HomeMy WebLinkAboutD. SCOREBOARDS CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT PURCHASE OF PAGE
October 10, 2012 NUMBER— (P) 001— TWO SCOREBOARDS FOR 1 of 1
1207 - 531.92 -00 SSGT. LUCIAN ADAMS
PARK TPWD FIELDS
RECOMMENDATION:
The Department of Parks and Recreation recommends that the City Council approve the purchase of two (2) scoreboards
in the amount of $20,663 ,which includes controllers and installation, from Spectrum Scoreboards the qualified bidder
submitting the lowest bid price. There are no Port Arthur vendors engaged in the sale of professional scoreboards.
BACKGROUND:
The City Council of the City of Port Arthur has made "quality of life" a primary goal of city governance and
administration. Through the use of Texas Parks and Wildlife Department grant funding two (2) competition level
softball fields have been constructed at Ssgt. Lucian Adams Park. This purchase would place a professional scoreboard at
each field; thus enhancing the utility and usability of each field. The Department of Parks and Recreation is
recommending purchase from a qualified bidder presenting the lowest bid price.
Softball Total
Scoreboard Price Installation Amount
Spectrum Scoreboards $17,740 $2,923 $20,663
General Scoreboard, LLC $18,395 $2,695 $21,090
Davis Scoreboard and $21,475 (included) $21,475
Equipment
BUDGET/FISCAL EFFECT:
Funds are available for this purpose from the Account No. (P) 001-1207-531.92-00. Approval would authorize
expenditure of funds in the amount of $30,663.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY:
The Department of Parks and Recreation recommends that the City Council approve the purchase of two (2) scoreboards
in the amount of $20,663 ,which includes controllers and installation, from Spectrum Scoreboards the qualified bidder
submitting the lowest bid price. There are no Port Arthur vendors engaged in the sale of professional scoreboards.
' 1
Dr. Albert T. Thigpen, CAS, CCP Deborah Echols, CPA Shawna Tubbs, CPPO, CPPB
Dir. Parks and Recreation Director of Finance Purchasing Manager
PREPARED BY: ATT /att DISPOSITION BY COUNCIL: PROCESSED BY:
APPROVED BY: DAPPROVED DOTHER
(DESCRIBE) CITY SECRETARY
CITY MANAGER
DATE: DATE
SPECTRUM
SCOREBOARDS scoreboards • video boards • electronic marquees
10048 Easthaven Blvd. • Houston, TX 77075 • Ph: 713 -944 -6200 • 300- 392 -5050 - Fax: 713- 944 -1290 • spectrumscoreboards.com
QUOTATION
September 6, 2012
TO: Path
City of Port Arthur
RE: BASEBALL SCOREBOARDS FOR CITY OF PORT ARTHUR
We would Iike to offer our price quotation as follows:
TWO — SPECTRUM Mode19514 -U4C Baseball Scoreboards
with our Premium Urethane Enamel Finish in Red &
White. Includes `Smart Power' Power Supplies. pp $ 17,740
TWO — MultiSport Control Consoles with built -in carrying cases. Included
1,000' — Scoreboard Control Cable with control plugs. 550
Delivery, Installation and Final Hookup. Does not include
Support Structures, running data cable, electrical power, or
conduit work. Does include delivery, assembly, erection, and
welding of scoreboards and signs to support structures. Also
includes final connection of the electrical power to the scoreboards
and final connection of the control cable to the scoreboards and
at the control console locations. 2.373
TOTAL DELIVERED & INSTALLED $ 20,663
We value our longstanding relationship with the City of Port Arthur and we look forward to working with you
soon.
Sincerely,
Stems calocut
Regional Sales
SG \ Ilk\ CITYOF PORTARTHU19514U4C -2
"Prices are valid for 90 Days.
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www.spectrumscoreboards.com
NEW Spectrum SALES & INSTALLATION - PARTS & SERVICE ALL BRANDS
Office (734) 753 -5652 Fax (734) 753 -5492
21099 Clark Rd - Belleville, MI 48111
Date 9/06/12 QUOTE # 9- 959 -12
Attn: Path
City of Port Arthur
General Scoreboard is pleased to provide the following pricing for new Spectrum LED baseball
scoreboards. The boards have a Premium Urethane Enamel finish and can be ordered in your
choice of colors.
Installation to include;
- Delivery of boards to site
- Assembly of scoreboards including harness
-Final connection of A/C power at service entrance
-Final connection of data cable at board and operating point
lu
Pricing as is follows;
-Two (2) Spectrum model # 9514 — U4C Baseball Scoreboards 18,395.00
- Installation as outlined 2,695.00
GRAND TOTAL $21,090.00
Please contact me if you have any questions.
Sincerely,
Greg Lucas E -mail oreglucas
General Manager
Liability & Workers Compensation, Frankenmuth Insurance Co. Policy # CPP -0769971
DAVIS SCOREBOARDS & EQUIPMENT
4021 Buckingham Dr.
Norman, Oklahoma 73072
Phone: 405 - 360 -3507 Fax: 405 - 364 -3052
PROJECT: City of Port Arthur
Baseball Scoreboard Quote
DATE: September 6, 2012
TO: Path
EQUIPMENT DESCRIPTION PRICE
2- Spectrum Baseball Scoreboards
(Model 9514 -C4)
2- Surge Protectors
2- MSX Controllers
1000' of Control Cable
*Delivered, Installed, & Control Hookup
GRAND TOTAL $ 21,475.00
Installation quoted does not include getting the cable to the board, any
electrical power to the board, or running any conduit. The quote does
include getting the boards to the site, putting the board together, and
hanging the board. Also includes hooking up the scoreboard to the electrical
power and making up the connections of the control cable to the scoreboard
and at the control console location.
Thanks,
Rick and Fannie Davis