HomeMy WebLinkAbout09.04.12 POST AGENDA REPORTPOST AGENDA REPORT
City Council Meeting
City Hall Council Chamber
City Of Port Arthur
September 4, 2012
5:30PM
PLEASE TtIRN OFF OR MUTEALL CELL PHONES
I. INVOCATION, PLEDGE & ROLL CALL
Mayor Prince
Mayor Pro Tern Lewis, Jr.
Couricilmember Scott, Jr.
Councilmember Segler
Councilmember Albright, III
Councilmember Doucet, Sr.
Councilmember Williamson
Councilmember Freeman
Councilmember Thomas
City Manager Johnson
City Secretary Bellard
City Attorney Tizeno
Sergeant At Arms:
Police Chief Blanton Or Designee
II. PROCLAMATIONS & MINUTES
Proclamations
Mini itac
August 21, 2012 - Regular Meeting - APPROVED
III. PETITIONS & COMMUNICATIONS
A. Speakers
B. Presentations - None
C. Correspondence - None
IV. PUBLIC HEARINGS - 6:00 PM
Consideration Of The Proposed Budget For The City Of Port Arthur And
The Port Arthur Section 4A Economic Development Corporation For The
Fiscal Year Beginning October 1, 2012 And Ending September 30, 2013
AGENDA
September 4, 2012
LTA
UNFIINISHED BUSINESS
The Following Items Of Business Were Held From The Previous Meeting
At Which No Action Was Taken On These Items
(1) P.R. No. 17216 - A Resolution Authorizing The City Manager To
Enter Into Negotiations With Negrete & Kolar Architects, LLP. Of
Austin, Texas, For Engineering, Design, And Oversight In The
Construction Of The Auto Bus Wash Facility. Funding Allocated
Through Grant No. TX -96 -X042 And Will Be Available In Account
No. 401 - 1510- 561.54 -00
Motion: MA Second: HD
Voting Yes: 8 Voting No: 0 W/O - LS
TABLED
(2) P.R. No. 17221 - A Resolution Authorizing The City Manager To
Enter Into A Letter Agreement For $15,274 With Lamar University
For The Taping Of Governmental Meetings
Motion: RW Second: DF
Voting Yes: 8 Voting No: 0
APPROVED
Resolution No: 12 -407
VI
CONSENT AGENDA
W/O - LS
NOTICE TO THE PUBLIC The Following Items Are Of A Routine Or
Administrative Nature. The Council Has Been Furnished With Background
And Support Material On Each Item, And /Or It Has Been Discussed At A
Previous Meeting. All Items Will Be Acted Upon By One Vote Without
Being Discussed Separately Unless Requested By A Council Member Or
A Citizen, In Which Event The Item Or Items Will Immediately Be
Withdrawn For Individual Consideration In Its Normal Sequence After The
Items Not Requiring Separate Discussion Have Been Acted Upon.
Motion: MA Second: DF
Voting Yes: 8 Voting No: 0 W/O - LS
APPROVED
AGENDA
September 4, 2012
VI. CONSENT AGENDA - CONTINUED
(A) Consideration And Approval Of Payment To The Greater Port
Arthur Chamber Of Commerce In The Amount Of $7,226 For The
City's Share Of The 2013 Community Calendars - APPROVED
(B) Consideration And Approval Of Payment To Hi -Way Equipment
Co., Beaumont, TX In The Amount Of $7,594.86 For The
Emergency Repairs To A Mini - Hydraulic Excavator For the Utility
Operations Department, Water Distribution Division
PULLED FOR INDIVIDUAL ACTION
Motion to Reconsider: RW Second: MA
Motion to Adopt: MA Second: KT
Voting Yes: 8 Voting No: 0 W/O - LS
APPROVED
(C) Consideration And Approval Of Payment To Mustang CAT,
Beaumont, TX In The Amount Of $5,373.68 For Repairs To The
Landfill Trash Compactor Unit 1636 - APPROVED
(D) Consideration And Approval Of Payment To Mustang CAT,
Beaumont, TX In The Amount Of $12,435.00 For Emergency
Repairs To The Landfill Trash Compactor Unit 1636 -
PULLED FOR INDIVIDUAL ACTION
Motiont: RW Second: KT
Voting Yes: 8 Voting No: 0 W/O - LS
APPROVED
(E) Expense Reports - APPROVED
Mayor Deloris "Bobbie" Prince:
TML Legislative Policy Committee Meeting
August 23, - 25, 2012 $ 830.35
AGENDA
September .4, 2012
VI. CONSENT AGENDA - CONTINUED
Resolutions - Consent
(1) P.R. No. 17160 - A Resolution Authorizing The City Manager To
Negotiate A Contract With Arceneaux & Gates Consulting
Engineers, Inc. Of Port Arthur, Texas For The Engineering And
Design Of Soccer Fields On City Owned Property Near SSGT.
