HomeMy WebLinkAboutPR 17156: RENEWAL OF CONTRACT WITH RAD GRAPHICS FOR FIRE DEPARTMENT UNIFORM ITEMS PORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
To: John Comeaux, P.E., Acting City Manager
From: John Avery, Deputy Fire Chief
Re: Proposed Resolution 17156
Date: June 27, 2012
COMMENT
RECOMMENDATION
The Fire Department recommends adoption of Proposed Resolution No. 17156 authorizing the
extension of the contract with Rad Graphics of Nederland, Texas, for Fire Department tee - shirts,
coveralls, windbreakers, and belts in the not to exceed amount of $11,034. The contract was
originally approved by Council on 01 May 2010, which included two one -year renewal options.
The contract was extended for the second year by Council approval on 19 April 2011. The vendor
has agreed to extend the contract at the original contract prices for the third and final year.
BACKGROUND
The uniform items outlined above are provided to employees as required in the labor agreement.
BUDGET /FISCAL EFFECT
Funds are provided in the FY 2012 budget for tee - shirts, coveralls, windbreakers, and belts in
Account No. 001- 1121 - 522.26.00.
STAFFING /EMPLOYEE EFFECT
None
SUMMARY
The Fire Department recommends adoption of Proposed Resolution No. 17156.
"REMEMBER, WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR"
P.R. 17156
June 27, 2012 jda
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE RENEWAL, FOR
THE THIRD AND FINAL YEAR, OF THE CONTRACT
WITH RAD GRAPHICS OF NEDERLAND, TEXAS FOR
TEE - SHIRTS,WINDBREAKERS, COVERALLS AND BELTS
FOR THE FIRE DEPARTMENT IN THE NOT TO EXCEED
AMOUNT OF $11,034; FUNDING AVAILABLE IN
ACCOUNT 001 - 1121 - 522.26 -00.
WHEREAS, on 01 June 2010, the City entered into a one -
year contract with Rad Graphics of Nederland for certain
Fire Department uniform items; and
WHEREAS, the agreement provided for the option to
renew for two additional one -year periods; and
WHEREAS, the City and Rad Graphics extended the
contract on 19 April 2011 for a second year; and
WHEREAS, Rad Graphics has signed an agreement,
attached hereto as Exhibit "A ", to renew the contract for
the third and final year at the same prices as quoted in
its 2010 contract; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the
preamble are true and correct.
Section 2. That the City Council herein authorizes
the second renewal for a third and final year of the
contract with Rad Graphics at the same prices as quoted in
the 2010 contract.
- Section 3. That an authorized agent of Rad Graphics
will sign this resolution agreeing to the terms hereof.
Section 4. That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of
, 2012, at a Regular Meeting of the City
P .R. 17156
June 27, 2012 jda
Council of the City of Port Arthur, Texas, by the following
vote: AYES:
MAYOR:
COUNCILMEMBERS:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
AP R D AS / .FORM:
A‘140011
Val TizenD, C4 tt rney
APPROVED FOR ADMINISTRATION:
4
_ .
John A. Comeaux, P.E., Shawna Tubbs, CPPO, CPPB,
Acting City Manager Purchasing Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, Director of Finance
AGREED TO:
RAD GRAPHICS
By:
Print Name:
Title:
EXHIBIT "A"
Jun 22 12 12:35p Rad Graphics /AII That Jaz 4097215704 p.1
DELORIS "BOBBIE" PRINCE, MAYOR JOHN COMEAUX, P.E.
P.
ACTING CITY MANAGER
WILLIE - SAE" LEWIS, JR., MAYOR PRO T'E�Li '� � 'sq
o-. ...
COUNCIL, MEMBERS: f t .y SHERRI BEL LARD
1 CITY SECRETARY
RAYMOND SCOTT, JR
ET..IZABETN " LIZ" SEGI.,ER
MORRIS A ]It t'1 rt h u r VAL. TIZL•NO
HAROLD L DOUCET. SR. CITY ATTORNEY
ROI3ERT E. "BOB" WILL.IAMSON Ti' .': 1r
DERRICK FREEMAN
KERRY "TWIN" THOMAS
Rad Graphic: - Purchase of T- Shirt, coveralls, windbreakers, & belts for fire
Original Contract Period: June 1, 2011 to May 31, 2012
Items •Description ' Qty Cost ( Total Cost
1 Uniform T-Shirts
(Reflective) ' 600 $14.50 $8,700.00
1A. Uniform T- Shirts •
(Non - Reflective) 600 $10.00 $6,000.00
Arson T -Shirts
2 ' (Reflective 46 i $14.50 $667.00
213. Arson T- Shirts
Non -- Reflective) 46 $14.50 $460.00
3. Coveralls 10 $14.50 $500.00
4. Windbreakers 10 FS $355.00
5. Uniforms Setts _ 50 _$14.50 S812.50
* $50.00 Art Fee
* *+ $2.00 for 2X1.,
Proposed Contract Renewal Period: July 2, 2012 to June 30, 2013
El 1 agree to renew my existing contract for the contract price and proposed renewal period listed above.
•
❑ 1 disagree (if so, please give brief explanation)
'IAJ -57C6
Printed Name Telephone No
:O" , G%CC� C t P
rr1 _.
Signature Date
Must be signed by a person having authority to bind the firm in a contract.
Purchasing Division /Finance Department ; Purchasin lVlanager, Shvurna Tubbs, CPPO, CPPB
P.O. Box 1089 0144 4a' Street I Port Arthur, Texas 77641 1 409.983.81.60 I Fax 409.983.8291