HomeMy WebLinkAbout10.30.12 POST AGENDA REPORTPOST AGENDA REPORT
City Council Meeting
City Hall Council Chamber
City Of Port Arthur
October 30, 2012
5:30PM
PLEASE TURN OFF OR MUTE ALL CELL PHONES
I. INVOCATION, PLEDGE & ROLL CALL
Mayor Prince
Mayor Pro Tern Lewis, Jr.
Councilmember Scott, Jr.
Councilmember Segler
Councilmember Albright, III
Councilmember Doucet, Sr.
Councilmember Williamson
Councilmember Freeman
Councilmember Thomas
City (Manager Johnson
City Secretary Bellard
City ,Attorney Tizeno
Sergeant At Arms:
Police Chief Blanton Or Designee
II. PROCLAMATIONS & MINUTES
Proclamations
Minu tes
October 16, 2012 — Regular Meeting APPROVED
III. PETITIONS & COMMUNICATIONS
A. Speakers
(1) Tisha Armstead Regarding A Calling Out Ceremony
AGENDA
OCTOBER 30, 2012
III. PETITIONS & COMMUNICATIONS - CONTINUED
B. Presentations
(1) Sertoma Children's Diversity Program Hosted By The Port Arthur
Public Library By Port Arthur Librarian Carolyn Thibodeaux And
Sertoma Representative Gina Desmarais
(2) A Presentation By Trinity Industrial Services, LLC
C. Correspondence
IV. PUBLIC HEARINGS — 6:00 PM
To Consider The Creation Of Downtown Tax Increment Reinvestment
Zone Number One, City Of Port Arthur, Texas Under Chapter 311 Of The
Texas Tax Code
V. UNFINISHED BUSINESS
The Following Items Of Business Were Held From The Previous Meeting At
Which No Action Was Taken On These Items: None
VI. CONSENT AGENDA
Motion: DF Second: MA
Voting Yes: 7 Voting No: 0 W/O - RW & KT
APPROVED
NOTICE TO THE PUBLIC The Following Items Are Of A Routine Or
Administrative Nature. The Council Has Been Furnished With Background
And Support Material On Each Item, And /Or It Has Been Discussed At A
Previious Meeting. All Items Will Be Acted Upon By One Vote Without
Being Discussed Separately Unless Requested By A Council Member Or A
Citizen, In Which Event The Item Or Items Will Immediately Be
Withdrawn For Individual Consideration In Its Normal Sequence After The
Items Not Requiring Separate Discussion Have Been Acted Upon.
(A) Consideration And Approval Of Payment To Rural Pipe And Supply,
Jasper, TX For Unit Prices For Badger Orion Water Meters For The
Utility Operations Department
2
AGENDA
OCTOBER 30, 2012
VI. CONISENT AGENDA - CONTINUED
(B) Consideration And Approval Of Payment To Aqua- Metric Sales
Company, Riverside, CA For Unit, Prices For Sensus Water Meters
For The Utility Operations Department
(C) Consideration And Approval Of Payment To J & M Industries, Inc.,
Ponchatoula, LA In The Amount Of $10,500 For Landfill Tarps To
Use For Alternate Daily Cover For the Public Works Department
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: DF
Voting Yes: 7 Voting No: 0 W 10: RW & KT
APPROVED
(D) Consideration And Approval Of Payment To Total Recreation
Products, Inc., Cypress, TX For In The Amount Of $28,086.11 For
An Outdoor Classroom Shelter For SSGT. Lucian Adams Park
(E) Consideration And Approval Of Payment To Action Restoration, Port
Arthur, TX In The Amount Of $5,992.07 For Repairs At 6362 Silver
Avenue For The Utility Operations Wastewater Conveyance Division
(F) Consideration And Approval Of Payment To Widgeon Construction,
Inc., Orange, TX In The Amount Of $15,676 For Guard Rail
Installation For The Public Works Department
(G) Consideration And Approval Of Payment To Toter Inc., Statesville,
NC In The Amount Of $25,002 Through TXSmartbuy Contract No.
