HomeMy WebLinkAboutPO 6275: EDC BUDGET AMENDMENT • Interoffice MEMORANDUM To: Mayor, City Council, Acting City Manager From: Floyd Batiste, CEO Date: September 25, 2012 Subject: P. O. No. 6275; Council Meeting on October 2, 2012 AN ORDINANCE AMENDING THE BUDGET FOR THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 FOR THE PURCHASE OF A NEW TRUCK II P.O. No. 6275 9/25/2012 CS ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE BUDGET FOR THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 FOR THE PURCHASE OF A NEW TRUCK WHEREAS, the City Council approved the budget for the City of Port Arthur Section 4A Economic Development Corporation (the "PAEDC ") on September 18, 2012 per Ordinance No. 12 -58; and WHEREAS, during its regular meeting on September 6, 2012 the PAEDC Board of Directors approved the purchase of a new vehicle; and WHEREAS, the City of Port Arthur Purchasing Department received four (4) quotes for the purchase of a new truck with the lowest quote from Philpott Motors of Nederland, TX ( "Philpott") in the amount of $16,348.00 for a 2013 Ford F -150 Regular Cab Truck as denoted in Exhibit "A "; and WHEREAS, sufficient funds are available in the operating reserve of PAEDC to fund this amendment of $16,348.00, to be added to the Equipment Account (120- 1429 -582- 92.00); and WHEREAS, the PAEDC Bylaws requires that the City Council approve its budget and budget amendments. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the Budget for the PAEDC be increased by $16,348.00, to be added to the Equipment Account (120- 1429 -582- 92.00). Section 3. That Section 2 of Ordinance 12 -58 shall be amended to read: That the budget of the City of Port Arthur Section 4A Economic Development Corporation is hereby adopted and approved in the sum of Six Million One Hundred Twenty -Two Thousand Nine Hundred Fifty -Seven Dollars ($6,122,957). Section 4. That a copy of the caption of this Ordinance be spread upon the Minutes of the City Council. Section 5. That the ordinance shall be effective immediately. READ, ADOPTED AND APPROVED on this day of A.D., 2012, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers NOES: • Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard, City Secretary #952964 Page 2 APPROVED: Floyd Batiste, PAEDC CEO APPROVE ' AS TO FORM: I t/ Guy N. Goodson, PAEDC Attorney APPROVED AS TO FORM: V ecia R. izeno, 'ty A orney m b e #955576 Page 3 EXHIBIT "A" 09/24/2012 16:42 4097240886 PHILPOTT MOTORS PAUL U1'04 CITY OF PORT ARTHUR QUOTE SHEET city of — (Specifications are attached) 1 Win,' Texas Date of Request: September 24, 2012 Department Requesting Quote: Economic Development Corporation Equipment Needed: Truck Quote Due Date & Time: Tuesday, September 25, 2012 by 12:00 P.M. Del1Very: Quotes are to be faxed to (409) 983 -8291, E- trailed to cwiliiamseportarthur.n Delivered to the Purchasing Div., 2 " floor, City Hall. Questions, Please contact: Clifton Williams, Purchasing Asst., (409) 983 -8161 Amount/Price: $ �Q Make/Model: ---- t`t`C \- 1 .C\ Truck will arrive in V calendar days. Ns ) company Nai a Signatu r- Prin7elName Phone Add► ss Fax N .. 1 E -email Pf■i■ \ A\- City, State, Zip I . � err Shawna Tubbs, CPPO, CPPB Date Purchasing Manager Pagel of 9 5 5 • a5" • 5.:. — 'FIICPU r I MU1 UN5 rRUt ULI n4 SPECIFICATIONS FOR THE PURCHASE OFA TRUCK FOR EDC Minimum requirements are listed below: 1. 6- Cylinder 19. Width: Minimum 79 inches. 2. 3.7 Liter Engine 20. Wheel Base_ Minimum 119 inches 3. 215 Morse .Power 21. Payload 1,300 lbs. 4. Air Conditioner 22. Interior: Dark Color 5.. 2 Wheel Drive 23. Receiver Hit Tow Package 6. 3 year 36,000 mile warranty 24. Minimum Towing Capacity 2, 000lbs 7. Automatic Transmission 8. Cruise Control 9. 2 Doors 10. 3 person seating 11. Floor Mats front and back 12. Spare tire fill size 13. AM /FM Radio with CD Player 14. Color: White 15. Must be able to receive in 90 days once order is placed. 16. Length: Minimum 205 inches. 17. 