Lucian Adams Park
Resolution No: 12 -408
(2) P.R. No. 17219 - A Resolution Authorizing The Calling Of A Public
Hearing On Tuesday, September 18, 2012, At 9:00 A.M. To
Consider Whether Or Not To Issue A Permit To Williams Field
Services - Gulf Coast Company, L.P. For The Installation Of A 16"
Steel Liquid Ethane Pipeline Within The Corporate Limits Of The
City Of Port Arthur
Resolution No: 12 -409
(3) P.R. No. 17227 - A Resolution Authorizing The Execution Of A
Contract Between The City Of Port Arthur And Rose E. Quirante,
R.D., For The Provision Of Dietary Consultation Services For The
Women, Infants And Children (WIC) Program
Resolution No: 12 -410
(4) P.R. No. 17228 - A Resolution Authorizing The Execution Of An
Agreement For Independent Professional Services Between The
City Of Port Arthur And Kirk Matthew Vital, R. PH, To Act As The
City's Pharmacist -In- Charge For The Health Department, Account
No. 001 - 1301- 541.54 -00
Resolution No: 12 -411
(5) P.R. No. 17230 - A Resolution Authorizing The Execution Of An
Agreement For Independent Professional Services Between The
City Of Port Arthur And James Cousar, A Medical Laboratory
Technologist, To Provide Contract Services For The City's
Laboratory, Account Number 001 - 1301 - 541.14 -00
Resolution No: 12 -412
4
AGENDA
September , 4, 2012
VI. CONSENT AGENDA - CONTINUED
(6) P.R. No. 17231 - A Resolution Authorizing The Execution Of An
Agreement For Independent Professional Services Between The
City Of Port Arthur And Laura Kay Emmert, A Medical Laboratory
Technologist, To Provide Contract Services For The City's
Laboratory, Account Number 001 - 1301 - 541.14 -00
Resolution No: 12 -413
(7) P.R. No. 17238 - A Resolution Authorizing Payment To
Performance Truck Of Beaumont, Texas, In The Amount Of
$6,204.44 For The Purchase Of Replacement Stock Inventory
Repair Parts For Ten (10) 2008 Orion VII Buses On Lease From
New Orleans Regional Transit Authority (NORTA); Funds Available
In Account No. 401 - 0000 - 142.10 -00
Resolution No: 12 -414
(8) P.R. No. 17239 - A Resolution Authorizing The Approval Of
Additional Services To The Contract For Professional Services
Between The City Of Port Arthur And Arceneaux & Gates
Consulting Engineers, Inc. Dated November 9, 2009, In Connection
With The Citywide Sewer Rehabilitation - ARRA/TWDB Funded
Project, Increasing The Not To Exceed Contract Amount By
$230,910, And Contract Time By 228 Calendar Days, Fund No.
404 - 1625- 331.53 -00. Project No. 404ENG
Resolution No: 12 -415
(9) P.R. No. 17241 - A Resolution Designating And Establishing The
Mardi Gras Entertainment Area For 2013, Designating Mardi Gras
Of Southeast Texas, Inc. As Exclusive Concessionaire And
Authorizing The City Manager To Execute An Agreement With
Mardi Gras Of Southeast Texas, Inc.
