HomeMy WebLinkAboutPR 16990: PURCHASE OF TWO 2 3/4 TON UTILITY TRUCKS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John Comeaux, P.E., Acting City Manager
FROM: Kelly Eldridge, Director of Utility Operations
DATE: April 9, 2012
RE: Proposed Resolution No. 16990
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 16990 awarding
the bid for the purchase of two (2) % Ton Utility Trucks to Caldwell Country Ford, of
Caldwell, Texas in the total amount of $60,674.
BACKGROUND
These trucks will replace vehicle #1243, 1996Ford with over 355,000 miles, and vehicle
#1394, a 2000 Chevrolet with over 266,000 miles. These vehicles will be used every
day for checking lift stations daily and our operators to operate & maintain the Sabine
Pass WWTP & LS's. Although bid packages were sent to them, no Port Arthur vendors
submitted a bid. Only the following two bids were received for this equipment on March
29, 2012:
Bidder Bid
Philpott Motors $62,514.
Nederland, TX
Caldwell Country Ford $60,674.
Caldwell, TX
BUDGET /FISCAL EFFECT
Funds are available in the Equipment Replacement Fund account #625- 1801 - 532.93-
01 /06.
STAFFING /EMPLOYEE EFFECT
Purchase of these trucks will allow continuity of required O &M tasks.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 16990 awarding
the bid for the purchase of two (2) 3 / Ton Utility Trucks to Caldwell Country Ford, of
Caldwell, Texas in the total amount of $60,674.
P. R. No. 16990
04/09/12
RESOLUTION NO.
A RESOLUTION AWARDING THE BID FOR THE
PURCHASE OF TWO (2) % TON UTILITY TRUCKS, FOR
THE UTILITY OPERATIONS DEPARTMENT TO
CALDWELL COUNTRY FORD, OF CALDWELL, TEXAS, IN
THE TOTAL AMOUNT OF $60,674. FUNDS ARE AVAILABLE
IN ACCOUNT NO. 625-1801-532.93-01 & 625 - 1801 - 532.93 -06.
WHEREAS, the Utility Operations Department routinely uses Utility Trucks to maintain
the Water Distribution and Wastewater Conveyance systems throughout the City; and,
WHEREAS, the Purchasing Division has solicited bids for such vehicles, as delineated
in our Purchasing Policy, and two (2) bids were received on March 28, 2012 (a copy of the bid
tabulation is attached as Exhibit "A "); with no Port Arthur vendors submitted bids, and,
WHEREAS, the bids were evaluated by Utility Operations and Purchasing in order to
make a recommendation to the City Council for award; and,
WHEREAS, Caldwell Country Ford, of Caldwell, of Caldwell, TX provided the lowest
and best bid meeting the specifications, NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby awards the bid for two (2) 3 /4 Ton Utility Trucks to
Caldwell Country Ford, of Caldwell, Texas, in the total amount of SIXTY THOUSAND SIX
HUNDRED SEVENTY FOUR AND NO /100 DOLLARS ($60,674.); and,
THAT, an authorized representative of Caldwell Country Ford shall sign this resolution;
and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2012 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
P. R. No. 16990
04/09/12
Page 2 of 3
AYES: Mayor •
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
foS S-J
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
John Comeaux, P.E., Deborah Echols
Acting City Manager Director of Finance
Account No. 625- 1801 - 532.93 -01 & 06
Ross Blackketter, P.E.
Director of Public Works
Kelly Eldridge Shawna Tubbs
Director of Utilities Purchasing Manager
AGREED TO:
Caldwell Country Ford
EXHIBIT "A"
(Bid Tabulation)
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