HomeMy WebLinkAboutPR 17055: GRANT TO DONELL LAVALAIS FOR EXTERIOR RENOVATION TO PROPERTY LOCATED AT 440 6TH STREET "ECEiv 'D
Interoffice 2012 JUG _5 NI
MEMORANDUM 2
To: Mayor, City Council, Acting City Manager
From: Floyd Batiste, CEO .
Date: May 17, 2012
Subject: P. R. No. 17055; Council Meeting on May 29, 2012
A RESOLUTION APPROVING A GRANT TO DONELL
LAVALAIS FOR EXTERIOR RENOVATION TO THE
PROPERTY LOCATED AT 440 6 STREET UNDER THE
OPERATION DOWNTOWN SITE IMPROVEMENT
GRANT PROGRAM
P. R. No. 17055
May 10, 2012 CS
RESOLUTION NO.
A RESOLUTION APPROVING A GRANT TO DONELL
LAVALAIS FOR EXTERIOR RENOVATION TO THE
PROPERTY LOCATED AT 440 6 STREET UNDER THE
OPERATION DOWNTOWN SITE IMPROVEMENT
GRANT PROGRAM
WHEREAS, on May 9, 2009, a ballot proposition was presented to and approved by
the qualified voters in the City of Port Arthur, Texas (the "City ") for the City of Port Arthur
Section 4A Economic Development Corporation (the "PAEDC ") to utilize Section 4A sales
and use tax funds for "the cost of demolition of dilapidated structures and infrastructure limited
to streets and roads, rail spurs, water and sewer utilities, electric and gas utilities, drainage,
site improvements and related improvements necessary to promote or develop new or expanded
business enterprises within a project area from 7t Street to the Intracoastal Canal and from
Martin Luther King, Jr. Drive to Lake Charles Avenue within the City "; said authority limited
to the PAEDC's expenditure of not more than $750,000 per year for said projects (the "Ballot
Proposition "); and
WHEREAS, Done11 Lavalais submitted an application for funding of exterior
renovations to a building located at 440 6"' Street in accordance with the application attached
hereto as Exhibit "A" (the "Application ") and made a part hereof for all purposes; and
WHEREAS, on May 7, 2012, the Board of Directors of the PAEDC considered and
approved funding the Application of Donell Lavalais in the amount of $9,285.00 for the
purpose of exterior renovations as outlined in the Application; and
WHEREAS, funds are available during fiscal year 2011 -2012 from the funds allocated
in the Ballot Proposition for improvements outlined in the Application.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the PAEDC is hereby authorized to allocate $9,285.00 of funds from
the Ballot Proposition for fiscal year 2011 -2012 to fund the exterior renovations under the
Application submitted by Donell Lavalais for the property located at 440 6 Street.
Section 3. That a copy of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2012,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
NOES: •
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
#927221 Page 2
1
APPROVED:
Floyd Batiste, PAEDC CEO
APPROVED AS TO FORM:
0/
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
Ca' i
Valecia R. Tizeno, Cit ttorney
#927221 Page 3
EXHIBIT A
#926968 Page 14
City of Port Arthur Section 4A Economic Development Corporation
OPERATION DOWNTOWN
Infrastructure Grant Agreement
(Small Project)
This Infrastructure Grant Agreement (the "Grant Agreement ") is executed as of this
day of , 2012 (the "Effective Date ") between the City of Port Arthur
Section 4A Economic Development Corporation, a Texas economic development corporation
authorized to do business in the State of Texas under Section 504, Texas Local Government
Code and as authorized by Resolution No. , City Council of the City of Port Arthur, 4173
39t Street, Port Arthur, Texas 77642 (the "PAEDC" or "Grantor ") and Done11 Lavalais (the
"Grantee ").
RECITALS
A. Grantor through a ballot proposition and an election held May 9, 2009 (the
"Election "), has allocated funds in certain fiscal years of the PAEDC for "specific
infrastructural improvements necessary to promote or develop new or expanded business
enterprises" in a designated area in downtown Port Arthur, Texas
B. Grantor through the authorization received from the Election has established
Operation Downtown, a downtown improvement program of the PAEDC for site
improvements and related improvements necessary to promote or develop new or expanded
business enterprises together with Guidelines identifying eligible projects and a procedure for
applications for funds.
C. Grantee has submitted an application for a site improvement grant to Grantor
providing for a project more fully identified in the application which Grantor has approved and
is attached hereto and is incorporated herein for all purposes as Exhibit "A" (the
"Application ").
D. Grantor has received and approved the Application of Grantee and authorized a
grant to Grantee in the total amount of Nine Thousand Two Hundred Eighty Five and 00/100
($9,285.00) Dollars (the "Grant ") which Grantor will distribute to Grantee pursuant to this
Grant Agreement.
E. The Grant will be used by the Grantee solely to finance the costs of eligible
infrastructure improvements (the "Project ").
F. Grantor shall comply with the Operation Downtown improvement program
regulations (the "Guidelines") attached hereto as Exhibit "B".
NOW, THEREFORE, IN CONSIDERATION of the RECITALS which are
incorporated in this Grant Agreement as fully set forth below and for other good and valuable
consideration of the receipt and sufficiency is hereby acknowledged, PAEDC and Grantee
agree to the following conditions and procedures for the grant:
1) Grant Amount and Approved Infrastructure Improvements. PAEDC has
agreed to provide a grant in the maximum amount of $9,285.00 (the "Grant Amount") to
Grantee to fund qualified infrastructure improvements as set forth in the Application (the "Cost
Estimate "). Any costs in excess of the Cost Estimate shall be solely borne by Grantee unless a
supplemental grant is approved by PAEDC. If the final Project amount is less than the Cost
Estimate, PAEDC shall only advance an amount equivalent to 25 % of the final cost expended
in the Project.