6 Foot Bed 18. Height: Minimum 73 inches. Page 2 of Jj ' bb/ 14/ 1b1 L 1b4 1 41Ty 114bbbb I 1 I1LI U I I mU 1 UKD r HUt GJi U4 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: I hereby certify that do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. lk !'q ♦ \M ` Firm Names Date lb 1 , lh Authorized Signet a�e-----) Title ■ V, 1 \ 16. It % I S '' I Name • .fie print) Telephone F, , . , NI, i IC Ili ,,,, '‘1,,,, • tik Email STATE: e P. I COUNTY: # . SUBSCRIBED AND SWORN to before me by the above Warned °, r) on this the _ day of �i _, 20j_.• 1141.1rfrif rim* 1 , ‘� , .i "P PKRISTEN N. MURDOCK Notary Public , - ``_ * Notary Pubilo ' "` STATE OF TEXAS ��� wilmige m y Comm. Exp, 11/16/2014 RETURN''' ` XITI '1'' ifi" k. PART OF THE BID PROPOSAL Page 3 of 9 U3/ L4/ Lk71 L l b: 4L 4kTi rL4L1dUb I 11Lr U I i PlU I UK5 rHUt U4/04 CONFLICT OF INTEREST QUESTIONNAIRE FORM C IQ For Vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the la.w by It.B. 1 80" Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, 1 And Government o C os e y a pe sos w hor Section bu 1 el as def by Section 176.001 (1 -a) with a local governmental entity person ed business after the date the on becomes A person commits an offense if the person knowingly violates Section 176,006, Local Government Code. An offense under this section is a Class C misdemeanor. X. Name of person who has a business relationship with local governmental entity. 2. I 1 Cheek this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than 7 business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3. Name of a local government officer with whom filer has employment or business relationship. Name of Officer This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001 (1 -a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? I 1 1 Yes No • B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes I_..I No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government Officer serves as an officer or director, or holds an ownership of 10 percent or more? Yes Ii No D. Describe each employment or business relationshi. with the local ovcrnment officer named in this section. Si _nature if Berson doin business with the •ov • nmental enti Date Pa 4 of 9 09/24/2012 11:34 2149131305 DALLAS DODGE GOV SLS PAGE 01/09 CITY OF PORT ARTHUR uir rx * QUOTE SHEET City of - S ^" - " � It (Specifications are attached) pri rthur Date of Request: September 24, 2012 Department Requesting Quote: Economic Development Corporation Equipment Needed: Truck Quote Due Date & Time: Tuesday, September 25, 2012 by 12:00 P.M. Delivery: Quotes are to be faxed to (409) 983 -8291, E- ►nailed to cwilliarns @portartltur.net • Delivered to the Purchasing Div,, 2 floor, City Hall. Questions, Please contact: Clifton Williams, Purchasing Asst., (409) 983 -8161 Amount/.Price: $ !4 c Make/Model: do e. 5 f 0 • Truck will arrive in Q p x� m � ! calendar days. lP A .P op Company Name Sig ature • Printed Name Phone Address Fax - -14.4; AZ 7i'# 4 sir ,O u �. .t City, State, Zip . E-mail ,,- z— Shawna Tubbs, CPPO, CPPB Date Purchasing Manager Page 1 of 9 . 1 1 09/24/2012 11:34 2149131365 DALLAS DODGE GOV SLS PAGE 02/09 SPECIFICATIONS FOR THEFURCHASE OFA TRUCK FOR EDC Minimum requirements are listed below: 1 . 6- Cylinder 19. Width: Minimum 79 inches. 2. 3.7 Liter Engine 20. Wheel Base: Minimum 119 inches 3. 215 Horse Power 21. Payload 1,300 lbs. 4. Air Conditioner 22. Interior: Dark Color 5 .. 2 Wheel Drive 23. Receiver Hit Tow Package 6. 3 year 36,000 mile warranty 24. Minimum Towing Capacity 2, 0001 bs 7 . Automatic Transmission 8 . Cruise Control 9. 2 Doors 10 . 3 person seating 11- Floor Mats front and back 12. Spare tire fall size 13. AM/FMRadio with CD Player 14. Color: White 15. Must be able to receive in 90 days once order is placed. 16. Length: Minimum 205 inches. 17 . 