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HomeMy WebLinkAboutPR 17346: PURCHASE OF TWO TABLET COMPUTERS FOR FIRE MARSHALL'S OFFICE PORT ARTHUR FIRE DEPARTMENT MEMORANDUM TO: Floyd T. Johnson, City Manager FROM: Larry Richard, Fire Chief DATE: October 18, 2012 SUBJECT: Proposed Resolution No. 17346 RECOMMENDATION The Fire Department recommends that City Council approve the purchase of two (2) Tablet Computers from Complete Tablet Solutions of Austin, TX in the amount of $6,683.98. BACKGROUND These Tablet Computers will be used to document building inspection conducted by the Fire Marshal's Office and will also serve the dual use as electronic ticket writers. Four quotes were solicited for this purchase with the following results: Complete Tablet Solutions of Austin, TX $6, 683.98 Allegiance Tablet PC of Hatboro, PA $9,038.06 CDW -G of Chicago, IL $8,237.32 PC Connection of Merrimack, NH No Bid BUDGETARY/FISCAL EFFECT Funds are available in Account #001 -1121- 522.92 -00 for this purchase. STAFFING/EMPLOYEE EFFECT None. SUMMARY The Fire Department recommends that City Council approve the purchase of two (2) Tablet Computers from Complete Tablet Solutions of Austin, TX in the amount of $6,683.98. Complete Tablet Solutions submitted the lowest and best quote. "Remember, we are here to serve the citizens of Port Arthur" P.R. 17346 10/30/12 ldr RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) TABLET COMPUTERS FOR THE FIRE MARSHAL'S OFFICE FROM COMPLETE TABLET SOLUTIONS OF AUSTIN, TEXAS IN THE AMOUNT OF $6,683.98; FUNDS ARE BUDGETED IN ACCOUNT NUMBER 001- 1121- 522.92 -00 FOR THIS PURCHASE WHEREAS, the Port Arthur Fire Marshal's office conducts building inspection and issues citations; and WHEREAS, the two (2) mobile tablet computers will serve the dual purpose of ticket writers and inspections forms; and WHEREAS, the tablet computers will connect to the Fire Department's existing FireHouse Incident Reporting Software; and WHEREAS, the Fire Department solicited quotes from four (4) vendors with Complete Tablet Solutions submitting the lowest and best quote of $6,683.98; and WHEREAS, funds are budgeted in account numbers 001- 1121- 522.92 -00 for this purchase; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the Fire Chief are hereby authorized and directed to execute the purchase of two (2) tablet computers as attached hereto as Exhibit "A ". Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. P.R. 17346 10/30/12 ldr READ, ADOPTED AND APPROVED on this day of A.D., 2012, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR: COUNCILMEMBERS: NOES: Deloris Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPRO A S TO FORM: \a_ Val Ti , t y Attorney APPROVED FOR ADMINISTRATION: Floyd T. Johnson, City Manager APPROVED AS TO AVAILABILITY OF FUNDS: 1 / li die--, Deborah Echols, Director of Finance i ii4OLd(14,4 7 -7 Sh awna Tubbs, Pur i ing Manager P.R. 17346 10/30/12 Idr EXHIBIT "A" Complete Tablet Solutions Quote Phone: (866) 780 -7480 Fax: 512 -821 -3915 No 14463 __ 11525 Stonehollow Drive, Suite 170 Date: 5/1/2012 € . r SOLI ITiON Austin, TX 78758 Prepared for: Prepared by: Shawn Jain Mark Mulliner Account No.: 9697 Port Arthur Fire Department Phone: (409) 983 -8732 PO BOX 1089 Job: Hardware Sale Accounts Payable Port Arthur, TX 77641 U.S.A. Quantity Part Number Description UOM Sell Total 2 LM534422834343 F5t i7 -3667U 2.0 GHz -VAD Touch EA $2,899.00 $5,798.00 - SCR -128GB SSD -4GB RAM -Win 7 32 Bit - Mobile Broadband -1D /2D BCR -RFID Reader -Ca mera- 802.11 \BT -GPS- 3 -YR W 2 507.070.03 Black F5- Series EasyConnect MSR EA $345.00 $690.00 2 601.530.01 Vehicle Power Adapter EA $97.99 $195.98 Your Price: $6,683.98 Total: $6,683.98 Prices are firm until 12/24/2012 Terms: Due upon receipt Quoted by: Shawn Jain, shawn @completetablet.com Date: 5/1/2012 ** No returns on Special Orders, software, freight or opened Apple products. ** Accepted by: Date: Disclaimer NOTE: 20% RESTOCKING FEES ON ALL RETURNS. RETURNED MERCHANDISE WILL NOT BE ACCEPTED WITHOUT AUTHORIZATION. NO RETURNS ON SPECIAL ORDERS, SOFTWARE, FREIGHT