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HomeMy WebLinkAboutPR 17307: NELSON COLLABORATIVE CERTIFICATE OF SUBSTANTIAL COMPLETION P. R. #17307 09/25/12/ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE ARCHITECT'S CERTIFICATE OF SUBSTANTIAL COMPLETION FROM THE NELSON COLLABORATIVE FOR THE CONSTRUCTION OF TWO (2) SOFTBALL FIELDS AT SSGT LUCIAN ADAMS PARK WHEREAS, the City of Port Arthur is the recipient of an Outdoor Grant from the Texas Parks and Wildlife Department; and, WHEREAS, said grant is to improve the quality of life for citizens and visitors by expanding the utility and capabilities of SSgt. Lucian Adams Park; and, WHEREAS, pursuant to Resolution No. 11 -506, the City Council authorized a contract with N &T Construction Co., Inc. for the Texas Parks and Wildlife Department funded construction of two (2) softball fields at SSgt Lucian Adams Park; and, WHEREAS, the softball fields are now substantially complete and have met all of the required building codes, zoning requirements, inspections, etc., as delineated in the Code of Ordinances of the City of Port Arthur; WHEREAS, the City of Port Arthur has been presented a Certificate of Substantial Completion attached hereto as Exhibit "A "; and, WHEREAS, staff recommends to City Council that the City Manager be authorized to accept said Certificate of Substantial Completion as delineated herein; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions of the preamble are true and correct. Section 2. That the City Manager is hereby authorized to execute the Certificate of Substantial Completion in a form approximate to that of Exhibit "A ". Section 3. That prior to taking full and final possession of the softball fields, all items indicated in the Punch List (incorporated in the Certificate of Substantial Completion) shall be completed by the Contractor, N &T Construction Co., Inc. P. R. #17307 09/25/12/ca Section 4. That an authorized representative of N &T Construction Co., Inc. shall sign a copy of the resolution agreeing to the terms thereof. Section 5. That prior to the release of project retainage monies, the Director of Parks and Recreation and the Assistant City Manager of Operations or the Director of Public Works must certify to the City Manager that the softball fields are complete and all items listed in the Punch List (incorporated in the Certificate of Substantial Completion) have been finished and the Director of Parks and Recreation must be in receipt of all warranties related to the softball fields. Section 6. That a copy of the caption of the Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this day of October, A.D., 2012, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: Mayor: • Councilmembers: NOES: • Deloris "Bobbie" Prince Mayor ATTEST: Sherri Bellard City Secretary P. R. #17307 09/25/12/ca APPROVED AS TO FORM: , Va Tizeno City Attorney APPROVED FOR ADMINISTRATION: Floyd T. Johnson City Manager _ (//4 Albert Thigpen, IPMA -CP, • S Director of Parks and Recreation Ross Blackketter, P.E. Director of Public Works /City Engineer AGREED TO: N &T CONSTRUCTION CO., INC. By: Print Name: Title: EXHIBIT "A" 've..5.:=AIA Document G704TM — 2000 Certificate of Substantial Completion PROJECT: PROJECT NUMBER: NO301 - - 10 - 001/ OWNER: El (Name and address) CONTRACT FOR: General Construction City of Port Arthur Staff Sergeant CONTRACT DATE: November 28, 2011 ARCHITECT: El Lucian Adams Park Improvement CONTRACTOR: 3400 Lucian Adams Drive Port Arthur, Texas 77642 FIELD: ❑ TO OWNER: TO CONTRACTOR: OTHER: El (Name and address) (Name and address) City of Port Arthur N & T Construction Co., INC 444 4th Street 1376 Laurel Avenue Port Arthur, Texas 77640 Beaumont, Texas 77704 PROJECT OR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE: Entire Scope of Work The Work performed under this Contract has been reviewed and found, to the Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended 'use. The date of Substantial Completion of the Project or portion designated above is the date of issuance established by this Certificate, which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: Warranty Date of Commencement Per Specification June 22 • 12 The Nelson Collaborative 4A / my 13, 2012 ARCHITECT BY DATE OF ISSUANCE A list of items to be completed or corrected is attached her =t'. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreed to in writing, the date of commencement of warranties for items on the attached list will be the date of issuance of the final Certificate of Payment or the date of final payment. Cost estimate of Work that is incomplete or defective: $11,114.95 The Contractor will complete or correct the Work on th ist of ' -ms attached hereto within Zero (0) days fro the above date of Substantial Completion. . N & T Construction Co., INC CONTRACTOR BY ir r DATE The Owner accepts the Work or designated port s substantially complete and will assume full possession at 5:00 pm (time) on June 22; 2012 (date). City of Port Arthur OWNER BY DATE AIA Document G704"" — 2000. Copyright © 1963, 1978, 1992 and 2000 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:53:57 on 09/19/2012 under Order No.3065091909_1 which expires on 07/29/2013, and is not for resale. User Notes: (1885960567) The responsibilities of the Owner and Contractor for security, maintenance, heat, utilities, damage to the Work and insurance shall be as follows: (Note: Owner's and Contractor's legal and insurance counsel should determine and review insurance requirements and coverage.) Owner shall be responsible for all insurance, utilities, maintenance, security and damage work except damage that may be caused by the contractor's work force during correction of punchlist items. AIA Document G704" — 2000. Copyright © 1963, 1978, 1992 and 2000 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any 2 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:53:57 on 09/19/2012 under Order No.3065091909_1 which expires on 07/29/2013, and is not for resale. User Notes: (1885960567) Architectural Punch List Tire Nelson Collaborative Adams Park Improvement Architecture Enginr><ertng City of Port Arthur Texas Program Management Construction Management AP2/4Campo" Date Issued: 6/20/2012 Date Walked: 6/14/2012 TNC Project No.:N1601 -C -11 -001 Attendees: Timothy Barnes, TNC Alton Smith, N &T Distribution: Dr. Thigpen, Port Arthur Chandra Alpough, Port Arthur David Tayyari, Dikita Submitted by: Timothy Barnes, TNC STATUS / DATE SUBCONTRACTOR NO. DESCRIPTION CHECKED BY Provide final cleaning throughout Install Room Identification Plaques Provide testing for electrical systems throughout EXTERIOR 1 Patch and repair asphalt along Park Road 2 Remove construction debris 3 Provide sod at perimeter of Concession Stand 4 Regrade Softball Field #2 along third base side 5 Remove weeds and maintain sodding at fields 6 Provide final grading ELECTRICAL 01 1 Install missing door on electrical panel 2 Label electrical panels 3 Install engraved panel nameplates 4 Repaint hollow metal door & frame 5 Install blank plate and strike 6 Install permanent cores 7 Label electrical switches 8 Remove construction debris CONCESSION 02 1 Install mirror 2 Touch up paint at ceiling 3 Repaint hollow metal door & frame 4 Caulk around a/c unit 5 Install a/c filter 6 Remove construction debris 7 Install permanent cores Ic\MANelson Collaborative \CLIENTS \City of Port Arthur - NO301\NO301 -C-10-0001\ DiveArchitectural_ Punchlist _AdamsParklmprovement_062012 Page 1 of 2 STATUS/ DATE SUBCONTRACTOR NO. DESCRIPTION CHECKED BY MEN 03 1 Install correct door & hardware 2 Repaint hollow metal door & frame 3 Install permanent cores WOMEN 04 1 Repaint hollow metal door & frame 2 Install permanent cores END OF PUNCH LIST Ic\M:Nelson Collaborative \CLIENTS\City of Port Arthur- NO3011NO301 -C-10- 0001\ Div61Architectural_ Punchlist _AAamsParklmpmvement_062012 Page 2 of 2 PUNCH LIST ADAMS PARK IMPROVEMENTS June 26, 2012 General Site 1. Southwest side of construction area - Leaning trees (affected by construction activities) along the SW -NW boundary line tree buffer to be either removed or straightened up and stabilized. 2. All erosion control measures to be removed once the grass has established. 3. All exposed soil within the construction site to be seeded as provided on plan sheet C1.03 and specifications. Topsoil and seed application to be applied to all exposed surfaces including new ditches. 4. Weeds within construction limits to be eliminated. 5. All construction soils affected by construction traffic to be re- conditioned and grass seeded. Drainage 1. Clean up sediment within the drainage pipes. 