6 Foot Bed 18 . Height: Minimurnz 73 inches. ,Page 2 of 9 09/24/2012 11:34 2149131306 DALLAS DODGE GOV SLS PAGE 03/09 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of e company whose signature is binding. The u ersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that X do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. l further agree to pay succeeding debts as they become due. Firm Name Date �•' �'v /rte Au rize agnature Title Name (please print) Telephone e hSAA.i' l /-doc ' C4 7 • c '— Email STATE: COUNTY: G -.07? SUBSCRIBED AND SWORN to before me by the above named Oil this the c; ` '� day of p‘'" 2Ot . Alb st Pubile RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL 'Y RENEE BROWN � �� My Commission Expires January 6, 2014 Page 3of9 I - by/24/2012 11:34 214913130E DALLAS DODGE GOV SLS PAGE 64/09 • CONFLICT NTEREST QUESTIONNAIRE FO1M CIQ For Vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by I 1491, $0` Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001 (l -a) with a local governmental entity and the person meets requirements under Section 176.006 (a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7 business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1. Name of person who has a business relationship with local governmental entity. .P.o 44soe 2. I Check this box if you are filing an update to a previously tiled questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than 7` business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3• NROIC of a local government officer with whom filer has employment or business relationship. Name of Officer This section (item 3 including subparts A, 8, C, Rc D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176,001 (1 -a), Local Government Codc. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? Yes No 8. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, f or at the direction of the local government officer named in this section AND the taxable income is not received from the Local governmental entity? Yes * No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government. Officer serves as an officer or director, or holds an ownership of 10 percent or more? Yes F94 No D. Describe each employment or business relationship with the local ovemment officer named in this section. 4 4 �� P Signa !f ern doing business with the governmental entity Date Page 4 of 9 09/24/2012 11:34 2149131306 DALLAS DODGE GOV SLS PAGE 05/09 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and /or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BIZ). The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s) /substitutions(s) deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: I . Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5% of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. TERMINOLOGY: "Bid" vs. "Proposal " - -For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Port Arthur. MENEVIU1VI STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: I. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. Page 5 of 9 69/2412612 11:34 214913136E DALLAS DODGE GOV SLS PAGE 66/69 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and /or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and /or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER; A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Economic Development Corporation P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the Jaws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. IN'T'EREST OF UMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. Page6of9 09/24/2012 11:34 214913130E DALLAS DODGE GOV SLS PAGE 07/09 DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any -one owing delinquent taxes, paving assessments or any money to the City untill such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: Alll bids are to be F.O.B,, City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option, of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set -off until such time as the exact amount of damages due the City from the Contractor is determined. Page 7 of 9 09/24/2012 11:34 2149131306 DALLAS DODGE GOV SLS PAGE 08109 TERMIINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will. be paid for the P � p service that it has erformed up to the termination p p