CHARGES OR APPLE PRODUCTS quote.rpt Printed: 10/24/2012 9:47:07AM Page 1 *ALLEGIANCE QU Number ATPQ1199 � 1 Bvoerry Roio. Su'te 9 ttatbnru, PH 191040 Date Oct 5, 2012 Phone 21S 441-5580 Fax 215 68q• ?81 Quote for: Ship To: Your Sales Rep: Port Arthur Fire Dept, Port Arthur Fire Dept. Mark Mulliner Mark Mulliner John Hill 300 Waco Ave. 300 Waco Ave. Port Arthur, TX 77641 Port Arthur, TX 77641 267 - 388 -3071 U.S.A. U.S.A. john @alltp.com Phone (409)983 -8732 Phone (409)983 -8732 Fax Fax Terms P.O. Number Ship Via Qty Description Unit Price Ext. Price 2 F5t 17 -3767U 2.0 GHz - VAD Touch - Integrated SCR - 128GB SSD - 4GB $4,403.00 $8,806.00 RAM - Win 7 64 Bit - US Power - Integrated Mobile Broadband (Gobi 3K) - Integrated 10/20 BCR - Integrated MiFare RFID Reader - Integrated Camera - 802.11 \BT - Integrated Enhanced GPS - 3 -Years Warranty 8.0% Discount 1704.48 2 Black F5- Series EasyConnect MSR $399.00 $798.00 8.0% Discount 163.84 2 Auto /Air Adapter $109.99 $219.98 8 .0% Discount - $17.60 PRODUCTS MAY NOT BE RETURNED TO ALLEGIANCE TECHNOLOGY FOR REFUND OR SubTotal $9,038,06 CREDIT. PRODUCTS MAY ONLY BE RETURNED TO THE MANUFACTURER OR Tax 40.00 REPAIRED /REPLACED BY THE MANUFACTURER ACCORDING TO THEIR WARRANTY. IF YOU ARE NOT SURE IF A PARTICULAR PRODUCT IS RIGHT FOR YOU, PLEASE CALL ONE Shipping $0.00 OF OUR SALES REPS AT 215- 441 -5580. Total $9,038.06 'Pa . .'c. .'t'. t .d /i .. *tt Ji - v,T•' t - s•i.. .,,. r ;.i t'c r 'w t rpt. .. .. . �' 1'. 7 ;/r '4 G'.1 d ` r , , '1 •'.' .1. T "l r tap.tt.,. is w1n 1 fr. Y 4.7i- A!i'i'' t F Pilot '.t , VA , - :. t *..Ir ;z rc;4.'t f. 'r ,_e r'a .' i. ..y •r.irl !!s'. .ii I' /i ir ` rri 11 .11 wtea[N:9 ;n 1.11 . t ?41 12 1551 50 nv Quo:F:VJerk5 Rage 1 of 1 . Page 1 of 4 800.808.4239 e-.r.r r See Windows 7 in action Motion f5t - 10.4" - Core i7 3667U - Windows 7 Professional Motion. 32 -bit - 4 GB R f Mfg. Part: LM524422834343 1 COW Part: 2825960 Core i7 3667U / 2 GHz - Windows 7 Professional 32 -bit - 4 GB RAM - 128 GB SSD - 10.4 " 1024 x 768 - Intel HD Graphics 4000 - 3G =$3(980: Advertised Price 2 i 7/, a . o 7 7rtgt� f 4— -0 9 0 E A54 to+ 'tT 2 - 3F) .3 , ® Product Overview Technical Specs Product Overview Main Features At only 3.3 Ibs the Motion F5t makes it easy to take technology into the field for Streamlined processes and increased productivity. Available with up to the 3rd • Core 17 3667U / 2 GHz generation Intel Core i7 vPro processor. the F5t offers uncompromising levels of • Windows 7 Professional 32 -bit increased power, security and manageability. With extended battery life of up to 6 • 4 GB RAM hours, a hot -swap battery feature, superior performance and advanced remote • 128 GB SSD management capabilities, mobile workers are equipped with a robust computing • 10.4°1024 x 768 tool for accomplishing virtually any task. • Intel HD Graphics 4000 • 3G Technic& Specifications http: / /www.cdwg. com/ shop /products/Motion- f5t- 10.4in- Core -i 7 -3 667U- W indows -7- Prof,.. 10/18/2012 Page 1 of 2 „ 800.808.4239 Motion EasyConnect docking cradle Motion* Mfg. Part: 507.070.01 1 CDW Part: 1554778 1 UNSPSC: 43201611 Docking cradle - RS -232 / USB - for C5; C5t; F5; f5t; F5v $1 38.64 Advertised Price y X77 2,0 $22.93 a, Recommended Warranty: Advertised Price 2 Year Replacement Plan (x100- 199.99) Avaiiabihty' 3 5days in Product Overview 12 Technical Specs Product Overview Main Features The EasyConnect module with USB 2.0 and Ethernet 10/100 port easily connects and disconnects to the docking connector of the Motion C5 or F5. Quickly snaps • Docking cradle on/off with minimal weight or size impact to the tablet PC. Take it with you in the • RS -232 / USB field for easy connection to USB devices like a keyboard or a jump drive or • for C5; C5t; F5; f5t; F5v connect to a local wired network. Technical Specifications http: / /www.cdwg. com/ shop /products/Motion - EasyConnect- docking - cradle/ 15 54778.aspx... 10/18/2012 • 1 ""- Mark Mulliner From: Bundy Nathan jnbundy@pcconnection.c omj Sent: Wednesday, October 03, 2012 4:32 PM To: mmulliner ©portarthur.com Subject: Motion tablet Hello, I apologize for the inconvenience. I was not able to find the configuration of the tablet you were looking for available, or the accessories available in our inventory. Regards, Nate Bundy Sr. Consumer Sales Representative PC Connection A Division of PC Connection Sales Corporation your digital fife delivered nbundv(?pcconnection.com Phone: 888 800 - 0323 X76216 Fax: 603 683 - 0649 www.pcconnection. com • 1 Kuggeo 1 ablet t't, for Mobile Compu3ng -1-51 'tablet Computer Order info, cats 1.866.682.2536 'view cart ,ty account Country selector USA V M O flan . 