2) Payment Procedures. Reimbursement of the Grant Amount will be paid to
Grantee upon completion of the Project. The Project will be considered complete when all of
the following have been satisfied:
a) PAEDC determines that all improvements set forth in the Cost Estimate attached
as Exhibit "C" to this Grant Agreement have been completed;
b) PAEDC determines that there is no unresolved permit or compliance issues with
the City of Port Arthur related to the Project;
c) PAEDC receives the following documentation from Grantee;
(i) copies of all signed contracts or work orders from all contractors,
subcontractors and material suppliers that completed Project - related
work;
(ii) copy of all paid invoices for Project- related work within invoices marked
paid or signed and dated by the contractor with all Project expenditures
having been paid by check by Grantee;
(iii) copy of certified payroll for all employees, contracts, labor or
independent contractors providing any and all labor on the Project; and
(iv) copy of lien waivers from all contractors, subcontractors and material
suppliers that provided Project - related work, including goods, and
materials.
d) PAEDC is not a party to or subject to the terms or conditions outlined in the
Cost Estimate attached as Exhibit "C" to this Grant Agreement, nor is it
responsible for any payments directly to any contractor or subcontractor of the
Grantee.
3) Timeline. The Project shall begin only after the execution of this Grant
Agreement. The Project shall be completed as set forth in the Application within 120 days
from the later of (i) execution of this Grant Agreement or (ii) the issuance of a Notice to
#926968 Page 2
Proceed by Grantor to its contractor (the "Completion Date "). PAEDC must receive from
Grantee a written request for time extension prior to the expiration of the period set forth in the
preceding sentence if any unforeseen delays occur. Granting an extension is at the sole
discretion of PAEDC.
4) Project Changes. As stated herein, Grantee may make revisions to the
Project, but may not make any improvements that result in changes to infrastructure
improvements heretofore approved by PAEDC without PAEDC's approval. Grantee retains
the right to expand the Project at its sole cost and expense with additional improvements or
costs to be solely borne by Grantee.
5) Representations and Warranties of Grantee. Grantee represents and warrants
as follows:
a) Ownership. Grantee acknowledges that he together with his wife is the owner
of the property upon which the infrastructure improvements described in the
Project shall be completed ownership of the property is in accordance with that
certain Quitclaim Deed, dated February 17, 2012 attached hereto as Exhibit
"D" to this Grant Agreement.
b) Joinder. Grantee has executed this Agreement and is joined in the execution of
this Agreement by his wife as an owner of the Property as described in Exhibit
"D" and by execution by the agreement and acknowledgment of the wife of the
Grantee. She as co -owner of the property has agreed to the undertaking of all of
the covenants, conditions, and joins in the representation and warranties of
Grantee set forth herein as though she had been named as an Applicant to the
same extent as the Grantee, and hereby consents to the construction of the
improvements as identified in the Cost Estimate.
c) Validity of Grant Documents. All of the Grant Documents have been properly
executed and will:
(i) Not violate any laws or regulations of any municipal, regional or state
Government Authority;
ii) Not violate any provision, or result in a breach, of any document or
agreement binding on the Grantee or affecting its property; and
iii) Constitute the valid and legally binding obligations of the Grantee, fully
enforceable against the Grantee, in accordance with their terms.
d) Legal Actions. There is no: (1) claim pending or, to the best of the Grantee's
knowledge threatened, in any court or before any governmental agency; or (2)
investigation by or before any governmental authority, that:
(i) Questions the validity or enforceability of any of the Grant Documents,
or any action taken, or to be taken, under any of them;
#926968 Page 3
(ii) Is likely to result in any material adverse change in the authority,
properties, assets, liabilities, or conditions (financial or otherwise) of the
Grantee that would materially impair the Grantee's ability to perform any
of its obligations under all of the Grant Documents; or
(iii) Affects the Project.
e) Grant Document Defaults. There is no event of default (including a Default) on
the part of the Grantee under any of the Grant Documents, and no event has
occurred or is continuing that, with notice, or the passage of time, or both,
would constitute an event of default (including a Default) under any of the Grant
Documents.
0 Compliance With Laws. Upon Grantee's knowledge, information and belief,
the Grantee has complied with all Laws.
g) Approvals. Grantee has obtained, or expects to obtain prior to the
commencement of the Project, all approvals from and reviews by all,
Governmental Authorities required by all Laws applicable to the Project.
h) Project Budget. The Project Budget sets forth all of the expected costs of, and
sources of funds for, the Project, and has been approved by the Grantor.
i) Reimbursement. Grantee acknowledges that no portion of the Grant Amount
shall be paid to Grantee except as a reimbursement for amounts paid, pursuant
to the Cost Estimate and as to the work set forth in Exhibit "C" to this Grant
Agreement, and that no portion of Grant proceeds except for such
reimbursement shall be retained by Grantee.
j) Taxes. All taxes imposed upon the property payable by Grantee have been paid
prior to the date when any interest or penalty would accrue for nonpayment,
except for those taxes being contested in good faith and by appropriate
proceedings.