date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub - contractors for work under this contract, if this is deemed necessary to protect its interests, CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB - CONTRACTS: The Contractor shall not execute an agreement with any sub - contractor or permit any sub - contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of there, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or $500,000 each person /$500,000 per occurrence for contracts of $100,000 or less; or Bodily injury $1,000,000•single limit per occurrence or $500,000 each person /$1,000,000 per occurrence for contracts in excess of $1.00,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of $1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of $2,000,000 for contracts in excess of $100,000. 2. Commercial Automobile Liability Insurance (Including owned, non -owned and hired vehicles coverage's). a. Minimum combined single limit of $500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Page 8 of 9 2 11:34 2149131306 DALLAS llUL WV 5L5 rH.at n�� n7 Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in . any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Forrn should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be fled with the City of Port Arthur not more than ten (10) days after execution, of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Wage 9 of 9 * , , , CITY OF PORT ARTHUR x„ 4,...; 2 QUOTE SHEET City of .;= . n+ r, IA w � (Specifications are attached) To 11 , art rth.��� 7i:i'aa' Date of Request: September 24, 2012 Department Requesting Quote: Economic Development Corporation Equipment Needed: Truck Quote Due Date & Time: Tuesday, September 25, 2012 by 12:00 P.M. Delivery: Quotes are to be faxed to (409) 983 -8291, E- mailed to cwilliams@portarthur_net Delivered to the Purchasing Div., 2 floor, City Hall. Questions, PIease contact: Clifton Williams, Purchasing Asst., (409) 983 -8161 * Price cDeS MA ;11C LI e. Pees - 00 4R. -J-a,- - fi11 ci (iCew .5rs Amount/Price: $ 1 1 3 1 2. 00 Make/Model: F0 i F 150 I Ro (,3 Track will arrive in ?( calendar days. I . c . .t. /G a ..1.. ompany Name Signature e---- key.) P 0.a.1 s . - 59 - 2 t l Printed Name Phone - I ii ,mil- 5 3 Address Fax 1 0 �1.. V e (1r r l of 32cr lj o G1s `�' TJ v1 ciGYS C et prd a/err:A J • CO M1.. City, State, Gip ( E-mail _ ?/R‘ 7,0(2-- _ Shawna Tubbs, CPPO, CPPB Date Purchasing Manager Page 1 of 9 SO/Z0 39 d ' DA NOSd3QNti nb8TE88T8Z 8T :TT ZT8Z /SZ /5o I jdei s /9 . . ,"" 1 P530 VEHICLE ORDER CONFIRMATION 09/25/12 11:09':,22 Dealer;' 17 521;5 . 2013'F-150 Page: 1 o'E' 1 Order No: F021 Priority: K4 Ord FIN: QP362 Order, Type: 5B Price Level.: 315 Ord PEP: 100A Cuat /Flt Name: PART AURTHUR PO Number: •. ' RETAIL DLR INV .._ . . - FIC F150 4X2 R/C 61X XL PLUS PACKAGE 126" WHEELBASE 58B AM /FM SINGLE CD , » I YZ OXFORD WHITE 50S CRUISE CONTROL A VINYL 40/20/40 MY KEY a S STEEL GRAY INT FRT LICENSE BKT i 100A EQUIP GRP 535 TRAILER TOW PKG . .XL SERIES SP DLR ACCT ADO' .17" GREY STEEL SP FLT ACCT CR 99M 3.7L V6 FFV ENG FUEL CHARGE 446 IJ`LEC 6 -SPD AUTO NC NC >34A NET INV FLT OPT . - P235 BSW A-T DES's AND DELIV X19 w . . S ,REG ,1 L,7a. . .. , NC. . .NC TOTAL, BASE AND OPTIONS .'',°' ` 645041 GVWR ' • ' TOTAL n .: St;CT SHFT TRANS - - . *THIS IS NOT AN ' INVO CE* - ' .a - ; ., t . 5' '! FIG . GAL , 7.' 1NK . " . _'- J'.:'- ' ,1 1-'i ,.1, ,.', .., • F1 ^Help ' ', F2 =Return to Order F3 /F12 -Vel 'and Menu •, .,,, I'4= Submit F5 =Add to Library S099 - .PRESS F4 TO SUBMIT' `. . '`-.. '• .- ' Agleiactv' . Y 1 .1 1 ,. -._ nC nnin -in.nn. n'D 71h. SO/E0 39 d G Od NOSd3QNV Ot OT:TT -6TOZ/S?/EO SPECIFICATIONS FOR THE PURCHASE OF .A TRUCK FOR EDC Minimum requirements are listed below: 1 6- Cylinder 19. Width: Minimum 79 inches. 2. 3.7 Liter Engine 20. Wheel Base: Minimum 119 inches 3. 215 Horse Power 21. Payload 1,300 lbs. 4. Air Conditioner 22. Interior: Dark Color 5.. 2 Wheel Drive 23. Receiver Hit Tow Package 6. 