HomeMy WebLinkAboutPR 17280: TRANSIT BUS TIRE PURCHASE INTEROFFICE MEMORANDUM
To: The City Council and City Manager Floyd Johnson, City Manager
From: Colleen Russell, Director of Transit
Tom Kestranek, Transit Manager
Subject: P.R. NO. 17280 Transit BusTire Purchase
Date: 10/24/2012
Recommendation:
It is recommended that the City Council approve Proposed Resolution No.17280 for Goodyear
Metro Miler 305/70R22.5 Tires to be purchased by the Transit Department. This Resolution
would authorize the purchase of tires for the amount of $610.00 each plus the appropriate State
tire excise tax. The expense will be charged to the Equipment Maintenance Account Number:
401- 1502 - 561.43 -00. The procurement of tires under this award shall not exceed $25,000.00.
Background:
Upon approval, the authorized tire award to Goodyear Tire & Rubber Company of Allen, Texas the
Transit Department will be able to ensure continued service. Tire vendors of this nature
require contracts or larger purchases; since PAT leased NORTA buses in July 2012, Transit
was unaware of the difficulty in obtaining tires for their buses. The tire award for Goodyear
Metro Miler 305/70R22.5 tires will be fully utilized for the leased 2008 Orion VII Buses from
the New Orleans Transit Authority (NORTA) and will allow for Transit's budget to extend to
year end rather than be expended within a few months. Hence, The Transit Department along
with the City's Purchasing Division solicited written quotes and then received three (3) quotes
for the purchase of Goodyear Metro Miler 305/70R22.5 tires. The three (3) written quotes
received were from the following vendors:
VENDORS Metro Miler 305/70R22.5 Tires Quotes
(1) Goodyear Tire & Rubber Company $610.00 +Tax
Allen, TX.
(2) Southern Tire Mart $1,092.12 +Tax
Beaumont, TX.
(3) Michelin North America, Inc. . .$673.00 +Tax
• Greenville, Sc.
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Budgetary/Fiscal Effect:
Funding for the purchase of the Goodyear Metro Miler's is available from the Transit
Equipment Maintenance Account Number: 401- 1502 - 561.43 -00.
Staffing/Employee Effect:
No anticipated effect on staffing is expected with this action.
Summary:
The Transit Department recommends that the City Council approve Proposed Resolution No.
17280 for the purchase of Goodyear Metro Miler 305/70R22.5 tires for NORTA Bus Fleet. This
Resolution would authorize the purchase of tires from The Goodyear Tire & Rubber Company of
Allen, Texas for the amount of $610.00 each plus the appropriate State excise tax. The
procurement of tires under this award shall not exceed $25,000.00. The expense will be charged
to the Equipment Maintenance Account Number: 401- 1502 - 561.43 -00.
Tom Kestranek Colleen Russell
Transit Manager Director of Transit
P.R. No. 17280
10/25/12 cb
Page l of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH GOODYEAR TIRE
& RUBBER COMPANY OF ALLEN, TEXAS, FOR THE
PURCHASE OF GOODYEAR METRO MILER 305/70R22.5
TIRES FOR THE TRANSIT DEPARTMENT, IN AN
AMOUNT NOT TO EXCEED $25,000. FUNDING
AVAILABLE IN THE TRANSIT INVENTORY /STORES
ACCOUNT NUMBER: 401 - 1502 - 561.43 -00.
WHEREAS, the Transit Department along with the City's Purchasing Department
solicited quotes for tires to be utilized on the 2008 Orion VII Buses leased from the New Orleans
Transit Authority (NORTA); and
WHEREAS, three (3) quotes were received and have been evaluated by the Purchasing
and Transit Departments for the purchase of tires, with Goodyear Tire & Rubber Company of
Allen, Texas, submitting the lowest quote, a copy of the quote tabulation is attached hereto as
Exhibit "A ".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT the City Manager is hereby authorized to execute a contract between the City of
Port Arthur and Goodyear Tire & Rubber Company of Allen, Texas for supplying Goodyear
Metro Miler 305/70R22.5 tires ($610.00 per tire) in an amount not to exceed $25,000, in
substantially the same form as attached hereto as Exhibit `B ".
