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Home My WebLink AboutPR 17166: MKY ENTERPRISES - COMPUTER, NETWORK, E-MAIL FOR FIRE DEPARTMENT PORT ARTHUR FIRE DEPARTMENT MEMORANDUM TO: Floyd T. Johnson, City Manager FROM: John Avery, Deputy Fire Chief DATE: 9/21/2012 SUBJECT: Proposed Resolution No. 17166 RECOMMENDATION The Fire Department recommends that the City Council approve Proposed Resolution 17166 authorizing the City Manager to execute a one -year agreement with MKY Enterprise of Port Arthur for computer support, network support and e-mail accounts for the Fire Department. BACKGROUND MKY has provided this support for the Fire Department for several years. The cost has remained the same. The computer support is billed at $4,500 and covers labor charges to keep the department's computers operational. The server support is billed at $3,600 covers labor charges to keep the server operational, including Fire House software support. The email is billed at $300 and includes 80 user email accounts. The total amount of the services is $8,400. MKY has very good response times and has always performed well for the Fire Department. BUDGETARY /FISCAL EFFECT Funds were budgeted for the cost of this service in the FY 2012 -2013 budget in account #001 - 1121 -522 -54.00 STAFFING /EMPLOYEE EFFECT None. SUMMARY The Fire Department recommends that the City Council approve Proposed Resolution 17166 authorizing the City Manager to execute a one -year agreement with MKY Enterprise of Port Arthur for computer support, network support and e-mail accounts for the Fire Department. "Remember, we are here to serve the citizens of Port Arthur" P.R. 17166 9/21/2012 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE (1) YEAR AGREEMENT WITH MKY ENTERPRISE OF PORT ARTHUR FOR COMPUTER SUPPORT, SERVER SUPPORT, AND EMAIL SERVICE IN AN AMOUNT NOT TO EXCEED $8,400 FOR THE PORT ARTHUR FIRE DEPARTMENT; FUNDING AVAILABLE FROM ACCOUNT NO. 001 -1121- 522.54 -00 WHEREAS, the Port Arthur Fire Department operates computer work stations and a server throughout its 7 fire stations and headquarters; and WHEREAS, the department communicates with its officers, other employees, vendors, and information sources via email; and WHEREAS, MKY Enterprise of Port Arthur has provided labor for keeping the department's computers operational, labor for maintaining the server and keeping its software operational, and supplied the department's email accounts; and WHEREAS, MKY has always maintained good response times to request for service and performed those services well; and WHEREAS, MKY has provided these services for the same price for a number of years and proposes to provide the same services at the same prices as outlined in the attached supporting documentation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized and directed to execute a one (1) year contract with MKY Enterprise in an amount not to exceed $8,400 for network computer support, server support, and email service in P.R.17166 9/21/2012 substantially the same form as attached hereto as Exhibit A „ . Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of October, A.D., 2012, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Deloris Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: V al T ' eno Ci y Atti ney APPROVED FOR ADMINISTRATION: Floyd Johnson, City Manager APPROVED AS TO FUNDS: %i gI ! 4 Deborah Echols, Finance Director Shawna Tubbs, Purchasing Manager EXHIBIT "A" • CONTRACT FOR NETWORK COMPUTER SUPPORT, SERVER SUPPORT, AND EMAIL SERVICE THIS AGREEMENT, is made this day of 2012, by and between the City of Port Arthur, a Municipal Corporation organized under the laws of the State of Texas, hereinafter called "Owner" or "City" and MKY Enterprise, a Corporation acting by and through Myong Yu, hereinafter called "Contractor." WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, Owner and Contractor agree as follows: 1. The contractor will provide the Port Arthur Fire Department with network computer support via phone or on site at a cost of $4,500. 2. The contractor will provide the Port Arthur Fire Department with server support at a cost of $3,600. 3. The contractor will provide the Port Arthur Fire Department with eighty user email boxes at a cost of $300. 4. The term of the contract is for a period of one (1) year. 5. This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly authorized officials, this agreement in two (2) copies. Signed on the day of , 2012. WITNESS: CITY OF PORT ARTHUR: By: Sherri Bellard, City Secretary Floyd T. Johnson, City Manager WITNESS: MKY ENTERPRISE By: Print Name: Title: MKY Enterprise Invoice 3830 Hwy 365 Port Arthur, TX 77642 Date Invoice # 1- 409 - 729 -9810 9/20/2012 14147 Bill To Ship To PA Fire Department PA Fire Department PO Box 1018 PO Box 1018 Port Arthur, TX 77640 Port Arthur, TX 77640 P.O. Number Terms Due Date Rep Project Due on receipt 10/1/2012 CON Quantity Item Code Description Price Each Amount 1 Labor Engineer Support via phone or onsite 4,500.00 4,500.00 * *No Hardware Included ** Any addition support will be charged at current hourly price. Subtotal $4,500.00 Sales Tax (0.0 %) $0.00 Total $4,500.00 MKY Enterprise Invoice 3830 Hwy 365 Port Arthur, TX 77642 Date Invoice # 1- 409 - 729 -9810 9/20/2012 14148 Bill To Ship To PA Fire Department PA Fire Department PO Box 1018 PO Box 1018 Port Arthur, TX 77640 Port Arthur, TX 77640 P.O. Number Terms Due Date Rep Project Due on receipt 10/1/2012 CON Quantity Item Code Description Price Each Amount 1 Email 80 User Email Boxes 300.00 300.00 Subtotal $300.00 Sales Tax (0.0 %) $o•oo Total $300.00 MKY Enterprise Invoice 3830 Hwy 365 - Port Arthur, TX 77642 Date Invoice # 1- 409 - 729 -9810 9/20/2012 14149 Bill To Ship To PA Fire Department PA Fire Department PO Box 1018 PO Box 1018 Port Arthur, TX 77640 Port Arthur, TX 77640 P.O. Number Terms Due Date Rep Project Due on receipt 10/1/2012 CON Quantity Item Code Description Price Each Amount 1 Labor Server Support 3,600.00 3,600.00 Subtotal $3,600.00 Sales Tax (0.0 %) solo° Total $3,600.00