1* ti 9 :�.. f iEit ,4r? : is Huy ``t it tl)t?r l ,1 ,1) , ..)11 CL910 .13500 C51 F51 Accessories Product Services Softw are Store Motion recommends Windows® 7. C , + y a . ; Motion F51 Tablet PC r �; ; � w Rear- factrg digital camera and frost facing web camera or do:um?nting and ro rrrur.icating r i I during sertric:e. re lair and insoectior . e + } w(. ma y. r 1St r m r . t Uncompromising Tablet PC Per Orman; e. Exceptional Field Capabilities. rc 4; M ' ;}"r : -4 oat At only 3.3 lbs the otion® F5t makes it easy to take technology into the field for streamlined processes and increased productivity. Available , Mt , .Setter for Business) w ith up to the 3rd generation Intel® Core"' 17 vPro"' processor, the F5t offers uncompromising levels of increased power, security v - .:-- -. 1 and manageability. With extended battery life of up to 6 hours (1), a hot -swap battery feature. superior performance and advanced remote management capabilities, mobile w orkers are equipped w nth a robust computing tool for accomplishing virtually any task. Lightw eight, rugged and mobile, the F5t enhances documentation and cotaboration w ith integrated digital cameras, barcode scanner or RFID reader. Keep workers connected with Integrated 8luetooth®, WIFi and GobiT* connectivity. The F51 is meticulously designed. thoroughly developed and purposely built for field productivity. See our Motion F5t Tablet PC Brochure (PDF) Download the F5t Tablet PC Brochure (Print -On- Demand PDF) See RuggedPCReview of the F5t Tablet PC (P09 Industry - Leading Tablet PC Display Technologies The Notion F5t Tablet PC is available with a dual -input display to support both capacitive two - finger touch and high - resolution digitizer pen for increased flexibilly and ease of use white gathering, accessing or transmitting - 1� data at the point of service. Navigate applications with the convenience of touch, take advantage of pen input for i — pinpoint accuracy or capture customer signatures in real titre. ,..— i' k' Add Motion's View Anywhere® technology for outdoor visibilty (optional) and Gorilta3) Glass (standard) for ✓ '.. durability to the capacilive dual-touch capability, and users get the benefil of an industry- leading display optimized for mobile environments. Gorilla® Glass offers up to four tines the strength in breakage resistance(2), perfect for real- _ world mobile w ork environments. With 180- degree view ing angles of the .tydis fi.FFS+ L® backlit display and View Anywhere® technology for reduced reflectance and glare, you get the best tablet PC viewing experience available for outdoor use. F5t 'rabt t PC .ipacit.w dual.Sourh display lOr both 4oucf •10r1 oen lipid Thin and light, approximately 3 lbs. Video Rugged, sealed, field -ready design w ith convenient, integrated handle. FSt Overview video Tested for real- world, field -ready conditions (MIL - STD -810G tested) V Available w ith capacitive dual -touch display for both 'Touch" and "Pen" input Gorilla® Glass for increased display damage resistance A• Seated design Is easily cleaned and disinfected with standard cleansers (1P54 tested for moisture and dust) n Hot -swap battery feature keeps you powered and mobile Wi -F1, Bluetooth® 4.0 w ireiess connectivity, optional mobile broadband with , - Gobi"' connectivity (WWAN) and optional GPS module Optional accessories for additional features and connectivity: dick to play video Docking Station, Fie xDock, Mobile Dock, Battery Charger, FasyConnect www. motioncomputing .com /productsltablet_pc_ 1/4