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MEMORANDUM
To: Mayor, City Council & City Manager
From: Joseph Broussard, Purchasing Agent ~
Subject: P. R. No. 13434 Council Meeting February 14, 2006
Date: February 10, 2006
As a result of Hurricane Rita, the lighting at six {6) City
Parks and fourteen (14) fields sustained significant damage.
Attached is P. R. No. 13434 authorizing the City Manager to
enter into agreements with Gulf Coast Electric and A&A Electric
Company to repair and replace lighting at the various parks and
baseball fields. These costs may be recoverable in part from FEMA.
cc: Director of Finance
P. R. NO. 13434
2/10/05 jb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO AGREEMENTS
WITH GULF COAST ELECTRIC AND A&A
ELECTRIC CO. FOR REPAIR AND
REPLACEMENT OF LIGHTING AT
VARIOUS PARKS AND BASEBALL FIELDS
THROUGHOUT THE CITY FOR THE
COMBINED AMOUNT OF $778,995
WHEREAS, the lighting at six (6) City Parks, which includes fourteen (14) baseball fields,
sustained extensive wind damage during Hurricane Rita.
VOtEREAS, the lighting in these parks require repair and/or replacement, and
WHEREAS, the City Council deems it is in the best interest of the City to approve the
bid from Gulf Coast Electric Co., Inc. of Beaumont, Texas in the amount of $249,474 for installation of
all steel light poles at three (3) City Parks and approves the bid from A & A Electric Co., Inc. of
Beaumont, Texas In the amount of $529,521 for installation of all steel light poles at three (3) City Parks
WltEREAS, the start date for repair and/or replacement of the lighting will be fit~een (15) days
from notice to proceed; and
WItEREAS, the warranty will be for one (1) year on materials and labor.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are tree and correct.
Section 2. That the City Council hereby authorizes the City Manager to enter into agreements
with Gulf Coast Electric Co., Inc. and A&A Electric Co., Inc. for repair or replacemem of lighting at
various City Parks throughout the City, as described in the bid tabulation listed in Exhibit "A".
Section 3. That Gulf Coast Electric Co., Inc. and A&A Electric Co., Inc. shall sign this
Resolution agreeing to the terms hereof.
Section 4. That a copy of the caption of this Resolution shall be spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED, this day of February 2006,AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Evangeline "Van" Green, City Secretary
APPRQVED Ay TO FORM:
IV~ark S~kolow, CiI~omey C
APPROVED FOR ADMiNISTRATION:
Steve Fitzgibbons, City Manager
APPROVED AS TO FUND AVAILABILITY
Rebecca Underhill, Director of Finance
AGREED TO:
A&A Electric Co., Inc.
Gulf Coast Electric Co., Inc.
EXHIBIT "A"
GULFCOAST TOTAL A & A TOTAL
CECIL REYNOLD PARK $ 59,112.00 ADAMS PARK
(ELI STELLY FIELD) (CHURCH FIELD) $ 61,839.00
(GIBSON FIELD) $ 50,664.00
EAGLE PARK $ 63,912.00 (OPEN FIELD) $ 57,589.00
(O,NEAL FIELD) $ 56,675.00
PIONEER PARK $ 59,112.00 (SENIOR FIELD) $ 87,918.00
(GRADO FIELD) (TENNIS COURT) $ 19,830.00
RAY/COUNTY PARK $ 63,912.00 CECIL REYNOLDS $ 50,777.00
(MIGUEZ FIELD) (STEPHENS FIELD)
ROSE HILL $ 3,426.00 PIONEER PARK $ 88,547.00
(TENNIS COURT) (LEGER FIELD)
RAY/COUNTY PARK $ 55,682.00
(PEE WEE FIELD)
TOTAL AWARDED 5 TOTAL AWARDED 9
TOTAL OF ALL PARKS $ 249,474.00 TOTAL OF ALL PARKS $ 529,521.00
COMBINED TOTAL $ 778,995.00