2. All ditches affected by construction to be grassed. Parking 1. One of the HC parking spaces must be labeled with Van Accessible sign (see plan sheet C1.14) Dugouts 1. All dugouts - Bolts protruding inside dugouts along the fence crossbars could cause injury. Cut the protruding parts of the bolts at the fence behind the players' bench as well as at the opposite fence (facing players inside dugout). 2. All dugouts - Move all player benches forward to provide 7" gap between the top of benches backrest and the fence poles (8" to centerline of fence post). See side profile detail on plan sheet C1.08. Bleachers 1. The HC spaces at the ends of the bleachers should be marked with HC signs. These signs can either be painted on the concrete or on mounted signs. Sidewalk 2. All sidewalks to receive a strip of block sodding on both sides per plan and specifications. 3. Sidewalk side slope at the north of concession building (around the existing tree) is too steep. Side lope should be no steeper than 3 horizontal to 1 vertical. Softball Fields 1. In softball fields a pitcher's mound is not required (plan error). Level the pitcher's plate with the surrounding ground. 2. Install bases and pitcher's plate. See attachment for information. 3. Grades between infields and adjacent fences /dugouts dip. These low areas will cause water puddles an`�I soggy areas. Adjust grades for positive drainage. See plan contours — sheet C1.03. Ensure runoff from infield drains across sidewalk to the drainage swale behind bleachers per contours on plan sheet C1.03. Softball Field The softball diamond is closely related to the baseball diamond, which is one of the oldest and most complex pieces of geometric symmetry in all of sports. Of course, not every field is constructed exactly the same. Fields all across the world differ in terms of distances of baselines, outfield fences, and the pitching rubber. In the official rules of the International Softball Federation, the maximum outfield distance is stated to be 250 feet. Interestingly, this maximum is shared by both men and women. The variations in the distances are purely team - specific. While men's fields tend to be deeper, youth leagues and collegiate teams often have smaller outfields. These dimensions can also vary depending on the league. s Q ---- ' .. ii� ���ccc� na.a� , asfi Softball field pictures. !. v.... :- , - ' ' ' , r7r- 4 ,,,;, - ,.:: 45'='ci 11:"....***--\\\°: et n -, r The following are all taken from the official International Softball Federation rules, but apply universally to nearly every full -sized field in the world. • Home plate: The plate is a white rubber pentagon with one side measuring 17 inches in length from the base to the point. Two sides measure 8.5 inches in length, and two sides measure 12 inches in length. The two 12 -inch sides form a point and face directly away from the pitcher's rubber. • Batter's boxes: Both the right -hand and left-hand boxes measure 3 feet in width and 7 feet in length; each box is 6 inches away from home plate, positioned so the midpoints correspond to the midpoint of home plate. • Catcher's box: The catcher's box measures 10 feet in length from the back of home plate, and 8.5 feet in width. Pitcher's Mound Area • Pitcher's rubber: The rubber is a white slab, measuring 24 inches by 6 inches. The pitching rubber should be level with the ground. • Pitcher's circle: The pitcher's circle should be a measurement of an 8 -feet radius around the pitcher's rubber. Bases and Baselines • First base: First base is a called a safety base or double base. It is the length of two bases, 15 inches wide and 30 inches long. The safety base is positioned across the first base line so that half of the base lies in fair territory and the other half lies in foul territory. The half that is in fair territory is painted white and the half that is in the foul territory is painted orange. • Second and third base: Second and third base are white, measure 15 square inches, and are 3 to 5 inches thick. Third base is positioned entirely in fair territory. Second base lines up squarely with first base and third base, so that the four bases form a perfect 60- foot square. • Distance from home plate to first base: 60 feet. • Distance from first base to second base: 60 feet. • Distance from second base to third base: 60 feet. • Distance from third base to home plate: 60 feet.