6) Covenants of Grantee. The Grantee shall:
a) Performance. Promptly perform all of its obligations in the manner provided in
the Grant Documents.
b) Use of Grant Proceeds. Use the Grant for Eligible Project Costs, as set forth in
the Project Budget, and in further compliance with the following: (i) an
adjustment in the use of the Grant within an existing category set forth in the
Project Budget shall not require an amendment to this Grant Agreement if the
adjustment is consistent with the purpose of the Grant as set forth in the
Application; (ii) an adjustment in the use of the Grant between existing
categories set forth in the "Budget Overview" section of the Project Budget in
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an amount not to exceed ten percent (10%) of the category from which the
Grant proceeds are to be deducted shall not require an amendment to this Grant
Agreement if the adjustment is consistent with the purpose of the Grant as set
forth in the Application; and (iii) no other adjustments to the Project Budget
shall be permitted without the advance written authorization of the Grantor, as
evidenced by an amendment to this Grant Agreement.
c) Completion. Use its best efforts to cause the Project to be completed by the
Completion Date.
d) Compliance with Laws. Comply with all Laws applicable to the Project.
e) Records. Keep, in accordance with generally accepted accounting principles,
any books, records, and other documents as may be reasonably necessary to
fully account for the amount and disposition of the Grant, the costs incurred to
perform the Project, and the source of all funds expended towards the costs of
the Project ( "Project Records "). All Project Records shall be maintained at the
offices of the Grantee, and Grantee shall make Project Records available to
Grantor or its duly authorized representative for inspection, copying, audit and
examination during normal business hours. All Project Records shall be
maintained until three years after discharge of all duties owed to Grantor or
longer if required by Grantee's document retention policies.
f) INDEMNIFICATION. GRANTEE AGREES TO AND SHALL
INDEMNIFY AND HOLD HARMLESS AND DEFEND GRANTOR, ITS
OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY
AND ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION,
SUITS, AND LIABILITY OF EVERY KIND, INCLUDING ALL
REASONABLE EXPENSES OF LITIGATION, COURT COSTS, AND
REASONABLE ATTORNEY'S FEES, FOR INJURY TO OR DEATH OF
ANY PERSON, FOR DAMAGE TO ANY PROPERTY, OR ITS FAILURE
TO ABIDE BY ALL APPLICABLE ENVIRONMENTAL LAWS, RULES
AND REGULATIONS ARISING OUT OF OR IN CONNECTION WITH
GRANTEE'S OPERATION AND CONSTRUCTION OF
IMPROVEMENTS CONTEMPLATED BY THIS GRANT AGREEMENT
ON GRANTEE'S SITE.
g) Project and Financial Reports. During the construction of the Project and
following its substantial completion:
(i) Grantee shall submit to the Grantor any and all information or reports
requested to verify that the Grantee has met all obligations as specified
herein. Grantee shall submit to the Grantor a notarized affidavit stating
that all bills for labor, materials, and incidentals incurred have been paid
in full, that any claims from manufacturers, materialmen and
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subcontractors have been released, and that there are no claims pending
of which the Grantee has been notified. The submission of these reports
and information shall be the responsibility of Grantee and shall be signed
by the duly authorized representative of Grantee.
(ii) Grantee shall submit the information and/or reports required herein on or
before the day that is ten days after the earlier of (i) the date of issuance
of the Certificate of Occupancy and the Grantee opens for business; or
(ii) the date on which they are requested by the Grantor. If Grantee
fails, within thirty (30) days after receipt of written notice from the
Grantor, to submit the information and /or reports, then Grantor's
obligations.
(iii) All submittals in this Grant Agreement shall be to the Grantor.
(h) Taxes and Claims. Pay all applicable taxes, assessments and claims as they
become due, except for those being contested in good faith by appropriate
proceedings.
7) Release of Claims. Grantee releases, relinquishes and discharges the Grantor,
its officers, agents and employees from all claims, demands and causes of action of every kind
and character, including the cost of defense thereof, for any injury to or death of, any person
(whether they be either of the parties hereto, their employees or other third parties) and any
loss of or damage to property (whether property of either of the parties hereto, their
employees, or of third parties) or their respective failure to abide by all applicable
environmental laws, rules and regulations that is caused by or alleged to be caused by, arising
out of, or in connection with Grantee's operation of or construction of improvements
contemplated by this Grant Agreement on Grantee's site.
By entering into this Grant Agreement, Grantor does not consent to suit, waive its
governmental immunity or the limitations as to damages contained in the Texas Tort Claims
Act.
8) Certifications. By signing below, Grantee makes the following certifications:
a) All information provided in connection with Grantee's Application is true and
correct to the best of Grantee's knowledge.
b) Any misrepresentation or false statement made by Grantee, or an authorized
agent of Grantee, in connection with Grantee's Application, whether intentional
or not, will constitute grounds for denial of the Application and/or revocation of
the Grant.
c) Grantee does not and will not knowingly employ an undocumented worker who,
at the time of employment, is not lawfully admitted for permanent residence to
the United States or authorized under law to be employed in that manner in the
United States. Grantee understands that if, after receiving a grant, Grantee is
#926968 Page 6
convicted of a violation under 8 U.S.C. §1324a(f), Grantee shall repay the
amount of the Grant with interest, at the rate and according to the other terms
provided by an agreement under §2264.053 of the Texas Government Code, not
later than the 120t day after the date of the public agency, state or local taxing
jurisdiction, or Grantor notifies Grantee of the violation.
9) Defaults and Remedies. The following events shall constitute a Default under
this Grant Agreement:
a) Any Grant proceeds are used for any purpose other than Eligible Project Costs.
b) The Grantee breaches any covenant, representation, warranty or other provision
of this Agreement, which breach is not cured within 30 calendar days from the
date of receipt of written notice (as provided below) of the breach from the
Grantor.
c) The Grantee breaches any covenant, representation, warranty, or other
provision in any other Grant Document, which breach continues beyond any
applicable grace or cure period.
d) Any statement made in any certificate, report or opinion (including legal
opinions), financial statement, or other document furnished in connection with
the Grant was incorrect in any material respect when made.
e) The Grantee fails to comply with any requirement imposed by any
Governmental Authority in connection with the Project within 30 days after
written notice of the requirement is made or within any other time period set by
the Governmental Authority; or if any proceeding is commenced or action taken
to enforce any remedy for a violation of any requirement of a Governmental
Authority in connection with the Project.
f) The Project is not completed by the Completion Date as required by this
Agreement.
