HomeMy WebLinkAbout10.16.12 POST AGENDA REPORTPOST AGENDA REPORT
City Council Meeting
City Hall Council Chamber
City Of Port Arthur
OCTOBER 16, 2012
8:30AM
PLEASE TURNOFF OR MUTEALL CELL PHONES
INVOCATION, PLEDGE & ROLL CALL
Mayor Prince
Ma)ror Pro Tern Lewis, Jr.
Councilmember Scott, Jr.
Councilmember Segler
Councilmember Albright, III
Councilmember Doucet, Sr.
Councilmember Williamson
Councilmember Freeman
Councilmember Thomas
City Manager Johnson _
City Secretary Bellard _
City Attorney Tizeno _
Sergeant At Arms:
Police Chief Blanton Or Designee
II. PROCLAMATIONS & MINUTES
Proclamations
Minutes
September 18, 2012 - Regular Meeting - APPROVED
October 2, 2012 - Special Executive Meeting - APPROVED
October 2, 2012 - Regular Meeting - APPROVED
October 9, 2012 - Special Meeting - APPROVED
III. PETITIONS & COMMUNICATIONS
A. Speakers
B. Presentations
(1) Presentation By Lowra A. Harrison Regarding Environmental
Management
(2) Blue Santa Presentation
AGENDA
OCTOBER 16, 2012
III. PETITIONS & COMMUNICATIONS - CONTINUED
C. Correspondence - None
IV. PUBLIC HEARINGS - NONE
V. UNFINISHED BUSINESS
The Following Items Of Business Were Held From The Previous Meeting
At Which No Action Was Taken On These Items:
Ordinance
(1) P.O. No. 6276 - An Ordinance As It Pertains To Salaries And Car
Allowances For The Mayor, The Mayor Pro Tern And City
Councilmembers By Amending The Mayor's Car Allowance To Be
$600 Per Month, Which Equals 1,081 Miles Per Month At The
Current IRS Rate Of $0.555; The Mayor Pro Tem's Car Allowance
To Be $550 Per Month, Which Equals 990 Miles Per Month At The
Current IRS Rate Of $0.555; And Councilmembers Car Allowance
To Be $500 Per Month; Which Equals 900 Miles Per Month At The
Current IRS Rate Of $0.555; And Thereby Adding The Difference
To Their Respective Salaries (Requested By Mayor Pro Tern Lewis)
Motion: WL Second: HD
Voting Yes: 4 Voting No: 3 DF, I-S, DP W/O RW & KT
APPROVED
Ordinance No: 12 -70
VI. CONSENT AGENDA
NOTICE TO THE PUBLIC The Following Items Are Of A Routine Or
Administrative Nature. The Council Has Been Furnished With Background
And Support Material On Each Item, And /Or It Has Been Discussed At A
Previous Meeting. All Items Will Be Acted Upon By One Vote Without
Being Discussed Separately Unless Requested By A Council Member Or
A Citizen, In Which Event The Item Or Items Will Immediately Be
Withdrawn For Individual Consideration In Its Normal Sequence After The
Items Not Requiring Separate Discussion Have Been Acted Upon.
Motion: MA Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
AGENDA
OCTOBER 16, 2012
VI. CONSENT AGENDA - CONTINUED
(A) Consideration And Approval Of Payment To Heil Of Texas,
Houston, TX In The Amount Of $5,241.80 For Preventive
Maintenance In The Public Works Solid Waste Divisions
(B) Consideration And Approval Of Payment To Spid /e & Spid /e, Inc.,
Port Arthur, Texas In The Amount Of $17,122.54 For Invoices In
Public Works Landfill Division
(C) Consideration And Approval Of Payment To Woiiack Testing
Service, LLC, In The Amount Of $12,600 For Fire And Police
Promotional Examinations
(D) Consideration And Approval Of Payment To Spectrum Scoreboards
In The Amount Of $20,663 for SSGT. Lucian Adams Park TPWD
Fields
(E) Expense Reports
Councilmember Elizabeth "Liz" Segler:
Attend Region 16 Meeting In Liberty, Texas
September 27, 2012 $ 73.54
Councilmember Raymond Scott:
Attend International Economic Development Conference
In Houston, Texas - September 30 - October 3, 2012 $2,036.64
Councilmember Harold Doucet:
Attend International Economic Development Conference
In Houston, Texas - September 30 - October 3, 2012 $1,942.94
Res olutions - Consent
