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Home My WebLink AboutPR 17352: BLACK BOARD CONNECT ENHANCEMENT P.R. 17352 10/22/12 JO /sz RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE EMERGENCY NOTIFICATION SYSTEM INTERLOCAL AGREEMENT WITH THE SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION (SETRPC) TO ENHANCE THE CITY'S EXISTING COMMUNICATION CAPABILITIES BY THE CONTINUED UTILIZATION OF BLACKBOARD CONNECT IN AN AMOUNT NOT TO EXCEED $6,952.60; FUNDING AVAILABLE IN ACCOUNT NO. 001 - 1101 - 521.72 -00 WHEREAS, the Emergency Notification System Interlocal Agreement is between the City of Port Arthur and the SETRPC to utilize the Blackboard Connect System; and WHEREAS, the Blackboard Connect for Government service will allow government leaders, including Department Heads throughout the City and First Responders to communicate important information quickly and reliably with voice, text, and email message; and WHEREAS, the Interlocal Agreement will authorize the SETRPC to relay 911 data to Blackboard Connect for the purpose of inputting citizen contact information for the City of Port Arthur to send important communication messages from the City of Port Arthur (Exhibit A); and WHEREAS, the SETRPC has received a grant to pay for the region -wide use of the Blackboard Connect System for one (1) year, with the possibility of renewing the grant funding for an additional two (2) years; and WHEREAS, the City of Port Arthur has agreed to remit the pro rata portion of the 25% cash match share for the Emergency Alerting System required by the Port Security Grant in the amount of $6,952.60 (invoice attached as Exhibit `B "). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council of the City of Port Arthur hereby authorizes the City Manager to execute (in triplicate) the Emergency Notification System Interlocal Agreement with the Southeast East Texas Regional Planning Commission (SETRPC) to enhance the City's existing communication capabilities by the continued utilization of Blackboard Connect, in substantially the same form as attached hereto as Exhibit "A ". Section 3. That the attached invoice, as delineated in Exhibit `B" in the amount of $6,952.60 is authorized to be paid to SETRPC, 2210 Eastex Freeway, Beaumont, Texas 77703, Attn: Sue Landry. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of A.D. 2012, at a Meeting of the City of Port Arthur, Texas by the following vote: AYES: MAYOR: COUNCILMEMBERS • • NOES: Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard, City Secretary A " ROV ; D AS TO FORM: Val Tizenb, i A•rney APPROVED FOR ADMINISTRATION: Floyd T. Johnson, City Manager Mark Blanton, Chief of Police APPROVED AS TO AVAILABILITY OF FUNDS: Deborah Echols, Director of Finance EXHIBIT "A" Emergency Notification System Interlocal Agreement This Agreement is entered into between the South East Texas Regional Planning Commission (SETRPC) and the City of Port Arthur (referred to herein as Port Arthur). ' WHEREAS, Port Arthur has joined into a regional project establishing an emergency alerting system, and; WHEREAS, the purpose of this system is to alert large numbers of citizens within a specific geographic area of important information for public safety purposes, and; WHEREAS, in the event of a large scale emergency or incident, the alerting system would benefit the citizens of Port Arthur by providing critical information in a timely fashion, and; WHEREAS, Port Arthur has agreed to act as the single point of contact with Intrado for access to the 9 -1 -1 Data Base for emergency alerting purposes, and; WHEREAS, the South East Texas Regional Planning Commission 9 -1 -1 Emergency Network agrees to this arrangement regarding the use of the 9 -1 -1 Data Base for this purpose and will only be used in accordance with the Texas Administrative Code (TAC) Chapter 251 Rule 251.13; NOW, THEREFORE, BE IT HEREBY RESOLVED: That Port Arthur and SETRPC hereby agree to the following terms of use of the 9 -1 -1 Data Base. Port Arthur will utilize the 9 -1 -1 Data Base only for the purpose of emergency notification service in the above jurisdiction. Port Arthur understands that the data contained in the 9 -1 -1 Data Base is to be used for the purpose of warning or alerting citizens to an emergency situation as defined by the Federal Communications Commission (FCC) as a 'situation posing an extraordinary threat to the safety of life and property" and that this data is to be maintained as confidential and not subject to public inspection in accordance with Texas Health and Safety Code, Section 771.062(a). In general, factors to be considered in determining whether an emergency situation is warranted are: 1. Severity —will aid in reducing loss of life or