g) A permanent or preliminary injunction, excluding an ex parte injunction, is
issued by a court of competent jurisdiction that lasts for more than 90 days and
prohibits the Grantee from carrying out any of its Obligations as set forth
herein.
h) Without the prior written consent of the Grantor, the Grantee is dissolved by
operation of law or in any other manner.
i) Any court of competent jurisdiction makes a final order: (i) adjudicating the
Grantee a bankrupt, (ii) appointing a trustee or receiver of a substantial part of
the property of the Grantee, (iii) approving a petition for, or affecting an
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arrangement in, bankruptcy, a reorganization pursuant to federal bankruptcy
law, or any other judicial modification or alterations of the rights of the Grantor
or of creditors of the Grantee, (iv) assuming custody or sequestering any
substantial party of the property of the Grantee; or (v) attaching or garnishing
any substantial party of the property of the Grantee; or if the Grantee (a) files
such petition; (b) takes or consents to any other actions seeking any such judicial
order; (c) makes an assignment for the benefit of creditors; (d) fails to pay debts
generally as they become due; or (e) makes an admission in writing of inability
to pay debts generally as they become due.
The following events shall constitute a Remedy under this Grant Agreement:
a) Upon the occurrence of any Default, the Grantor may:
(i) Require the immediate repayment of the entire outstanding amount of the
Grant and immediate payment of any Obligations;
(ii) At any time proceed to protect and enforce all rights and remedies
available to the Grantor under this Agreement or by Law, by any other
proceedings, whether for specific performance of any agreement
contained in this Agreement, damages, or other relief;
(iii) Suspend or terminate the Grantee's authority to receive any undisbursed
Grant proceeds at any time by written notice to the Grantee; and
(iv) Exercise any of its rights and remedies under any of the Grant
Documents.
b) All remedies provided for in this Agreement or by Law are cumulative and are
in addition to any other rights and remedies available to the Grantor under any
Law. The exercise of any right or remedy by the Grantor shall not constitute a
cure or waiver of any Default, nor invalidate any act done pursuant to any
notice of Default, nor prejudice the Grantor in the exercise of those rights.
c) The failure of the Grantor to insist upon performance of any term of this
Agreement shall not constitute a waiver of any term of this Agreement. No act
of the Grantor shall be construed as an election to proceed under any one
provision in this Agreement to the exclusion of any other provision.
d) If the Grantor suspends or terminates this Agreement, the rights and remedies
available to the Grantor shall survive the suspension or termination.
e) In no event shall Grantee's total liability to Grantor be greater than the actual
amount of funds disbursed by Grantor to Grantee for the Project under this
Agreement.
10) PAEDC Promotional Activities. Grantee agrees to participate in the following
promotional activities to showcase the renovations and the improvements:
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a) allow PAEDC to place a temporary sign on the property prior to and for a
period of not to exceed 3 months after completion of the Project; the sign shall
denote the assistance of PAEDC and the completion of the Project;
b) allow PAEDC to place before and after pictures of the Project on the PAEDC
website including the amount of assistance provided (total Project costs may also
be included with the agreement of Grantee);
c) reference the PAEDC as a recipient of a PAEDC Operation Downtown Site
Improvement Grant information materials including the amount of assistance
provided (total Project costs may also be included with the agreement of
Grantee);
d) participate in other promotional activities as deemed appropriate and agreed
upon by PAEDC and Grantee;
11) Insurance. Grantee shall maintain and keep in force during the term of the
Project and at its expense casualty and liability insurance with an underlying policy or umbrella
policy having an aggregate limit of liability no less than $1 million and shall deliver evidence
of the insurance naming the PAEDC as an additional named insured prior to the execution of
this Grant Agreement.
12) Notices.
(a) All communications between Grantor and Grantee made pursuant to this
Agreement shall be in writing.
(b) All communications shall: (1) when mailed, be effective three business days
after deposit in the mails; (2) when sent for next day delivery by a reputable
overnight courier service, be effective one business day after dispatch; and (3)
when sent by fax, be effective when faxed and receipt of the communication is
confirmed by a fax receipt. Communications shall be delivered to the office of
the addressee, as follows:
(i) Communications to the Grantor shall be sent to:
City of Port Arthur Section 4A Economic Development Corporation
P.O. Box 3934
Port Arthur, Texas 77642
Attn: Mr. Floyd Batiste
(409) 963 -0579
fbatiste@paedc.org
org
With a copy to Counsel for the Grantor:
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Guy N. Goodson
Germer Gertz, L.L.P.
550 Fannin, Suite 400
Beaumont, Texas 77701
(409) 654 -6730
ggoodson@a germer. com
(ii) Communication to the Grantee shall be mailed to:
Donell Lavalais
3998 Donald Street
Port Arthur, Texas 77642
(409) 549 -1462
(c) The parties may change their notice addresses by sending written notice to the
other parties.
13) Assignability. The rights and liabilities under this Agreement shall not be
assigned by Grantee in whole or in part without the prior written consent of the PAEDC.
14) Law and Ordinances. Grantee shall be responsible to compliance with all
applicable laws, regulations and ordinances including building and zoning codes and for
obtaining all necessary building permits required for the Project.
15) • Disclaimer of Relationships. The Grantee acknowledges that the obligation of
the Grantor is limited to making the Grant on the terms set forth in this Agreement. Nothing
in this Agreement, and no act of the parties or any one or more of them, shall be deemed to
create any relationship of third -party beneficiary, principal and agent, limited or general
partnership, joint venture, or any other relationship between the Grantor and the Grantee.
16) Governing Law. This Grant Agreement shall be governed under the laws of
the State of Texas, and venue for any matters arising under this Grant Agreement shall be in
the courts of competent jurisdiction in Jefferson County, Texas.