(1) P.R. No. 17276 - A Resolution Authorizing The Execution Of A
Contract Between The City Of Port Arthur And Jefferson County
Adult Day Center (JCADC) For Public Service In The Amount Of
$3,000 To Provide Daytime Supervision And Health Services For
Seniors And Disabled Adults For The Benefit Of The Low And
Moderate Income Residents Of The City Of Port Arthur
Resolution No: 12 -484
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AGENDA
OCTOBER 16, 2012
VI. CONSENT AGENDA - CONTINUED
(2) P.R. No. 17302 - A Resolution Authorizing The City Manager To
Enter Into A Contract With Civil Concepts, Inc., Of Pasadena,
Texas, To Perform Survey /Design Work For Concrete Slabs For
Bus Shelters For The Port Arthur Transit Department In An Amount
Not To Exceed $45,550. This Project Shall Be Funded From Grant
TX90 -916 Funds That Are Federal Transit Administration Allocated
Funds, Under Account No. 401 -1509- 561 -89.00
Resolution No: 12 -485
(3) P.R. No. 17312 - A Resolution Authorizing The Purchase Of A D7E
XL Bulldozer From Mustang CAT Of Houston, Texas Through
Buyboard In The Amount Of $560,678, Account 625- 1801- 533.93-
00
Resolution No: 12 -486
(4) P.R. No. 17314 - A Resolution Authorizing The City Manager To
Enter Into Negotiations With Brown Reynolds Watford Architects,
Inc. Of College Station, Texas To Perform Design And Related
Professional Services For A New Administration Building For The
Port Arthur Transit Department. This Project Shall Be Funded From
Grant TX96 -042 Funds That Are Federal Transit Administration
Allocated Funds Under Account - 402 - 1508- 561 -82.00
Resolution No: 12 -487
AGENDA
OCTOBER 16, 2012
VI. C014SENT AGENDA - CONTINUED
(5) P.R. No. 17316 - A Resolution Amending Resolution 10 -387
Increasing A Loan To The Pleasure Island Commission To Fund
The Marina From $1.7 To $2.5 Million And Amending The Terms Of
Re- Payment
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
Motion To Amend: MA Second: RW
Voting Yes: 8 Voting No: 0 W/O KT
AMENDED
Motion To Reconsider: RW Second: MA
Motion To Amend: RW Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
AMENDED
Motion To Approve With Amendment: MA Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
Resolution No. 12 -506
(6) P.R. No. 17317 - A Resolution Authorizing Approval Of Payment To
The Texas Commission On Fire Protection In The Amount Of
$8,925 For The Annual Renewal Of Firefighter Certifications; Funds
Available In Account No. 001- 1121 - 522.56 -00
Resolution No: 12 -488
(7) P.R. No. 17318 - A Resolution Accepting The Sub - Recipient Award
For The 2012 State Homeland Security Grant Program (SHSP)
Projected At $35,318.01
Resolution No: 12 -489
(8) P.R. No. 17319 - A Resolution Authorizing Payment For Satellite
Phone Service For The Police And Fire Department Mobile
Command Center To Incident Communication Solutions Of
Stevensville, MD In The Amount Of $5,700; Funds Available In
Account Numbers 001 - 1121 - 522.61 -03 And 001 - 1101 - 521.72 -00
Resolution No: 12 -490
AGENDA
OCTOBER 16, 2012
VI. CONSENT AGENDA - CONTINUED
(9) P.R. No. 17321 - A Resolution Authorizing The First Year Renewal
Of The Contract With Southeast Texas Building Service,
Nederland, Texas, For Janitorial Services For The Police
Department, Fire Administration And Municipal Court, In An Amount
Not To Exceed $60,960; Funding Available In Account No. 001-
1101- 521.32 -00
Resolution No: 12 -491
(10) P.R. No. 17322 - A Resolution Authorizing The 3 rd And Final Year
(2 Renewal) Of The Contract Between The City Of Port Arthur
And CCAP Inc., dba Sanserve Building Services Of Beaumont,
Texas For Janitorial Services For City Hall And City Hall Annex.
