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Home My WebLink AboutPR 17117: PURCHASE OF THREE 12-14 CY TANDEM DUMP TRUCKS PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: John A. Comeaux, P.E., Acting City Manager FROM: Ross E. Blackketter, P.E., Director of Public Works SUBJECT: P.R. #17117 — Purchase of Three 12 -14 CY Tandem Dump Trucks DATE: 04 June 2012 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 17117, approving the purchase of three (3) 12 -14 cubic yard dump trucks from Houston Freightliner of Houston, Texas through H -GAC in the amount of $278,113. BACKGROUND: We are requesting to purchase three (3) 12 -14 cubic yard dump trucks for the Streets and Drainage Divisions. Accordingly, Purchasing obtained the following H -GAC quote: Vendor Unit Price Quant. Total Houston Freightliner $92,371 3 $ 277,113 H -GAC fee $ 1,000 1 $ 1,000 Total $ 278,113 These trucks will be used for the Streets and Drainage work to be accomplished in the second round of the Hurricanes Ike and Dolly Recovery Grant. BUDGETARY /FISCAL EFFECT: To be purchased through a lease purchase agreement with BancLeasing, Inc. EMPLOYEE STAFF EFFECT: None SUMMARY I recommend that the City Council approve Proposed Resolution No. 17117, approving the purchase of three (3) 12 -14 cubic yard dump trucks from Houston Freightliner of Houston, Texas through H -GAC in the amount of $278,113. / // Ross E. Blackketter, P.E. Director of Public Works REB /reb 5: \ engineer\ Documents\ CAMS\ EquipPurch \TndmDmpTrckPurch- 12.docx P.R. 17117 06/04/12 reb RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 12 -14 CUBIC YARD TANDEM DUMP TRUCKS FROM HOUSTON FREIGHTLINER /STERLING OF HOUSTON, TEXAS THROUGH H -GAC IN THE AMOUNT OF $278,113. WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as H -GAC, as an alternative to a formal bid process; and, WHEREAS, in Resolution 11 -196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the H -GAC Cooperative Purchasing Program (H -GAC); and, WHEREAS, in order to adequately perform the work required for Streets and Drainage construction, quotes were obtained via H -GAC for three (3) 12 -14 cubic yard tandem dump trucks from Houston Freightliner /Sterling of Houston, Texas in the amount of $278,113; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, purchase of these vehicles via H -GAC in the amount of $278,113 is hereby approved, purchase to be through a lease purchase agreement with BancLeasing, Inc.; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. 17117 Page 2 READ, ADOPTED AND APPROVED this the day of , A.D. 2012 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Attest: APPROVED AS TO FORM: Z% Sherri Bellard Valecia 7 eno City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: John A. Comeaux, P.E. Deborah Echols, CPA Acting City Manager Director of Finance LPL Ross E. Blackketter, P.E. Shawna Tubbs, CPPO Director of Public Works Purchasing Manager S:\engineer\Documents\Resolutions\PR17117.docx EXHIBIT A I CONTRACT PRICING WORKSHEET Contract Date HT11-09 4/19/2012 For Standard Equipment Purchases No.: Prepared: This Form .must be prepared by Contractor, and provided to End User to attach to Purchase Order, with copy to H -GAC. The H-GAC administrative fee shall be calculated and shown as a separate line item. Please type or print legibly. Buying C of Port Arthur Contractor: Houston Freightliner /Sterling Agency: Pe a Cliff Williams Prepared Michael McCarthy Phone: Phone: 713 - 580 - 8122 • Fax: Fax: 713- 672 -9449 Email: Email: Mike. McCarthy(STRHouston.com I Product D3 I Description: 2013 Freightliner M2- 106-80 I Code: IA. Product Item Base Unit Price Per Contractor's H -GAC Contract: $64,986 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost Vertical Exhaust 335 11/32x3.5x10 5/16 Frame 411 Allison 3500 RDS Transmission 5073 1/4" Frame Liner 680 1100 SQ IN Radiator 48 0 Body Builder Connection and PDM mtd BOC 157 Fuel /Water Separator 138 • Electronic Transmission Access Connector BOC 139 Air Cab Mounts 93 40k TuffTrac Rear Suspension 2426 0 BW AD -9 Air Dryer 314 Subtotal From Additional Sheet(s): II 141701 188 " Wheelbase 356 11 Subtotal B: 243401 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost 2013 Model Year 1500 1 Subtotal From Additional Sheet(s): 11 I 1 1 Subtotal C: 15001 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: 6% Price plus Published Options (A +B). D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost 0 0 Freight 1545 (1 Subtotal D: 15451 E. Total Cost Before Any Applicable Trade -In / Other Allowances / Discounts (A +B+C +D) 92371 Quantity Ordered:11 3 1 X Subtotal of A + B + C + D: 1 92371 1 1 = Subtotal E: 2771131 I F. H -GAC Fee Calculation (From Current Fee Tables) II Subtotal F: 1000 G. Trade -Ins / Other: Allowances / Special Discounts Description Cost Description Cost 1 Subtotal G: 01 I Delivery Date: 1 H. Total Purchase Price (E +F +G): II 278113