17) Illegality. If performance of any Obligation would require the performing party
to violate the Law, then the performance shall be reduced to the level permitted by Law, and if
any provision of this Agreement is determined to be illegal or invalid by a court of competent
jurisdiction, then such provision only shall be void as though not set forth in this Agreement,
and the remainder of this Agreement shall remain in lull force and effect.
18) Force Majeure. Neither party is liable for failure or delay in performing any of
its obligations under this Agreement if the failure or delay is required in order to comply with
any governmental regulation, request or order, or necessitated by other circumstances beyond
the reasonable control of the party so failing or delaying, including but not limited to Acts of
God, war (declared or undeclared), insurrection, fire, flood, accident, labor strikes, work
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stoppage or slowdown (whether or not such labor event is within the reasonable control of the
parties), or inability to obtain raw materials, supplies, power or equipment necessary to enable
a party to perform its obligations. Each party will: (a) promptly notify the other party in
writing of an event of force majeure, the expected duration of the event and its anticipated
effect on the ability of the party to perform its obligations; and (b) make reasonable efforts to
remedy the event of force majeure.
19) Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be an original, but all of which, when taken together, shall constitute one
document.
IN WITNESS WHEREOF, the Grantor and the Grantee have caused this Agreement to
be executed and delivered as of the date first above written.
[The remainder of this page is intentionally left blank.]
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AGREEMENT EXECUTION
CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION
SIGNED AND AGREED TO on the day of , 2012.
By: By:
President Secretary
Witness Witness
ATTORNEY APPROVALS
APPROVED AS TO FORM:
Guy N. Goodson
General Counsel for PAEDC
VERIFIED AS CONSISTENT
WITH CITY COUNCIL RESOLUTION: Resolution Number:
Valecia R. Tizeno, City Attorney
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1
I I
SIGNED AND AGREED TO on the day of , 2012.
By:
Donell Lavalais
Witness
ACCEPTED AND AGREED TO AS SET FORTH IN THE GRANT
AGREEMENT:
By:
Alona Lavalais
Witness
j
#926968 Page 13
OPERATION DOWNTOWN
Site Improvement Grant Program
Application
APPLICANT INFORMATION
Is the applicant a: Corporation Partnership Proprietorship ndividual
Name of 4pplicant: d /b /a
Lionel( l_avcacti`s
Mailing Address:
YI S B O o r ct 1 d
Contact Name: 4 l a N I\ LA-V n -lca -i s Title: +v l'e
Telephone: Work Home `l o c i -s `Z -ILI 6:z c e.J1 Email: alona►n hear, yOsGcG Go 6/1 t., .v T
Type of Business: bo flu hq, 11
PROPERTY INFORMATION
The Port Arthur Downtown Revitalization Target Area:
Street address of property to be improved: y y 0 (6 S�
Legal Description: Lot Block Tax Account No &A 4 Gf- 5 6/ /o 9
Does the applicant own or lease the property. a \Ai n
If leasing, please include copy of lease agreement and letter of approval from
owner.
Is the property currently: occupied vacant A if vacant, when will
property be occupied (date)
What is the current and proposed use of the property?
bar,c kcal
How many full time employees, if any, does the business currently employ?
Q
Do you anticipate hiring additional employees after the proposed improvements
are complete? Yes X No
If so, how many more?
PROJECT INFORMATION
Description of Site Improvements and related improvements including
improvements to facade:
iver,✓ Roa,C 46/0004-5 Re-ohced R.epaiz -rea ,,;tddevs . CCL 4 6 e
‘t q cAwdevsG p a,`,v4 4 ,61 ikezA -s ,,erc%e/ ce4 2q �q.,4 dz ,N05 f o e,5/ S C C s d awe ✓• s 190,41/1-01 2 cP k c e o vy(s' Je a leviie, t*f
G4.0 s1,7.v ow bmicb., cit. AP" d scc�,:� S
Estimated total cost of project: $ 3 7, 3 g 7 (Attach Project Budget form)
Grant funds are available up to $250,000 per ligible property.
When does the project need to begin? V //y /.L Estimated time to complete
(Da e)
job? I �.
(# of days)
NOTE: Work must not start prior to contract execution.
Attach:
1. Recent photos of the property (required)
2. Budget and supporting estimates (required)
3. Copy of lease and /or letter from property owner granting approval or copy
of warranty deed (if applicable)
4. Proof of funds for 75% of the total cost of the project (required)
5. Drawings or renderings that convey concept (if available)
6. Paint chips, color board or other samples (if available)
I certify that work has not started nor have I entered into any contract with any
contractor for work to be covered under this grant application. I also understand
that I will have to sign an agreement with the City of Port Arthur Economic
Development Corporation to be approved by-the City of Port Arthur regarding
this grant award; a maintenance covenant will be filed to insure that the
improvements will be maintained.
Applicant signature '? 6 11 Ld /1- s
Date
Applicant printed name 1) c; n . e l L ' a �a 1 u i S
EXHIBIT B
#926968 Page 15
OPERATION DOWNTOWN
A Downtown Improvement Program of the City of Port Arthur
Economic Development Corporation for Site Improvements and
Related Improvements necessary to promote or develop new or
expanded business enterprises
A key element of a revitalization effort is the return of activity to a business corridor.
These first few steps can be the spark to ignite interest and spur new business
excitement. Operation Downtown provides a catalyst for these first steps. New site
improvements and related improvements such as fresh paint, new awnings or complete
facade rehabilitation all signal that something positive is happening. Operation
Downtown is a grant or conditional loan program available for site improvements and
related improvements to business buildings located in Port Arthur Downtown
Revitalization target areas (see attached map for target area boundaries). Projects will
be granted up to $250,000 to be matched by private or other source funds. For every
three dollars of investment by private source funds into an Operation Downtown project
Port Arthur Economic Development Corporation (PAEDC) will invest one dollar, not to
exceed $250,000 of public dollar investment.
