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Home My WebLink About07.24.12 POST AGENDA REPORTPOST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur JULY 24, 2012 8:30AM PLEASE TURN OFF OR MUTEALL CELL PHONES I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince _ Mayor Pro Tern Lewis, Jr. _ Councilmember Scott, Jr. _ Councilmember Segler _ Councilmember Albright, III _ Councilmember Doucet, Sr. _ Councilmember Williamson _ Councilmember Freeman _ Councilmember Thomas City Manager Johnson _ City Secretary Bellard _ City Attorney Tizeno _ Sergeant At Arms: Police Chief Blanton Or Designee II. PROCLAMATIONS & MINUTES Proc Minu tes III. PETITIONS & COMMUNICATIONS A. Speakers - None AGENDA JUNE 26, 2012 III. PETITIONS & COMMUNICATIONS - CONTINUED B. Presentations Dr. Janis Hutchins Regarding The Port Arthur Business Enterprise Program C. Correspondence - None IV. PUBLIC HEARINGS - 9:00 AM To Consider Proposed Amendments To Sections 98 -201, 98 -202, 98 -203, 98 -204, 98 -205, 98 -207, 98 -211, 98 -213 And 98 -216 Of The Subdivision Regulations For The City Of Port Arthur, Jefferson County, Texas. The City Is Required To Make Specific Amendments To Its Subdivision Ordinance So It May Apply For Financial Assistance Under The Economically Distressed Areas Program (EDAP) Administered By The Texas Water Development Board V. UNFIINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: P.R. 17140 - A Resolution Appointing And /Or Reappointing A Member Or Members To The Port Arthur Youth Advisory Council Motion: DF Second: HD Voting Yes: 7 Voting No: 0 Approved Resolution No: 12 -342 VI. CONSENT AGENDA Motion: DF Second: MA Voting Yes: 7 Voting No: 0 NOTICE TO THE PUBLIC The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And /Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. AGENDA JULY 24, 2012 VI. CONSENT AGENDA - CONTINUED (A) Consideration And Approval Of Payment To The United States Conference Of Mayors In The Amount Of $5,269.00 For Annual Membership Dues (B) Consideration And Approval Of Payment To Mustang Cat, Beaumont, Texas In The Amount Of $10,725.03 For Repairs To A D7 Bulldozer And Two Compactors For The Public Works Landfill Division (C) Expense Reports: Mayor Deloris "Bobbie" Prince Use Of Personal Auto For City Business July 11, 2012 $21.92 Resolutions - Consent (1) P.R. No. 17165 - A Resolution Approving Closing The Economic Incentive Contract & Loan Agreement Between Orbital Insulation Corp And The City Of Port Arthur Section 4A Economic Development Corporation Resolution No: 12 -343 (2) P.R. No. 17168 - A Resolution Authorizing The Purchase Of A Warehouse Materials Storage System For The Utility Operations Department From Lyons Workspace Products, Of Houston, Texas, In The Total Amount Of $15,030.73. Funds Are Available In Account No. 410- 1251- 532.92 -00 Resolution No: 12 -344 (3) P.R. No. 17169 - A Resolution Authorizing The Purchase Of A Fencing And Security Gate For The Utility Operations Department From Lange Brothers, Inc., Of Port Arthur, Texas, In The Total Amount Of $19,175. Funds Are Available In Account No. 410- 1251- 532.92 -00 Resolution No: 12 -345 3 AGENDA JULY 24, 2012 VI. CONSENT AGENDA - CONTINUED (4) P.R. No. 17171 - A Resolution Authorizing A Non - Exclusive Contract With Econo Lodge Inn & Suites As To Provide Services, Supplies, Accommodations, Or Conference Rooms In The Case Of An Emergency Or Disaster With The Term Of The Agreement From July 24, 2012 To July 23, 2014 Resolution No: 12 -346 (5) P.R. No. 17172 - A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts Resolution No: 12 -347 (6) P.R. No. 17177 - A Resolution Authorizing The City Manager To Execute An Agreement With O'Brien's Response Management, Inc. Of Fort Lauderdale, Florida For Debris Monitoring For The City Of Port Arthur In The Event Of An Emergency Or Disaster Resolution No: 12 -348 (7) P.R. No. 17179 - A Resolution Accepting An Amendment To The Lease With The Port Arthur Independent School District Regarding Wetlands In Compliance With The Terms Of The Texas Parks And Wildlife Department Grant For SSGT Lucian Adams Park Resolution No: 12 -349 (8) P.R. No. 17180 - A Resolution Authorizing The City Manager To Execute An Agreement With Killian Plumbing Company Of Port Arthur, Texas, For Labor And Materials For Plumbing Improvements Of The Men's Restroom At Central Fire Station In The Amount Of $7,185; Funds Available In Account No. 303 -1603- 591.82-00, Project CIP168 Resolution No. 12 -338 PULLED FOR INDIVIDUAL ACTION Motion: MA Second: KT Voting Yes: 7 Voting No: 0 Approved 4 AGENDA JULY 24, 2012 VI. CONSENT AGENDA - CONTINUED (9) P.R. No. 17181 - A Resolution Authorizing The Execution Of Change Order No. 1 To The Contract For The Construction Of One New Sabine Pass Water Storage Standpipe Between The City Of Port Arthur And Maguire Iron, Inc., Increasing The Contract Amount $13,500 And Contract Time 10 Calendar Days, Account No. 141- 1201- 532.59 -00, Project No. ORPIPE Resolution No: 12 -350 (10) P.R. No. 17182 - A Resolution Awarding A One Year Janitorial Services Contract To Sandra's Enterprise D /B /A