Funding Is Available In Account 001 - 1206 - 531.32 -00 For An Annual
Amount Of $43,591.56
Resolution No: 12 -492
(11) P.R. No. 17323 - A Resolution Approving A Drinking Water Service
Agreement Between The City Of Port Arthur And Motiva
Enterprises LLC, Port Arthur Plant
Resolution No: 12 -493
(12) P.R. No. 17324 - A Resolution Authorizing The City Manager To
Enter Into An Agreement Between The City Of Port Arthur And
Verizon Wireless For Wireless Voice And Data Products And
Services. Funding Available In Object Code 61 -03 Of Departmental
Accounts
Resolution No: 12 -494
(13) P.R. No. 17325 - A Resolution Authorizing The City Manager To
Execute Change Order No. 01 Between The City Of Port Arthur And
NVT Construction, LLC For The Construction Of Handicap Ramps
And Sidewalks Along 9 th Avenue, Increasing The Contract Amount
By $7,155.37 To A New Total Of $35,776.87 And Authorizing Final
Payment To The Contract. Account #001 - 1203 - 531.87 -00
Resolution No: 12 -495
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AGENDA
OCTOBER 16, 2012
VI. CONSENT AGENDA - CONTINUED
(14) P.R. No. 17327 - A Resolution Authorizing The Commencement Of
A Public Hearing Process In Order To Ascertain Public Comment
Regarding The Disannexation Of The Property At 7706 Highway
87, Bridge City, Texas
Resolution No: 12 -496
(15) P.R. No. 17328 - A Resolution Authorizing The City Manager To
Execute An Agreement With Kay Electronics, Inc. Of Beaumont,
Texas For The Installation And Reprogramming Of Public Works
Radios For The Amount Of $14,977.50; Account 001- 1201- 531.59-
00
Resolution No: 12 -497
(16) P.R. No. 17329 -A Resolution Authorizing The Purchase Of Radios
For Public Works From Motorola Solutions Through H -GAC For The
Total Sum Of $98,174.45. Account 001- 1201 - 531.59 -00
Resolution No: 12 -498
(17) P.R. No. 17331 - A Resolution Adopting And Implementing The
Section 3 Plan To Ensure Compliance With Federal Law As
Requested By The Texas General Land Office
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
Resolution No: 12 -507
(18) P.R. No. 17332 - A Resolution Authorizing The Purchase Of A
Hand -Held GIS Mapping System For The Utility Operations
Department From Western Data Systems, Of Houston, TX, Through
DIR Contract, In The Total Amount Of $14,411.54, And Authorizes
The Execution Of RTK Membership Agreement. Funds Are
Available In Account No. 410- 1251 - 532.92 -00
Resolution No: 12 -499
AGENDA
OCTOBER 16, 2012
VI. CONSENT AGENDA - CONTINUED
(19) P.R. No. 17333 - A Resolution Approving A Contract Between The
City Of Port Arthur And The Department Of State Health Services
For Vital Statistics To Continue Online Birth Certificate Access
Resolution No: 12 -500
(20) P.R. No. 17334 - A Resolution Rescinding In Its Entirety Resolution
No.12 -400 Which Authorized The Award Of A One (1) Year
Contract For Janitorial Services For The Department Of Parks And
Recreation With "Just For Us" Of Beaumont, Texas
Resolution No: 12 -501
(21) P.R. No. 17335 - A Resolution Approving Water And Sewer
Adjustment To Certain Utility Accounts
Resolution No: 12 -502
(22) P.R. No. 17336 - A Resolution Authorizing The Purchase Of One
(1) Vactor Truck From Kinloch Equipment & Supply, Inc. Of
Pasadena, Texas Through Buyboard In An Amount Not To Exceed
$249,904. Funds Are Available In Account No. 625- 1801- 531.93-
04
Resolution No: 12 -503
(23) P.R. No. 17338 - A Resolution Authorizing The Purchase Of Eight
(8) Police Vehicles VIA The HGAC Buy Cooperative Program From
Dallas Dodge, Dallas, Texas, In The Amount Of $260,095, Funding
Available In Account Number 625- 1801 - 521.93 -00
Resolution No: 12 -504
(24) P.R. No. 17339 - A Resolution Authorizing The Purchase Of Ten
(10) Police Vehicles VIA Buy Board, From Caldwell Country
Chevrolet, Caldwell, Texas, In The Amount Of $364,760, Funding
Available In Account Number 625- 1801- 521.93 -00
Resolution No: 12 -505
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AGENDA
OCTOBER 16, 2012
VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT
A. Resolutions
(1) P.R. No. 17330 - A Resolution Authorizing The November 13, 2012
Regularly Scheduled Council Meeting Date To Be Changed To
November 9, 2012 At 8:30 A.M.