reducing substantial loss of property 2. Timing- requires immediate public knowledge to avoid adverse impacts 3. Other means of disseminating information are inadequate to ensure rapid delivery. In order to maintain the confidential nature of the 9 -1 -1 data base information and the rights and privacy of citizens with unlisted and unpublished numbers, Port Arthur will be responsible for and agrees to create two separate account log -ins for the alerting system. One log -in will allow Port Arthur to use commercially available information for non - emergency messages. Port Arthur will determine who shall have access and under what conditions to this non - emergency messaging capability. Another, greatly restricted access log -in will be created by Port Arthur for the purpose of solely disseminating emergency alert messages as defined above and utilizing the 9 -1 -1 database information. The Emergency Management Coordinator for Port Arthur and /or his designee will be the only persons allowed access to the restricted emergency alert messaging log -in. Due to the confidential nature of the 9 -1 -1 data base information and privacy of citizens with unlisted and unpublished numbers, SETRPC retains the right to withdraw their assistance if Port Arthur does not maintain the confidentiality of the information or for misuse of the emergency alerting system. All City of Port Arthur information will be held confidential and will not be shared with other jurisdictions. SETRPC will not have access to this confidential information. The SETRPC 9 -1 -1 Network will not be liable for any costs associated with the emergency alerting system including costs associated with the extract of data from the 9 -1 -1 data base. Associated costs will be covered by grant funds or the respective jurisdiction if such grant funds cannot be secured. SETRPC HSEMPD does not make any promise, guarantee or other obligation for continued activation of the Black Board Connect system beyond the twenty -four month period. Continued activation of the emergency alerting system will be contingent upon Port Arthur's participating in the pro -rata portion of the cost share not to exceed 25% of the total grant award for each respective year. Failure to participate in the cost share will necessitate termination of services. Continued activation of the emergency alerting system is the sole responsibility of Port Arthur after the expiration of the twenty - four month period unless additional funding is acquired for the regional project. This Agreement supersedes any and all other agreements, either oral or in writing between the parties hereto with respect to the subject matter hereof, and no other agreement, statement or promises relating to the subject matter of this Agreement which is not contained herein shall be valid or binding. IN WITNESS THEREOF, the parties hereto have caused this Agreement to be executed as of the last date signed below. Shaun P. Davis, Executive Director Date South East Texas Regional Planning Commission Floyd T. Johnson, City Manager Date City of Port Arthur i _ . EXHIBIT "B" Vi PII li 1 3314 ?L'? 11111 ilil' ii:? r� October 11, 2012 Major John Owens Police Major/ Emergency Management Coordinator City of Port Arthur 444 4 Street PRESIDENT Port Arthur, Texas 77642 ELT KEN PELT County Commissioner H County RE: Emergency Alerting System Cash Match Invoice and MOU tat WCE.PRESIOENT DAVID DUBOSE County Commissioner Dear Major Owens: Orange County G JOF SO Attached, please find documentation to support SETRPC's request that the City Mayor City Port Neches of Port Arthur remit your pro rata portion of the 25% cash match share for the Emergency Alerting System required by the Port Security Grant. The amount 3rd VICEPRESIDENT FRED WILLIAMS due is $6,952.60. This letter will serve as your invoice. c K r,tze You may mail this payment to: TREASURER SETRPC KIRK ROCCAFORTE 2210 Eastex Freeway Mayor Bridge Cyr Beaumont, Texas 77703 SECRETARY Attn: Sue Landry. EDDIE ARNOLD Commissioner Jefferson County Also attached is an MOU outlining how each party will ensure the project is an LEGAL COUNSEL effective one that maintains the requirements of the grant and Texas RAYMOORE Administrative Code Chapter 251 Rule 251.13. Moore Lanny, LLP Please send me two originals of the MOU signed by your authorized personnel. SETRPC's Executive Director, Shaun P. Davis, will then sign both copies and I will mail a fully executed MOU back to you for your records. If you have any questions, please do not hesitate to contact me. Thanks in advance, EXECUTIVE DIRECTOR SHAUN P. DAVIS D Idledialken&EM )- ".- (i0 {A C\ V 1 2210 East= Freeway Telephone Bmumnt (409) x Sue Landry FAX (409) 30013E Director loraossmana larbrefaltardla