The purpose of Operation Downtown is to promote or develop new or
expanded business enterprises in the designated downtown area as per the
proposition approved by the voters in the May 2009 Special Election for site
improvements and related improvements necessary to promote or develop
new or expanded business enterprises which will also do the following:
• Reverse the deterioration of business structures in the targeted areas.
• Enhance efforts to market vacant space and attract new businesses.
• Stimulate new, private investment and economic growth.
Promote consistency in design and create a fresh and aesthetically pleasing
environment.
• Assist property owners with the appropriate exterior rehabilitation of their buildings
and bring them up to code.
• Reduce the perception of crime.
• Invest in historic preservation and rehabilitation.
This package contains other documents detailing the application process and
information to assist you in completing the application. The package includes:
o This cover letter
o Basic Procedures and list of eligible projects
o Blank Application
o Map
For more information, contact:
Port Arthur Downtown Revitalization Program
4173 39 Street
Port Arthur, TX 77642
409 - 963 -0579
ELIGIBLE PROJECTS
Project Description
PAEDC may provide a grant or conditional loan forgivable over five (5) years to owners
of public facilities or other eligible properties to undertake site improvements and
related improvements which can include comprehensive exterior repair and facade
upgrades or renovations and infrastructure improvements including sidewalk repairs
and landscaping in and adjacent to the public right -of -way. If a project is funded
through a conditional loan rather than a grant, the conditional loan will be forgiven over
a five (5) year period at a rate of 20% for each year that the property is occupied as
approved by PAEDC. Grants or conditional loan assistance shall be provided to the
property owners on a reimbursement basis as projects progress or may be paid upon
completion of renovations. All conditional loans shall be secured by private sector
matching investment of three to one dollar from the property owner or a financial
institution. Conditional loans may be secured, as required by PAEDC, by a mortgage on
the property to be improved or other approved collateral.
Eligible Properties
Applications may be submitted for public facilities or business properties, either owner
or tenant occupied within the Port Arthur Downtown Revitalization target areas. Owners
of vacant buildings are encouraged to apply and improve property as a catalyst for
future occupancy. Mixed use buildings with retail /commercial in the storefront are also
encouraged.
Non Eligible Properties
Properties used primarily as residences are not eligible for Operation Downtown.
Eligible Applicants
Public entities or private property owners of commercial properties in eligible areas may
apply for assistance. Tenants may apply for assistance if they provide an executed
lease of terms of not less than five (5) years beyond the date of the requested
completion of improvements joined in the application by the property owner. The City
of Port Arthur and the PAEDC Board of Directors may each make a request for a grant
for a new or existing project without the requirement for matching funds during the 4th
quarter of each year of the Operation Downtown project if funds are available and with
applications from private property owners or tenants having priority for such funds.
Any approved project by public or private applicants must be completed within twelve
#845993 Page 2
(12) months from the effective date of a grant and /or conditional loan subject to the
option of PAEDC to extend the completion period.
Exceptions
The Port Arthur City Council and the PAEDC Board of Directors are each allowed to
submit grant applications as specified herein without matching funds within the three
year period of the Program dependent on availability of funds.
Eligible Improvements
Operation Downtown will fund site improvement and related improvement projects. All
improvements must be permanent or fixed. Eligible improvements may include, but are
not limited to:
• complete facade and site rehabilitation;
• replacement of broken window panes, aluminum or wood windows and broken
store front glass;
• scraping, priming, and painting of window frames, cornice and store front;
• painting of brick facade and sites where brick has been previously painted;
• repair or replace deteriorating signage and brackets when attached to the
building;
• repair or replace missing or broken tile;
• repair or replace worn awnings or canopies;
• removal of metal slipcovers to expose original materials;
• certain types of security elements or security recommendations;
• rehabilitation of the upper facade and site and display areas or side walls of a
building may also be eligible if street level improvements are approved;
• roof repair when incidental to overall facade and site improvements;
• Restore old historical facades;
• Street scape including removal and /or relocation of utilities, landscaping,
sidewalk improvements; and
• Other site improvements as authorized by the proposition approved by the voters
in the May 2009 Special Election
Other minor repairs when incidental to overall facade improvements such as:
✓ exterior lighting;
✓ certain types of security elements or security recommendations;
✓ roof repair;
✓ repair of sidewalk, ADA accessibility;
✓ detached signage;
✓ new construction;
✓ parking Tots;
✓ landscaping;
✓ other improvements as approved by the EDC
#845993 Page 3
In addition, professional, architectural, and City permit fees may be included in the total
improvement costs.
Ineligible Improvements
The following improvements are not eligible for funding:
• burglar bars; and
• fencing.
BASIC PROCEDURE
Step 1 - Applicant Eligibility
> Public entities or property owners are eligible to apply for Operation Downtown
funds if the business is 1 - located within a Port Arthur Downtown Revitalization
target area; and 2 - utilized primarily for business purpose (this does NOT
include residences or apartments) or for public facilities.
> For information for Port Arthur Downtown Revitalization target area boundaries
see map included herein or contact the Operation Downtown Coordinator or Port
Arthur Downtown Revitalization Coordinator or the EDC CEO.
> If needed, a meeting at the site with the applicant, their contractor and Port
Arthur Downtown Revitalization staff can be arranged to discuss the application
process, area design guidelines and /or to develop a preliminary design concept.
Step 2 — Complete The Application
> The application (enclosed herein) is to be completed by the applicant (business
owner, property owner or tenant). A completed application must contain
information for all three parts: applicant information, property information and
project information. Incomplete applications may result in delays in processing.
> Design assistance or preliminary project discussion meetings may be arranged if
the applicant is uncertain what improvements are needed or would like
suggestion. Inquires may be made to the Operation Downtown Coordinator at
409 - 963 -0579.