3 year 36,000 mile warranty 24. Minimum Towing Capacity 2, 000lbs 7. Automatic Transmission 8. Cruise Control 9, 2 Doors 1 3 person seating 11. Floor Mats front and bac/c 12. Spare tire full size 13. AM/FM Radio with CD Player 14. Color: White 15. 1164st be able to receive in 90 days once order is placed. 16. Length: Minimum 205 incites. 17. 6 Foot Bed 18. Height: Minimum. 73 inches. Page 2 of 9 SO 170 39 d QdOd NOSJECNy OP 1E6518Z 81: TT Z18Z/ !h8 AFFIDAVIT Ali pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The unders ed offers and agrees to one of the following: 1 hereby certify that I do not have outstanding debts with the City of Port Arthur. 1 further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. 1 further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. 1 further agree to pay succeeding debts as they become due. A/1140),J 2-- Firm Firm Naame D ; to f � /G. `�-.-- /Iff Ji e ei . S d - e Authorized Signa .ire Title r--- eP �ol)s - ,' /` 5 °06 - / Name (please print), Telephone Crc n 0 017.0 a oclersson Pe rc)niercA - tr r ethIA, Email STATE: j x , COUNTY: LA2 e SUBSCRIBED AND SWORN to before me by the above named 4 CV MJ PI ( on this the _dayof �, _<za . . ( +; . ALVIN L. WILLIAMS 4 M Commission Expires • ., ovem.: I . RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL page 3 of 9 SO /SO 39Vd 'J Od NOSdQNV O TEBST8Z eT :TT ZTOZ /SZ!bO . 7 CITY OF PORT ARTHUR QUOTE SHEET t (Specifications are attached ) ';,Rr .1 ort rthu�' Tr ups Date of Request: September 24, 2012 Department Requesting Quote: Economic Development Corporation Equipment Needed: Truck Quote Due Date & Time: Tuesday, September 25, 2012 by 12:00 P.M. Delivery: Quotes are to be faxed to (409) 983 -8291, E- mailed to c \ki I iiamsTtporfartliur .net Delivered to the Purchasing Div., 2" floor, City Hall. Questions, Please contact: Clifton Williams, Purchasing Asst., (409) 983 -8161 j Amount/Price: $ 19 97-44'° Make/Model: ge e /yr Truck will arrive in it calendar days. &//) Coney Name Signature aiyv All Printed Name h one 6#711e/a7Rdd �� el Address Fax ef,a4ts‘ 72 City, State, Zip E -m Shawna Tubbs, CPPO, CPFB Da Purchasing Manager Page l of 9 abed xed dH kld1717.g 10Z 5Z daS SPECIFICATIONS FOR THE PURCHASE OFA TRUCK FOR EDC Minimum requirements are listed below: 1. 6- Cylinder 19. Width: Minimum 79 inches. 2 . 3.7 Liter Engine 20. Wheel Base: Minimum 119 inches 3. 215 Horse Power 21_ Payload 1,300 lbs. 4. Air Conditioner 22. Interior: Dark Color 5.. 2 Wheel Drive 23. Receiver Hit Tow Package 6. 3 ear 3 y 36,000 mile warranty 24. Minimum Towing Capacity 2,000lbs 7 . Automatic Transmission ale) 8 Cruise Control �, t -4e v4 1Gil ,b6/;)1 ,11 9. 2 Doors 7'�C btu /# a Q/ .� I0. , r '� �' � ll 3 person seating �i 2 271 4 � 1 / 49/7/ a 11.1 //Vex- g �rl��� 11. Floor Mats front and back ,T aJri 12. Spare tire full size Fe-��t60 ill > r_if 13. AM/FMRadio with CD Player - - l1 e- ) '°'''i 1 tj l Z 14. Color: White 2 15. Must be able to receive in 90 days once order is placed 16. Length: Minimum 205 inches. - 7 - Ad /I t9t . ,/7.9 17. 6 Foot Bed 41_ peD . / e 18. Height: Minimum 73 inches. Page 2 of 9 14-/ii2&94e- /Ail( /I A ex _ li e_ H Z abed xe dH W�t� d:S Z 60Z SZ daS I _ AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duty authorized officer of the company whose signature is binding. The uri,dersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. I//tM4 £/2 ffl 17 Fi 1. a (1 07787 - Auth ed Si 'Title Name (please print) elephant rddhio a ddf,4z/--- Email STATE: COUNTY: _ 1 A.' SUBSCRIBED AND SWORN to before me by the above named V, C'lhO l on this the � day of AA" 20 . g %g). SHANA DAVIDSON , k4 I '�' �': Notary Punic, state of Texas f Public ` My Commission Expires '%h; N N; August 02, 2016 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 3 of 9 E a6ed xed dH WdIvt Z 60Z 5Z daS Sep 25 2012 5:44PM HP Fax page 4 • m . ° �" P ° . �.,. • c 7: A Vim G I' �- - o �i _ m- Y. a . c g T }t _ �: z :121- �y = : o fi r 2 W ix, X G 7 fJ 2 to - w �3 �f . n 0 0 w Z - 'Ii-;.: % • N 0.1:::0 A) T Q i33 'f7' 1A m ..,-Ti � C - E " ' 0 . 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