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: WL
Voting Yes: 8 Voting No: 0 W/O - LS
APPROVED
Resolution No.: 12 -431
AGENDA
September .4, 2012
VI. CONSENT AGENDA - CONTINUED
(10) P.R. No. 17242 - A Resolution Approving A Contract Between The
City Of Port Arthur And The Port Arthur Historical Society For The
Purpose Of Funding Of The Pompeiian Villa For The 2012 -2013
Fiscal Year In The Amount Of $19,800 Account No. 140 -1405-
551.59-00, M97909
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: RW
Voting Yes: 8 Voting No: 0 W/O - LS
APPROVED
Resolution No.: 12 -432
(11) P.R. No. 17243 - A Resolution Authorizing The Execution Of An
Agreement To Share Operating Expenses Of Rose Hill Between
The City Of Port Arthur And The Federated Women's Club Of Port
Arthur For The 2012 -2013 Fiscal Year, In An Amount Not To
Exceed $12,000, Accounts No. 140 - 1405 - 551.59 -00, M97908 And
001 - 1402 - 551.14 -00
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: KT
Voting Yes: 8 Voting No: 0 W/O - LS
APPROVED
Resolution No.: 12 -433
(12) P.R. 17244 - A Resolution Approving A Contract Between The City
Of Port Arthur, Lamar State College -Port Arthur And The Port
Arthur Historical Society For The Purpose Of Funding The Museum
Of The Gulf Coast For The 2012 -2013 Fiscal Year In The Amount
Of $144,336, Account No. 140 - 1405 - 551.59 -00, M97904
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: KT
Voting Yes: 8 Voting No: 0 W/O - LS
APPROVED
Resolution No.: 12 -434
6
AGENDA
September .4, 2012
VI. CONSENT AGENDA - CONTINUED
(13) P.R. No. 17245 - A Resolution Approving A Contract Between The
City Of Port Arthur And The Texas Artist Museum (TAMS) For The
Purpose Of Funding The Museum Located At 3501 Cultural Center
Drive For The 2012 -2013 Fiscal Year In The Amount Of $8,000,
Account No. 140 - 1405 - 551.59 -00
Resolution No: 12 -416
(14) P.R. No. 17246 - A Resolution Approving An Amendment To The
Contract Between The City Of Port Arthur And The Port Arthur
Convention And Tourist Association Which Manages And Operates
A Convention/Visitors Bureau In Order To Provide Funding Of
$490,000 For The 2012 -2013 Fiscal Year
Resolution No: 12 -417
(15) P.R. No. 17247 - A Resolution Authorizing A Contract For The
Services Of Gayle W. Botley, Certified Public Accountant, As
Independent Auditor For The City Of Port Arthur Estimated Amount
Of $64,950 For The Year Ending September 30, 2012. Account
#001 - 1031- 515.54 -00
Resolution No: 12 -418
(16) P.R. No. 17248 - A Resolution Authorizing The Execution Of An
Encroachment Agreement Pertaining To Two Existing 10 Foot
Easements Located On Lots Numbered Nine -A (9A) And Nine -B
(913), Being A 2.50 Acre Replat Of Lafitte's Landing
PULLED FOR INDIVIDUAL ACTION
Motion: KT Second: DF
Voting Yes: 7 Voting No: 0 W/O - LS & MA
APPROVED
Resolution No.: 12 -435
AGENDA
September , 4, 2012
VI. CONSENT AGENDA - CONTINUED
(17) P.R. No. 17250 - A Resolution Authorizing The City Manager To
Enter Into A Contract With RWL Group For Risk Management
Consulting Services At The Not To Exceed Cost Of $18,000 For
The 2012 -2013 Fiscal Year. Funding By: General Liability
Insurance Fund 612 - 1702 - 581.52 -00
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: KT
Voting Yes: 8 Voting No: 0 W/O - LS
TABLED
(18) P.R. No. 17251 - A Resolution Authorizing The City Manager To
Execute Renewal Contracts Between Its Third Party Administrator
(Administrative Services Only) For The City Of Port Arthur Group
Medical, Dental Insurance; For Basic Life, For Basic Accidental
Death And Dismemberment, And Excess Loss Indemnity With Blue
Cross And Blue Shield Of Texas, Inc. Fund No. (S): 614- Health
Insurance Fund
Resolution No: 12 -419
(19) P.R. No. 17252 - A Resolution Authorizing Proposed Change Order
#1 To The Performance Contracting Agreement Between The City
Of Port Arthur And Siemens Industry, Inc., Building Technologies
Division For Infrastructure Improvements And Efficiency Upgrades,
Revising The Scope Of Services For No Change In The Contract
Amount
Resolution No: 12 -420
(20) P.R. No. 17253 - A Resolution Approving A Contract Between The
City Of Port Arthur And Southeast Texas Arts Council ( SETAC) For
The Purpose Of Funding SETAC For The 2012 -2013 Fiscal Year In
The Amount Of $45,000, Account No. 140 - 1405 - 551.59 -00,
M97901
Resolution No: 12 -421
AGENDA
September 4, 2012
VI. CONSENT AGENDA - CONTINUED
(21) P.R. No. 17254 - A Resolution Authorizing
Execute Change Order 03 To The Contract
Port Arthur And N &T Construction Co. Inc. F
Construction Of Two (2) Softball Fields At
Park, Increasing The Contract Amount By $
Of $995,528 With Zero (0) Change In Cc
Number 001 - 1207 - 531.39 -00
Resolution No: 12 -422
The City Manager To
Between The City Of
or The TPWD Funded
SSGT. Lucian Adams
5,528 To A New Total
mtract Time. Account
(22) P.R. No. 17255 - A Resolution Authorizing The Contract For
Purchase Of GC #14 Propane Gas With Sandifer's LP Gas Of Port
Arthur, Texas, In The Not To Exceed Amount Of $166,000;
Funding Available In Account No. 401 - 0000 - 142.10 -00
Resolution No: 12 -423
(23) P.R. No. 17256 - A Resolution Authorizing The Rehabilitation Of
Automatic Valve Actuators For The Utility Operations Department
From Lockwood Upstream, Of Port Arthur, TX, In The Total Amount
Of $12,043.30. Funds Are Available In Account No. 410 -1252-
532.42-00
Resolution No: 12 -424
(24) P.R. No. 17257 - A Resolution To Approve A Contract Between The
City Of Port Arthur And Southeast Texas Medical Associates
(SETMA) For William D. George, MD To Continue To Act As The
City's Health Authority And Supervising Physician Of The Employee
Health Services Clinic
Resolution No: 12 -425
(25) P.R. No. 17258 - A Resolution Authorizing A Contract With GT
Distributors Through Buyboard For The Purchase Of Uniforms,
Ballistic Vests And Accessories For The Police Department In The
Not To Exceed Amount Of $91,067, To Be Charged To Account No.