> A completed application should be submitted to:
Port Arthur Downtown Revitalization Program
Port Arthur Economic Development Corporation
ATTN: Floyd Batiste, CEO
4173 39 Street, Port Arthur, TX 77642
• Once an application is received, the Operation Downtown Coordinator will
confirm eligibility of the site and the proposed scope of work, notify the applicant
that the application has been received and is under review, and arrange a
Project Review meeting.
> Projects that are eligible for funding will be considered on a first come, first
served basis. There is no deadline; applications are accepted year round.
However, projects may be limited due to budget constraints and funding
availability. Any approved project by public or private applicants must be
#845993 Page 4
completed within twelve (12) months from the effective date of a grant and /or
conditional loan subject to the option of PAEDC to extend the completion period.
Step 3 - Project Review & Contract Execution
➢ A Project Review meeting is required to be conducted prior to contract execution
and construction beginning.
> A Design Review Team (Sub committee from PAEDC Board) will conduct the
Project Review meeting with the applicant to review the application. A site visit
may also be helpful but is not required.
> The Design Review Team will discuss the merits of the project and form a
recommendation to either fund the project, or require the applicant to make
changes and re- submit.
*- The Design Review Team recommendation is presented to the PAEDC Board of
Directors.
> If the recommendation is accepted by the EDC Board of Directors, the Design
Review Team recommendation will be presented to the applicant to accept or
withdraw.
> If approved, a Grant or Conditional Loan Agreement (Agreement) will be
prepared by the EDC and affiliated attorneys or by the City Attorney and then
forwarded to the EDC Board of Directors and to the City Council for approval
• The applicant and the EDC will sign the Agreement. A fully executed Agreement
will be returned to the applicant. Start of the construction prior to the date of
contract signing will void the grant.
Step 4 — Construction
> A Pre - Construction Meeting will be held to go over construction scope of work,
change orders, as well as other procedures. This meeting will usually be held on
site, prior to construction but after the contract is signed. It is helpful if the
applicants as well as contractors are present.
> If the improvements require a building permit, or approval from the Texas
Historic Design and Review Commission, the applicant must comply. The City of
Port Arthur Planning staff may be able to assist in the process on the applicant's
behalf.
> A Sub committee from Board or City staff may monitor the progress and make
periodic inspections during the project.
Step 5 — Reimbursement
> Funds will be P rovided on a reimbursement basis or upon final completion of a
r '
0
p ect. ]
> Reimbursement will be processed at 90% rate with 10% retained until
completion of the work.
➢ Applicant will contact the PAEDC or City staff to conduct a final inspection. If all
parties are satisfied with the work, the PAEDC and applicant will sign off on
completion of the improvement.
#845993 Page 5
•
•
➢ The applicant will complete the Project Completion form and submit it along with
copies of invoices, canceled checks, asking for final reimbursement of applicable
costs.
➢ When all work and documentation is received, the PAEDC staff will request
payment. A final check will be sent to the applicant.
#845993 Page 6
Downtown Revitalization Target Area Map
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The boundaries of the Downtown Revitalization Target area are Lakeshore Drive to the south,
Houston Avenue to the west, 9 Street to the north and Lake Charles Avenue to the East. Properties
on both sides of the right -of -way of the boundary roads will be considered for Operation Downtown
funding.
I I,
#845993 Page 7
OPERATION DOWNTOWN
Site Improvement Grant Program
Application
APPLICANT INFORMATION
Is the applicant a: Corporation Partnership Proprietorship Individual
Name of Applicant: d /b /a
Mailing Address:
Contact Name: Title:
Telephone: Work Home Email:
Type of Business:
PROPERTY INFORMATION
The Port Arthur Downtown Revitalization Target Area:
Street address of property to be improved:
Legal Description: Lot Block Tax Account No
Does the applicant own or lease the property.
P P rtY .
If leasing, please include copy of lease agreement and letter of approval from owner.
Is the property currently: occupied vacant if vacant, when will property be
occupied (date)
What is the current and proposed use of the property?
How many full time employees, if any, does the business currently employ?
Do you anticipate hiring additional employees after the proposed improvements are
complete? Yes No
If so, how many more?
PROJECT INFORMATION
Description of Site Improvements and related improvements including improvements to
facade:
Estimated total cost of project: $ (Attach Project Budget form)
Grant funds are available up to $250,000 per eligible property.
When does the project need to begin? Estimated time to complete
(Date)
job?
(# of days)
#845993 Page 8
NOTE: Work must not start prior to contract execution.
Attach:
1. Recent photos of the property (required)
2. Budget and supporting estimates (required)
3. Copy of lease and /or letter from property owner granting approval or copy of
warranty deed (if applicable)
4. Proof of funds for 75% of the total cost of the project (required)
5. Drawings or renderings that convey concept (if available)
6. Paint chips, color board or other samples (if available)
I certify that work has not started nor have I entered into any contract with any
contractor for work to be covered under this grant application. I also understand that I
will have to sign an agreement with the City of Port Arthur Economic Development
Corporation to be approved by-the City of Port Arthur regarding this grant award; a
maintenance covenant will be filed to insure that the improvements will be maintained.
Applicant signature Date
Applicant printed name
#845993 Page 9
EXHIBIT C
#926968 Page 16
� I
Donell and Alona Lavalais 440 6'" Street {
Roof Replacement 26,550.00
Outside Electrical 1750.00
Outside Repair tp building 7,750.00
Attached signage 590.87
Clean -up outside _200:00 -
Landscaping -rear and front of building 550.00
Total 37,340.87
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Date: 4/6/2012
Invoice #100
Alona & Donell Lavalais
440 6 Street
Port Arthur, Texas 77640
409 -549 -1462
sa �'•rsori ° `,: , rp -E
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4 • J ke r . nt s L DS e Date
Claude Outside electrical service- Breaker box
s °r` t. r ! p t•. o n '+ ' .l n '
Labor and materials
Install 200 Amp 3 phase meter socket
2" IMC riser for service
Weather head
Install new service 3/0 copper conductors
Repair existing conduits on back of building
Install proper grounding for service
Electrical Permit
Subtotal
Sales Tax
Total 1750.00
Thank you for your business!