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council
READ, ADOPTED AND APPROVED this day of October A.D. 2012 at a
Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES:
P.R. No. 17280
10/25/12 cb
Page 2 of 2
MAYOR:
COUNCILMEMBERS:
•
NOES:
Mayor
ATTEST:
City Secretary
APP ' I VE P AST O FORM:
City Attorney /
APPROVED FOR ADMINISTRATION:
Cit . ag
dia 411Matt
Director of Tran it
APPROVED AS TO AVAILABILTY OF FUNDS:
J,/ , / /._
Director of Finance
'urchasing Manager
EXHIBIT "A"
CITY OF PORT ARTHUR TEXAS
TRANSIT DEPARTMENT
TABUALTION SHEET
DESCRIPTION: 305/70R22.5 TIRES FOR TRANSIT BUSES
DATE: OCTOBER 25, 2012
NAME OF BIDDER QUANTITY UNIT COST
GOODYEAR TIRE & RUBBER COMPANY 1 $ 610.00
SOUTHERN TIRE MART 1 $ 1,092.12
MICHELIN NORTH AMERICA, INC 1 $ 673.00
EXHIBIT "B"
CONTRACT FOR THE PURCHASING OF
GOODYEAR METRO MILER 305/70R22.5 TIRES
FOR THE CITY OF PORT ARTHUR'S TRANSIT DEPARTMENT
THIS AGREEMENT, made this day 30th of October , 2012,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Goodyear Tire &
Rubber Company a (n) Corporation herein acting by and through
hereinafter called "CONTRACTOR"
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein , OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from October 30, 2012 to October 29, 2013.
The City can terminate this contract at its convenience which includes, but is not
limited to, funding not being available in any budget cycle with ten (10) days written
notice.
2. The Contractor will supply Goodyear Metro Miler 305/70R22.5 to City of Port
Arthur Transit Department.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4 The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the amount of
$ 610 per tire.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Quote
3) Notice of Award
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
Page 1 of 2
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2012.
ATTEST: CITY OF PORT ARTHUR
BY
CITY SECRETARY Floyd T. Johnson, City Manager
Signed on the day of , 2012.
WITNESSED: GOODYEAR TIRE & RUBBER
COMPANY
BY
CITY SECRETARY
Print Name:
Title:
Page 2 of 2
Clifton Williams
From: Craig Brown [transitshop @portarthur.net]
Sent: Thursday, October 25, 2012 1:40 PM
To: Clifton Williams
Subject: FW: Goodyear B305/70R22.5 Pricing & Credit Information
Attachments: 1 Credit Application Form Mileage Sales.xls; 2 Blanket Sales Tax Exempt Cert.xls; 3
Statement of Ownership Form.doc; 4 2011 W -9 Form.pdf; 5 Credit Mail Ship TO.xls
Here is the bid and credit app for Alex. (Goodyear)
From: alex.perepiczka@goodyear.com [ mailto :alex.perepiczka(agoodyear.com]
Sent: Thursday, October 25, 2012 1:37 PM
To: transitshopOportarthur.net
Subject: Goodyear B305/70R22.5 Pricing & Credit Information
Craig,
Here is the information that you requested:
B305/70R22.5 LR -H G152 55 MPH $610.00 ea (plus any applicable taxes).
No Shipping charges.
Credit Application attached:
As we discussed, without a completed credit application and credit approval, prior to shipping tires, payment would have
to be sent into Goodyear.
Payment information:
For overnight payment, FEDEX only to:
Northern Trust
The Goodyear Tire & Rubber Co
ATTN: LBX 92743 8th Floor
350 North Orleans Street
Chicago, IL 60654
For electronic wire transfer/ ACH Payments:
Northern Trust
Chicago, IL
Should you need any additional information, please, do not hesitate to call.
Thanxs,
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Alex Perepiczka - Region Manager #4101
The Goodyear Tire & Rubber Company
906 W. McDermott Drive Suite 116, PMB #291
Allen, TX 75013
Phone: 972 - 727 -9646
Fax: 972 - 727 -9267
Mobile: 469- 576 -2953
e -mail: alex.perepiczka
web: http : / /www.goodyear.com /mileagel
Contains Confidential and or Proprietary Information
May Not Be Disseminated Without Written Consent of
The Goodyear Tire and Rubber Company
A Please consider the environment before printing this email.
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