Professional Maid Service Of Port Arthur, Texas, In The Amount Of $21,600 For The Health Department, Account No. 001 - 1301 - 541.32.00 Resolution No: 12 -351 (11) P.R. No. 17183 - A Resolution Authorizing The City Manager To Execute A Project Grant Agreement With The Texas Department Of Transportation To Assist With Fiscal Year 2013 Operating Expenditures For The City Of Port Arthur Transit System Resolution No: 12 -352 (12) P.R. No. 17184 - A Resolution Authorizing The Execution Of A Contract For The Purchase Of Liquid Sodium Bisulfite For The Utility Operations Department With Calabrian Corporation In A Not To Exceed Amount Of $78,765. Funds Are Available In Account No. 410- 1256- 532.29 -00 Resolution No: 12 -353 (13) P.R. No. 17186 - A Resolution Authorizing The City Manager To Do All Things Necessary To Execute Settlement Of An Automobile Physical Damage Claim In The Amount Of $2,772.03 Made Against Texas Municipal League Intergovernmental Risk Pool (TML) As A Result Of The Property Damage To City Police Vehicle #1835 Resolution No: 12 -354 AGENDA JULY 24, 2012 VI. CONSENT AGENDA - CONTINUED (14) P.R. No. 17187 - A Resolution Authorizing The City Manager To Enter Into A Five -Year Contract With Time Warner Cable For Internet And Related Services For The Port Arthur Public Library, In An Amount Not To Exceed $7,910.40; Funding Available In Account No. 001 - 1403 - 551.61 -03 Resolution No: 12 -355 VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT A. Resolutions (1) P.R. No. 17158 - A Resolution Appointing And /Or Reappointing A Member Or Members To The Beautification Commission (Requested By Mayor Prince And Councilmember Thomas) Motion: MA Second: HD Voting Yes: 7 Voting No: 0 Approved Resolution No: 12 -357 (2) P.R. No. 17170 - A Resolution On Behalf Of The Downtown Renaissance District Board (DRDB) Requesting The Adoption Of The Procter Street Master Plan Designed By Labiche Architectural Group Motion: DF Second: HD Voting Yes: 6 Voting No: 1 - MA Approved Resolution No: 12 -358 (3) P.R. No. 17173 - A Resolution Authorizing Advertising A Request For Qualifications For A Civil Engineering Firm For Design Of The Infrastructure Improvements For The Procter Street Master Plan. - Business District Motion: HD Second: KT Voting Yes: 6 Voting No: 1 - MA Approved Resolution No: 12 -359 AGENDA JULY 24, 2012 VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON-CONSENT- CONTINUED (4) P.R. No. 17174 - A Resolution Appointing And /Or Reappointing A Member Or Members To The Downtown Renaissance District Board Motion: HD Second: DF Voting Yes: 7 Voting No: 0 Approved Resolution No: 12 -360 (5) P.R. No. 17175 - A Resolution Appointing And /Or Reappointing Members And Alternates To The Zoning Board Of Adjustment And Appeals Motion: HD Second: MA Voting Yes: 7 Voting No: 0 TABLED (6) P.R. No. 17176 - A Resolution Appointing And /Or Reappointing A Member Or Members To The Planning And Zoning Commission Motion: DF Second: KT Voting Yes: 7 Voting No: 0 Approved Resolution No: 12 -361 (7) P.R. No. 17178 - A Resolution Authorizing The Distribution And Collection Of The City Of Port Arthur Revised Application For Certification As A Port Arthur Business Enterprise (PABE), Including Tier I And II Certification Motion: MA Second: DF Voting Yes: 7 Voting No: 0 Approved Resolution No: 12 -362 7 AGENDA JULY 24, 2012 VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT - CONTINUED B. Ordinances (1) P.O. No. 6247 - An Ordinance Adding Chapter 34, Article II, SectionS 54 - 64 To The City Of Port Arthur Code Of Ordinances, To Include Regulations For The Proper Disposal Of Tires And The Registration Of Certain Tire Businesses And Tire Haulers Within The City Of Port Arthur; Providing For A Penalty Of $50 For Each Separate offense; And Providing For Publication Thereof Motion: HD Second: RS Voting Yes: 7 Voting No: 0 Approved As Amended Resolution No: 12 -47 C. Reports And Recommendations (1) Report On Clean -Up At Operation Center Of Old Tires, Unused Vehicles And Junk (Requested By Mayor Pro Tern Lewis) (2) June Crime Report (3) Report On Renovations To Downtown Pavilion (Requested By Councilmember Thomas) (4) May Financial Report (5) Discuss The Proposed 2012 - 2013 Budget VIII. REPORTS OF BOARDS & COMMITTEES- None IX. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252 -17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code ": AGENDA JULY 24, 2012 IX. *CLOSED MEETING (EXECUTIVE SESSION) Section 551.071 - Litigation And /Or Legal Advice Section 551.072 - Land Section 551.073 - Negotiated Contracts For Prospective Gifts To The City Section 551.074 - Personnel Section 551.076 - Security Personnel Or Devices Section 551.087 - Deliberations Regarding Economic Development Incentives Closed Meeting None *The Items In Executive Session May Be Discussed And Acted On In Open Session X. ADJOURNMENT OF MEETING NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30AM On July 25, 2012. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With 'The Open Meetings Law Special Reception At 9:15 A.M. Hosted By The City Council For City Manager Floyd Johnson