001- 1101- 521.26 -00
Resolution No: 12 -426
AGENDA
September 4, 2012
VI. CONSENT AGENDA - CONTINUED
(26) P.R. No. 17261 - A Resolution Authorizing The Execution Of
Change Order No. 8 To The Wastewater Treatment Plant
Rehabilitation Project, Contract No. 5, Between The City Of Port
Arthur And Allco, Inc., Of Beaumont, Texas, Increasing The
Contract Amount By $23,283.33 And Not Changing The Contract
Time. Account No. 404 - 1625- 532 - 83.00, City Project No. 404WWT
Resolution No: 12 -427
(27) P.R. No. 17263 - A Resolution Awarding A Contract To AAR, INC.
In The Amount Of $277,695 For The Demolition Of Thirteen (13)
Dangerous Commercial Buildings Located Throughout The City, To
Be Charged To Account No. 141- 1201 - 532.59 -00, Project No.
ORDEMO
Resolution No: 12 -428
(28) P.R. No. 17264 - A Resolution Authorizing A Contract Between The
City Of Port Arthur And TJ Morgan, Inc. Of Port Arthur, Texas For
HVAC Work At The Armory Building Located At 3451 57 Street In
The Not To Exceed Amount Of $24,377.60. Account 306 -1606-
591.59 -00
Resolution No: 12 -429
(29) P.R. No. 17265 - A Resolution Rejecting The Current Bid For A
Security And Camera System At The Armory Building Premises
Located At 3451 57 Street And Authorizing The Soliciting Of New
Bids
Resolution No: 12 -430
VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT
A. Resolutions - None
10
AGENDA
September 4, 2012
VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT -CONTINUED
B. Ordinances
(1) P.O. No. 6215 - An Ordinance Adding Section 106 -225 To Chapter
106 Of The Code Of Ordinances Regarding Prohibited Parking In A
Residential District, Providing For A Penalty, Effective Date And For
Publication
Motion: RW Second: KT
Voting Yes: 7 Voting No: 0 W/O - LS
APPROVED
Ordinances No: 12 -55
(2) P.O. No. 6261 - An Appropriation Ordinance Adopting A Budget For
The Ensuing Fiscal Year Beginning October 1, 2012 And Ending
September 30, 2013, In Accordance With Section 7, Article XII Of
The Charter Of The City Of Port Arthur
Motion: KT Second: HD
Voting Yes: 5 Voting No: 2 (RW &MP) W/O - LS
TABLED
(3) P.O. No. 6262 - An Appropriation Ordinance Approving And
Adopting A Budget For The City Of Port Arthur Section 4A
Economic Development Corporation For The Ensuing Fiscal Year
Beginning October 1, 2012 And Ending September 30, 2013 In
Accordance With Section 12.03 Of The Bylaws Of The Corporation
Motion: RW Second: KT
Voting Yes: 7 Voting No: 0 W/O - LS
TABLED
(4) P.O. No. 6265 - An Ordinance As It Pertains To Salaries And Car
Allowances For The Mayor, The Mayor Pro Tern And City
Councilmembers
Motion: DF Second: RW
Voting Yes: 7 Voting No: 0 W/O - LS
TABLED
II
AGENDA
September 4, 2012
VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT -CONTINUED
(5) P.O. No. 6267 - An Appropriation Ordinance Amending The
General Fund Budget For The Fiscal Year Beginning October 1,
2011 And Ending September 30, 2012 By $100,000 In Order To
Fund Operating Expenditures In The Health Department
Motion: KT Second: RW
Voting Yes: 8 Voting No: 0 W/O - LS
APPROVED
Ordinances No: 12 -56
C. Reports And Recommendations - None
VIII. REPORTS OF BOARDS & COMMITTEES - None
IX. ADJOURNMENT OF MEETING
NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May Elect
To Recess The Meeting And Reconvene At 8:30AM On September 5, 2012.
During The Recess, No Action Will Be Taken On Any Item Of Remaining
Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In
Accordance With The Open Meetings Law
12