Loading...
HomeMy WebLinkAboutPR 17118: PURCHASE OF TWO STREET SWEEPERS PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: John A. Comeaux, P.E., Acting City Manager FROM: Ross E. Blackketter, P.E., Director of Public Works SUBJECT: P.R. #17118 — Purchase of Two Street Sweepers DATE: 05 June 2012 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 17118, approving the purchase of two (2) Elgin Crosswind street sweepers from Kinloch Equipment & Supply, Inc. of Pasadena, Texas through BuyBoard in the amount of $344,990. BACKGROUND: We are requesting to purchase two (2) Elgin Crosswind street sweepers for the Drainage Division. Accordingly, Purchasing obtained the following H -GAC quote: Vendor Unit Price Quant. Total Kinloch Equipment $172,495 2 $ 344,990 These sweepers will be used for the Drainage Division for the TCEQ required maintenance of our streets and drainage system. BUDGETARY /FISCAL EFFECT: To be purchased through a lease purchase agreement with BancLeasing, Inc. EMPLOYEE /STAFF EFFECT: None SUMMARY I recommend that the City Council approve Proposed Resolution No. 17118, approving the purchase of two (2) Elgin Crosswind street sweepers from Kinloch Equipment & Supply, Inc. of Pasadena, Texas through BuyBoard in the amount of $344,990. /2 Ross E. Blackketter, P.E. Director of Public Works REB /reb S: \ engineer\ Documents\ CAMS \EquipPurch \StrtSwprPurch- 12.docx P.R. 17118 06/05/12 reb RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) ELGIN CROSSWIND STREET SWEEPERS FROM KINLOCH SUPPLY EQUIPMENT, INC. OF PASADENA, TEXAS THROUGH BUYBOARD IN THE AMOUNT OF $344,990. WHEREAS, in Resolution 02 -341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program; and, WHEREAS, in order to maintain the required sweeping of streets as mandated by the Texas Commission on Environmental Quality, Purchasing obtained quotes via BuyBoard for two (2) Elgin Crosswind street sweepers from Kinloch Supply Equipment, Inc. of Pasadena, Texas in the amount of $172,495 each for a total cost of $344,990; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, purchase of this equipment via BuyBoard in the amount of $344,990 is hereby approved, purchase to be through a lease purchase agreement with BancLeasing, Inc.; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2012 at a meeting of the City of Port Arthur, Texas by the following vote: P.R. 17118 Page 2 Ayes: Mayor: Councilmembers: Noes: Mayor Attest: APPROVED AS TO FORM: -b Sherri Bellard Valecia izent City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: John A. Comeaux, P.E. Deborah Echols, CPA Acting City Manager Director of Finance 0/2e Ross E. Blackketter, P.E. Shawna Tubbs, CPPO Director of Public Works Purchasing Manager S:\engineer\Documents\Resolutions\PR17118.docx EXHIBIT A • Kinloch "Equipment & Supply, Inc. Presents a Proposal Summary of the MA LON ,., I i !: 11 0 " y - Crosswind Crosswind Regenerative Air Street Sweeper with 115 HP Auxiliary Engine for I I I City of Port Arthur PO Box 520 Port Arthur, Texas 77641 Todd Kinloch Tel: PRODUCT DESCRIPTIQN Q • Tier III emissions, John Deere 4045, Turbocharged 115 HP diesel engine, 8.0 cubic yard hopper, right and left sidebrooms, sweeper is powder coated from powder coatings chart 2003/N with powder coated gray undercarriage. STANDARD FEATURES • Alternator, 95 amp • Auto Shutdown, Aux. Engine • Backup Alarm, electric • Blower, 20,000 CFM rating with linatex lined housing • Brooms, hydraulic rotation • Brooms, Dual with side broom lights for night operation • Broom Measurement Ruler • Camera, rear mounted • Console, w /rocker switches for all sweep functions, including memory sweep with full gauge package including tachometer, engine hour meter, oil pressure indicator, coolant temperature, voltmeter and fuel lever indicator, water level gauge and warning lights for hopper "up ", hopper rear door "open" and hopper "full ", with auxiliary engine, RPM control, side broom down pressure controls and manual reset circuit breakers • Doors, access fiberglass doors provide easy service and maintenance on auxiliary engine, hydraulic and electrical system • Electronic Throttle, sweep resume /sweep transport/reverse pick -up • Fuel Water Separator on Aux Engine • Hopper rear door, hydraulically opened /closed and locked /unlocked with external controls. • HoSe, hydrant fill, 16'8" (5080 mm) with coupling • In -Cab Hopper Dump • LED Clearance Lights • Lights, rear clearance and rear identification • Manuals, operator and parts • Mirrors, West Coast type with 8" convex Inserts, one each side • Pick -up head, hydraulically operated, 14" (355 mm) outside diameter pressure hose, 12 -3/4" (324mm) inside diameter suction hose with quick disconnect on suctions side • Spray nozzles, sixteen (16), seven (7) in the pick -up head, three (3) in the suction nozzle, three (3) at each side broom • Side Broom Outer Position Stop • Trans Oil Cooler • Vacuum enhancer, in -cab operated • Water tank, molded polyethylene, 240 gallons (907L) • Water pre - filter, hydrant fill hose • Sweeper Operators Manual • Sweeper Parts Manual ADDITIONAL FEATURES • 2012 Freightliner M2 Dual Steer • Sidebroom Tilt Option Right Hand • Sidebroom Tilt Option Left Hand • Quick disconnect water fill • Right hand inspection door and step • Rear Beacon with Ilmbguard • Dual rear LED flood lights r • AD 9 AIr dryer • Low Pressure washdown system • AM /FM CD radio • Hopper deluge • Lifeliner Hopper System • Red Logo • Elgin Operators manual • Elgin Parts Manual • John Deere Operators Manual • John Deere Parts Manual TotaI: r: ilti;4000* Total both: $344,990.00 Price valid for 60 Days from date of 5/11/2012 This quote is in accordance with our agreement with the Texas Local Government Purchasing Cooperative also known as the Buy Board. We hold contract number 348 -10 under item 3. Proposal Date: 5/11/2012 Quote Number: 2012 -4481 Price List Date: 1/1/2012 P.O. Number: Payment Terms: Proposal Notes: 1. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by Elgin Sweeper Company prior to submittal of customer purchase order 2. All prices quoted are in US Dollars unless otherwise noted, SIGNED BY: r v L Date: 5 /Q • / 2 L r LIMITED WARRANTY ELGIN SWEEPER COMPANY warrants each new machine manufactured by it against defects in material and workmanship provided the machine is used in a normal and reasonable manner. This warranty is extended only to the original user - purchaser for a period of twelve (12) months from the date of delivery to the original user - purchaser. ELGIN SWEEPER COMPANY will cause to be repaired or replaced, as the Company, may elect, any part or part of such machine which the Company's examination discloses to be defective in material or workmanship. Repairs or replacements are to be made at the selling Elgin distributor's location or at other locations approved by ELGIN SWEEPER COMPANY. The ELGIN SWEEPER COMPANY warranty shall not apply to: 1. Major components or trade accessories such as but not limited to, trucks, engines, tires or batteries that have a separate warranty by the original manufacturer. 2. Normal adjustments and maintenance services. 3. Normal wear parts such as but not limited to, broom filters, broom wire, shoe runners and rubber deflectors. 4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by ELGIN SWEEPER COMPANY. 5. Repairs, modifications or alterations without the consent of ELGIN SWEEPER COMPANY which, in the Company's sole judgment, have adversely affected the machine's stability or reliability. 6. Items subjected to misuse, negligence, accident or improper maintenance. The use in the product of any part other than parts approved by ELGIN SWEEPER COMPANY may invalidate this warranty. ELGIN SWEEPER COMPANY reserves the right to determine, in its sole discretion, if the use of non - approved parts operates to invalidate the warranty. Nothing contained in this warranty shall make ELGIN SWEEPER COMPANY liable for loss, injury, or damage of any kind to any person or entity resulting from any defect or failure in the machine. TO THE EXTENT LIMITED BY LAW, THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. This warranty Is also in lieu of all other obligations or liabilities on the part of ELGIN SWEEPER COMPANY, including but not limited to, liability for incidental and consequential damages on the part of the Company or the seller. ELGIN SWEEPER COMPANY makes no representation that the machine has the capacity to perform any functions other than as contained in the Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or affiliated company representative is authorized to give any other warranties or to assume any other liability on behalf of ELGIN SWEEPEAR COMPANY in connection with the sale, servicing or repair of any machine manufactured by the Company. ELGIN SWEEPER COMPANY reserves the right to make design changes or improvements in its products without imposing any obligation upon itself to change or improve previously manufactured products.