant TX96 -X040.
STAFFING EFFECT
NONE.
SUMMARY
The Transit department request that City Council approve P.R. 17112 authorizing the extension
of the contract for design and oversight of the Transit Department Complex.
P.R. NO.17112
06/01/2012 CWR
RESOLUTION NO.
A RESOLUTION AUTHORIZING A TEN MONTH
EXTENSION TO THE EXISTING CONTRACT WITH
NELSON COLLABORATIVE, HOUSTON TEXAS, FOR
DESIGN AND OVERSIGHT OF THE TRANSIT
DEPARTMENT RENOVATION PROJECT.
WHEREAS, the City desires to extend the contract for design and oversight of the Transit
Department Complex for another ten month period; and
WHEREAS, the existing annual contract amount is not to exceed $ 72,000 and;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby approves extending the renovation project ten
months. (EXHIBIT "A ") shows the new schedule for Nelson Collaborative aka NP2MG of Houston ,
Texas.
Section 3. That the contract price shall not exceed $72,000; and,
Section 4. That a duly authorized technical representative of the company shall sign this
resolution agreeing to the terms hereof for the extension .
Section 5. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
P.R. NO.17112
06/01/2012CWR
READ, ADOPTED AND APPROVED this day of , A.D. 2012 at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following
VOTE:
AYES: MAYOR
COUNCILMEMBERS:
NOES:
MAYOR
ATTEST:
Sherri Bellard, City Secretary
TO ED AS,TO FORM AND LEGALITY:
Val Tizeno, City Atto y
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E., Acting City Manager
Colleen Russell, Director of Transit Shawna Tubbs, Purchasing Manager
SIGNED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, CPA, Finance Director
AGREED BY:
Nelson Collaborative /NP2MG, Houston, Texas
City of Port Arthur
REVISED DESIGN AND CONSTRUCTION SCHEDULE
Renovation of Transit Service Facility
TNC Project No. NO301 -C11 -002
Revised: June 4, 2012
Start Requested Revisions June 18, 2012
Construction Documents 95% Review July 2, 2012
Release for Invitation to Bid July 16, 2012
Pre -Bid Conference at 10:00 am (City Council Conference Room) Jul 26, 2012
Proposal Submissions due by 3:00 pm (City Secretary's Office) August 15, 2012
Recommendations to City of Port Arthur August 27, 2012
Award Construction Contract by City September 4, 2012
Construction to Begin September 25, 2012
Substantial Completion of Project / Owner Move -In March 25, 2013
Punch List & Close -Out Complete April 25, 2013
cc: Mr. Mike Nelson, P2MG
File 2B
1
C:\ Users \dambroise\AppData\Local\ 1icrosoft\Windows \Temporary Internet Files\ Content. Outlook\ 6BWSZYSD \TransitServiceCenter_Design Construction
Schedule_060412.doc