• Ricky Bingham
Bridge City, TX.
( -2715
rbin X73 c ah_ y oo cam
Alona Henry
440 6 Street
Port Arthur, TX.
Pro )osal
(1) Remove front door and sides and install new door. Either install a bigger door or
install some type of new sides.
(2) Remove covering where back door use to be and build out a new frame
new door. e and install
(3) Remove all burglar bars, clean, prep, and paint and re- install all exce
doors/ make sure to cover holes where old bars were. pt over the front
(4) Build a security cage for the outside a/c units
(5) Remove paint from back of building and clean front sidewalk entrance
(6) Remove old signs from front of building
(7) Paint awning in front of building
(8) Replace front windows
(9) Repair all holes to building
(10) Paint and repair extended part of building
(11) Remove rust and paint drainage at rear of building
(12) Sand and paint side parking rail
(13) Remove, replace and paint side door and bars.
Labor and materials for the work described above $7,750.00
•
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TO:
Alona Lavalais DATE: APRIL 10, 2012
3998 Donald Street FOR: DONELL LAVALAIS
Port Arthur, TX Landscaping for 440 6 Street
Cash Only
From: Solomon
Pavers at back door and near condenser DESCRIPTION
slab---
Remove grass from both areas near street and add river rocks AMOUNT
stone place small palm,river rocks and landscaping
Treat grass to kill weeds in front
Cut out all small bushes growing in hedges
Trim hedges
Add river rock to hedge bedding and fill in with green plants
TOTAL
550.00
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EXHIBIT D
#926968 Page 17
Quitclaim Deed
Jesse Ballou on behalf of the Golden Gate Civic & Social Club, an individual with an address of
440 E. 6TH STREET, PORT ARTHUR, TX 77640 U.S.A.. in consideration of $30,000.00 and
other good and valuable consideration to Grantor paid, the receipt of which is acknowledged,
does hereby remise, release and forever quitclaim to DONELL LAVALAIS, an individual with an
address of 3998 DONALD STREET, PORT ARTHUR, TX 77642 U.S.A., ( "Grantee "), all right,
title and interest of Grantor, if any. in and to the following real estate:
la 15 .
Property 440 E. tcH STREET
Address:
PORT ARTHUR, TX
77640 U.S.A.
Legal Lots numbered Two through Five (2 THRU 5) in Block Numbered
Description: One Hundred Nine (109), of the CITY OF PORT ARTHUR, in
Jefferson County, Texas, as the same appears upon themap or plat
thereof on file and of record in Volume 1 Page 50 Map Records of
Jefferson County, Texas.
Subject to real estate taxes and assessments for the current year and subsequent years.
Subject to all valid easements, rights of way, covenants, conditions, reservations and
restrictions of record, if any, and also to applicable zoning, land use and other laws and
regulations.
To have and to hold the same, together with all the buildings, improvements and appurtenances
belonging thereto, if any, to the Grantee and Grantee's heirs, successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED between Grantor and Grantee that Grantor
makes no representations, covenants or warranty of any kind whatsoever. By this instrument,
the parties intend that Grantor release to Grantee whatever interest Grantor may have in the
above property, if any.
440 E. 6TH STREET, PORT ARTHUR, TX 77640 U.S.A.,
IN WITNESS WHEREOF, this Quitclaim Deed is executed under seal on February 17, 2012.
Signed, sealed and delivered in the presence of:
WITNESS GRANTOR
cat
—41 eal)
SE BALLOU Jesse Ballou on behalf of the Golden Gate Civic & Social
Club
WITNESS
rTh A
TOM PARKER
STATE OF L% AO
http: // resources.l awinfo. com /letters /frm_quitclaim.cfm ?act=file 2/16/2012
i
COUNTY 0 -
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I ' + on the day of r I 1 , before me, a Notary Public
in . nd for the above state and county, personally appeared esse Ballou on behalf of the Golden
Gate Civic & Social Club, known to me or proved to be the person named in and who executed
the foregoing instrument, and being first duly sworn, such person acknowledged that he
executed said instrument for the purposes therein contained as his free and voluntary act and
deed.
) 520 efloyhhilvhat?z,-
\ TARY PUBLIC
My Commission Expires: c
rI 1 YOLANDA SCYPION GOUDEAU*
'7►��.9. ) My Commlatoa Erplra
Jai ay 31.2014
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(SEAL)
This Quitclaim Deed was prepared by:
The street address of the property being conveyed is:
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_.-61 144-4.4" t
OFFICIAL PUBLIC ACCOR
443.04 P11 2012005334
2012 Feb 17 , - -•
UILLIAMSD: $20.00
CARO . T I Ex Y ACLERKs
AFFIDAVIT
STATE OF TEXAS
COUNTY OF JEFFERSON
ji5r.SC .54�/c being duly sworn, or having duly affirmed to tell the truth, stated
personally before me:
That they are competent under the law to give this affidavit and unless stated have personal
knowledge of the facts stated herein:
As President, of the Golden Gate Civic and Social Club, I did sign and was authorized to sign the
deed selling the property located at 440 6 Street in Port Arthur, TX to Donell Lavalais.
j Swo'- • affirmed before me on Mil ( j. )k .
r \/•lei
otary ToRMN TODD AL EXANDE R
My Commission Ekpira
September 21. 2015
—
Commission Expires 1 a r a
tt
T
is