HomeMy WebLinkAboutPR 17129: AMENDMENT TO 2011 CDBG BUDGET FOR CAMP FIRE COUNCIL, INC. FOR SUMMER CAMP Memo
To: John A. Comeaux, Acting t`ty `.'ia• P.E.
From: Rebecca Underhill, Assistan. Manager
Date: June 26, 2012
Re: P. R. 17129
RECOMMENDATION:
I recommend that the City Council adopt Proposed Resolution 17129 authorizing an amendment
of the contract between the City of Port Arthur and Southeast Texas Camp Fire Council, Inc.
BACKGROUND:
Southeast Texas Camp Fire Council, Inc. was originally awarded $4,500.00 for tuition
reimbursement for children living at Carver Terrace and Lakeview apartments to attend after
school classes hosted by Camp Fire. A balance of $1,628.04 exits in the project and Southeast
Texas Camp Fire Council, Inc. has made a request to use remaining funds for children to attend a
resident summer camp program at Camp Niwana in Woodville, Texas.
BUDGETARY/FISCAL IMPACT:
By adoption of Resolution Number 11 -134 (approval of 2011 -12 Community Development
Block Grant Projects), the City Council obligated itself to provide CDBG funds to Southeast
Texas Camp Fire Council, Inc.
STAFFING/EMPLOYEE EFFECT:
Funding will not have an effect on our staffing level.
SUMMARY:
I recommend that the City Council adopt Proposed Resolution 17129 authorizing an amendment
of the contract between the City of Port Arthur and Southeast Texas Camp Fire Council, Inc.
P. R. 17129
06/26/12 ME -Grants Management
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2011 COMMUNITY
DEVELOPMENT BLOCK GRANT BUDGET FOR SOUTHEAST TEXAS CAMP
FIRE COUNCIL, INC. TO USE REMAINING BALANCE OF $1,628.04 TO PROVIDE
FOR YOUTHS TO ATTEND A RESIDENT SUMMER CAMP AT CAMP NIWANA
IN WOODVILLE, TEXAS.
WHEREAS, the City Council adopted the 2011 Community Development Block
Grant Program by Resolution 11 -134, which includes $4,500 for tuition reimbursements for
children living at Carver Terrace and Lakeview Apartments to attend after school programs
hosted by Southeast Texas Camp Fire Council, Inc.; and,
WHEREAS, Southeast Texas Camp Fire Council, Inc., budget will be amended to
use existing balance of $1,628.04 for youth to attend a one week camp at Camp Niwana, in
Woodville, Texas, for ages 6 -16 and,
WHEREAS, the City Council, is required to designate an official to sign all
documents in connection with amendments to the applications and grant agreements; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT CDBG fund balance of $1,628.04 will be used for eligible children to
attend a resident summer camp at Camp Niwana in Woodville, Texas.
THAT a copy of the caption of this Resolution be spread upon the minutes of the
City Council.
READ, ADOPTED AND APPROVED this day of
A.D., 2012 at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote: AYES: MAYOR
NOES:
MAYOR
ATTEST:
SHERRI BELLARD
CITY SECRETARY
APPROVED FO I FORM:
AL TIZ 4
CITY ATTORNE
APPROVED FOR ADMINISTRATION:
JOHN A. COMEAUX, P.E.
ACTING CITY MANAGER
APPROVED FOR AVAILABILITY OF FUNDS:
A � fie/ 1 / ,
D BO' - H ECHOLS
DIRECTOR OF FINANCE
REBECCA UNDERHILL
ASSISTANT CITY MANAGER
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Camp Fire USA
Southeast Texas Camp Fire Council
350 FM 256 N, Woodville, Texas 75979
May 25, 2012
Dear Grants Management Committee,
Camp Fire USA is a non - profit 501( c) (3) organization that serves boys and girls in
Kindergarten - grades. We are currently celebrating 100 years of service to youth across the
United States. Our mission statement is simply stated: Camp Fire USA builds caring,
confident youth and future leaders. Camp Fire has many programs available to serve youth
of all ages and from many diverse backgrounds in nine counties of Southeast Texas.
Our successful apartment complex programs target young boys and girls identified as living
in at - risk situations, coming from low income families and routinely exposed to negative
influences in their daily lives. Our program has, for the past year provided these youth quality
activities after school that are fun, as well as filling the need for adult supervision. However,
due to circumstances we cannot just now overcome, we were unable to provide as many
hours of service we intended. In order to provide opportunities to some of the youth we may
have not served this Spring, we request an amendment to our existing grant to fund a special
project.
We propose using the remaining funds, $1628.04 to provide one week camp at Camp
Niwana, Woodville Texas, for six youth, ages 6 -16. Our request amount is based on the
camp fee of $325.00 multiplied by 5, the number of youth. This amount is short of the cost of
6 campers and SETCFC will provide a partial camper ship to makeup the difference. This is
a unique opportunity for a life- changing experience and to build life -long social skills, gain a
better self image, and learn positive ways to handle situations when faced with negative peer
pressure while in a camp setting.
( Z 7.O� SEE
At this time, Camp Fire USA is asking for funding in the amount of $84 to allow us to
continue working with the Port Arthur Housing Authority as we strive to fill this need to teach
youth the skills they will need in our community and in their adult lives.
Respectfully submitted,
Darby
Darby Kethan, Executive Director
409 200 0331