HomeMy WebLinkAboutPR 17348: PURCHSE OF TAHOE FOR FIRE DEPARTMENT PORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
TO: Floyd T. Johnson, City Manager
FROM: Larry Richard, Fire Chief
DATE: October 19, 2012
SUBJECT: Proposed Resolution No. 17348
RECOMMENDATION
The Fire Department recommends that the City Council approve Proposed Resolution
17348 authorizing the Fire Chief to purchase a 2013 Chevrolet Tahoe from Caldwell
Country Chevrolet of Caldwell, Texas with BUYBOARD pricing in the amount of
$34,837 for the Fire Department.
BACKGROUND
This vehicle will replace vehicle #1618, a 2007 Ford Expedition. This vehicle has
131,292 miles on it and has exceeded its mechanical limits and is no longer reliable.
BUDGETARY /FISCAL EFFECT
Funds are available in account # 625- 1801 - 522.93 -00 for this purchase.
STAFFING/EMPLOYEE EFFECT
None.
SUMMARY
The Fire Department recommends that the City Council approve Proposed Resolution
No. 17348 authorizing the Fire Chief to purchase a 2013 Chevrolet Tahoe from Caldwell
Country Chevrolet of Caldwell, Texas with BUYBOARD pricing in the amount of
$34,837 for the Fire Department.
"Remember, we are here to serve the citizens of Port Arthur"
P.R. No. 17348
10/30/2012 Idr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF 2013
CHEVROLET TAHOE FROM CALDWELL COUNTRY CHEVROLET
OF CALDWELL, TEXAS, VIA BUYBOARD, FOR THE FIRE
DEPARTMENT IN THE AMOUNT OF $34,837; FUNDING
AVAILABLE IN ACCOUNT NUMBER 625 - 1801 - 522.93 -00
WHEREAS, the Fire Department has found it necessary
to purchase one (1) fire department vehicle in order to
replace an existing vehicle (2007 Ford Expedition) that has
exceeded its mechanical limits; and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the
Local Government Code, a city may participate in
cooperative purchasing programs established by the State
Facilities Commission for the purchase of goods at prices
established through purchase contracts of the Commission;
and
WHEREAS, the Fire Department along with the Purchasing
Department have reviewed the costs of various vendors and
determined that it is most cost effective to purchase said
vehicle through BUYBOARD Purchasing Program; and
WHEREAS, funds for this purchase are available in
account number 625 -1801- 522.93 -00.
WHEREAS, a copy of the contract pricing worksheet for
the vehicle is attached as Exhibit "A ".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the
preamble are true and correct.
Section 2. That the Fire Department is hereby
authorized and directed to purchase a 2013 Chevrolet Tahoe
from Caldwell Country of Caldwell, Texas through BUYBOARD
in the amount of $34,837.
P.R. No. 17348
10/30/2012
Section 3. That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of
A.D., 2012, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES:
MAYOR: ;
COUNCILMEMBERS: ;
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
7D AS TO FORM:
J
Val Tiz
Il.■---::: Attorney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
dt 044 < . 4i 4
Deborah Echols, Director of Finance
SPL---C-(-<-Li
&
Shawna Tubbs, Purchasing Manager
P.R. No. 17348
10/30/2012 ldr
•
EXHIBIT A
QUOTE# 00AC CONTRACT PRICING WORKSHEET
End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY
Contact Name: JAY FOUNTAIN CALDWELL COUNTRY
Email: JAYFOUNTAIN68 @GMAIL.COM Prepared By: Averyt Knapp
Phone #: 409 - 982 -9598 Email:
409 - 790 -6287 CELL aknapp @caldwellcountry.com
Fax #: Phone #: 800 - 299 -7283 or 979-
567 -6116
Location City & State: PORT ARTHUR Fax #: 979- 567 -0853
Date Prepared: OCTOBER 19, 2012 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #358 -10 Tax ID # 14- 1856872
Product Description: 2013 CHEVROLET TAHOE PPV CC10706
A Base Price & Options: $25,966
B Published Options
Code Description Cost Code Description Cost
PPV, DUAL BATTERIES, INCL
FOUR KEYS TOTAL
GM WARRANTY INCL CALDWELL COUNTRY
5YR /100,000 MILES
POWERTRAIN @ N/C
PO BOX 27
CALDWELL,TEXAS 77836
INCL
Subtotal B
C Unpublished Options
Code Description Cost Code Description Cost
SIDDONS MARTIN 8471
#EVSQ726
$8,471
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
INCL
Subtotal D FOB SIDDONS - MARTIN, HOUSTON TX
E Unit Cost Before Fee & Non - Equipment Charges(A +B +C +D) $34,437
Quantity Ordered 1
X
$34,437
Subtotal E
F Non - Equipment Charges (Trade -In, Warranty, Etc...)
BUY BOARD INCL W /PD VEHICLES INCL
G. Color of Vehicle: VICTORY RED WA9260/5T4
H. Total Purchase Price (E +F) $34,837
Estimated Delivery 60 -90 DAYS APPX
Date: FOR VEHICLE