Motion: DF Second: RW
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
Resolution No: 12 -508
(2) P.R. No. 17315 - A Resolution Appointing And /Or Reappointing A
Member Or Members To The Charter Advisory Committee
(Requested By Councilmember Segler)
Motion: HD Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
Resolution No: 12 -509
VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT -CONTINUED
B. Ordinances
(1) P.O. No. 6266 - An Ordinance Amending The Subdivision
Ordinance Of The City Of Port Arthur By Replacing Certain Portions
To Conform With Title 31, Texas Administrative Code, Chapter 364,
Thereby Allowing The City To Apply For Grants Available From The
Economically Distressed Areas Program (EDAP)
Motion: DF Second: RW
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
Ordinance No: 12 -71
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AGENDA
OCTOBER 16, 2012
VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT -CONTINUED
(2) P.O. No. 6277 - An Ordinance Amending Chapter 18 Article V
Plumbing Code Section 18 -291 And Section 18 -292 Adopting The
2012 International Plumbing Code To The Code Of Ordinances Of
The City Of Port Arthur; Providing Certain Amendments Therewith;
Providing A Penalty For Violation By Fine Not Exceeding Two
Thousand Dollars, As Provided In Section 18 -43 Of The Code Or
Otherwise Imposed By State Law Said Changes Repeal All Or
Parts Of Ordinances In Conflict Herewith; And Declaring The
Effective Date Hereof
Motion: RW Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
Ordinance No: 12 -72
(3) P.O. No. 6278 - An Ordinance Amending Chapter 18 Article IV Gas
Code Section 18 -261 And Section 18 -262 Adopting The 2012
International Gas Code To The Code Of Ordinances Of The City Of
Port Arthur; Providing Certain Amendments Therewith; Providing A
Penalty For Violation By Fine Not Exceeding Two Thousand
Dollars, As Provided In Section 18 -43 Of The Code Or Otherwise
Imposed By State Law; Said Changes Repeal All Or Parts Of
Ordinances In Conflict Herewith; And Declaring The Effective Date
Hereof
Motion: RW Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
Ordinance No: 12 -73
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AGENDA
OCTOBER 16, 2012
VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT -CONTINUED
(4) P.O. No. 6279 - An Ordinance Amending Chapter 18 Article VI
Mechanical Code Section 18 -321 And Section 18 -322 Adopting The
2012 International Mechanical Code To The Code Of Ordinances
Of The City Of Port Arthur; Providing Certain Amendments
Therewith; Providing A Penalty For Violation By Fine Not Exceeding
Two Thousand Dollars, As Provided In Section 18 -43 Of The Code
Or Otherwise Imposed By State Law; Said Changes Repeal All Or
Parts Of Ordinances In Conflict Herewith; And Declaring The
Effective Date Hereof
Motion: RW Second: DF
Voting Yes: 8 Voting No: 0 W/O KT
APPROVED
Ordinance No: 12 -74
(5) P.O. No. 6280 - An Ordinance Amending Section 78 -269 (b) Of The
Code Of Ordinances As It Pertains To Travel Expenses By Adding
A Penalty (Requested By Mayor Pro Tern Lewis)
Motion: WL Second: HD
Voting Yes: 3 Voting No: 5 MA, DF, LS, RW, DP W/O KT
FAILED
C. Reports And Recommendations
(1) Report On Creation Of Quiet Zones Throughout The City
(Requested By Councilmember Thomas)
(2) Report On Security System For City Hall
VIII. REPORTS OF BOARDS & COMMITTEES - None
IX. *CLOSED MEETING (EXECUTIVE SESSION)
In Order To Comply With The Requirements Of Section 551.101 Of
Chapter 551 (Open Meetings Law) Of The Texas Government Code
[Formerly Article 6252 -17, Section 2(a)], Prior To Going Into Closed
AGENDA
OCTOBER 16, 2012
IX. *CLOSED MEETING (EXECUTIVE SESSION) - CONTINUED
Meeting The Presiding Officer Of The City Should Make The Following
Public Announcement:
"A Closed Meeting Or Executive Session Will Now Be Held Pursuant To
The Following Sections Of Chapter 551 Texas Government Code ":
IX. *CLOSED MEETING (EXECUTIVE SESSION)
Section 551.071
- Litigation And /Or Legal Advice
Section 551.072
- Land
Section 551.073
- Negotiated Contracts For Prospective Gifts To The City
Section 551.074
- Personnel
Section 551.076
- Security Personnel Or Devices
Section 551.087
- Deliberations Regarding Economic Development
Incentives
Closed Meetina:
(1) Section 551.071 Government Code - To Discuss With The City
Attorney Potential Litigation As It Pertains To Liens And Funds
Owed To The City
(2) Section 551.087 Government Code - To Discuss Incentives For
Commercial, Residential, And /Or Industrial Business Prospects
*The Items In Executive Session May Be Discussed And Acted On In
Open Session
X. ADJOURNMENT OF MEETING
NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May Elect
To Recess The Meeting And Reconvene At 8:30AM On October 17, 2012. During
The Recess, No Action Will Be Taken On Any Item Of Remaining Business And
No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance
With The Open Meetings Law
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