450 -82 For Residential Toters And Additional Parts
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: DF
Voting Yes: 7 Voting No: 0 W10: RW & KT
APPROVED
(H) Consideration And Approval Of Payment To CMM Construction
Company Inc., Beaumont, TX In The Amount Of $8,013.34 For
Placement Of Hot Mix Asphalt For The Public Works Department
3
AGENDA
OCTOBER 30, 2012
VI. CONSENT AGENDA - CONTINUED
(I) Consideration And Approval Of Payment To Siddons- Martin
Emergency Group, Port Arthur, TX In The Amount Of $9,774.95
For Preventive Maintenance in the Public Works Solid Waste
Division
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: DF
Voting Yes: 7 Voting No: 0 W /O: RW & KT
APPROVED
(1) Consideration And Approval Of Payment To Horiba Medical, In.,
Irvine, CA In The Amount Of $6,620 For The Annual Maintenance
Agreement For The Pentra 80 XL Hematology Machine
(K) Expense Reports
City Secretary Sherri Bellard:
Attend TMCCP Graduate Institute Seminar
In San Marcos, TX
October 16 — 20, 2012 $1,676.06
Resolutions - Consent
(1) P.R. No. 17271 — A Resolution Awarding A Contract To Lark Group,
Inc. In The Amount Of $15,200, And Authorizing The Execution Of
A Contract For The Demolition Of Five (5) Dangerous Residential
Properties (Group D), To Be Charged To Account No. 105 -1431-
552.59-00 Project No. C36120
Resolution No: 12 -510
(2) P.R. No. 17272 — A Resolution Awarding A Contract To Lark Group,
Inc. In The Amount Of $15,700, And Authorizing The Execution Of
A Contract For The Demolition Of Five (5) Dangerous Residential
Properties (Group E), To Be Charged To Account No. 105 -1431-
552.59-00 Project No. C36120
Resolution No: 12 -511
4
AGENDA
OCTOBER 30, 2012
VI. CONSENT AGENDA - CONTINUED
(3) P.R. No. 17280 — A Resolution Authorizing The City Manager To
Enter Into A Contract With Goodyear Tire & Rubber Company Of
Allen, Texas, For The Purchase Of Goodyear Metro Miler
305/70R22.5 Tires For The Transit Department, In An Amount Not
To Exceed $25,000. Funding Available In The Transit
Inventory/Stores Account Number; 401 - 1502 - 561.43 -00
Resolution No: 12 -512
(4) P.R. No. 17304 — A Resolution Authorizing The City Manager To
Execute Change Order 01 To The Contract Between The City Of
Port Arthur And The Nelson Collaborative For Design Of Additional
Fire Safety Equipment, Increasing The Contract Amount By
$14,415.31 To A New Total Of $86,415.31; Funded From Federal
Transit Administration Allocated Funds — ARRA TX90 -X040
Resolution No: 12 -513
(5) P.R. No. 17337 — A Resolution Authorizing The City Manager To
Execute The First Year Of A Contract With J. M. Kaufman Of Port
Arthur, Texas For The Hauling Of Materials With The Option Of
Renewal For Two Additional Years With Prices Being Adjusted
According To The Consumer Price Index `Transportation ". Contract
Is Not To Exceed $50,000 Per Year. Funding Is Available In Various
Departmental Accounts
Resolution No: 12 -514
il
AGENDA
OCTOBER 30, 2012
VI. CONSENT AGENDA - CONTINUED
(6) P.R. No. 17340 — A Resolution Authorizing The Execution Of
Amendment No. 1 To The Contract Between The City Of Port
Arthur And Tender Loving Care Center For Children, D /B /A Legacy
Community Development Corporation For The Allocation Of
Additional Funding In The Amount Of $265,000 To Purchase,
Rehabilitate And Sell Three (3) Additional Homes To Low And
Moderate Income Persons /Families, Operating Expenses And
Extending The Contract Expiration Date For A Six (6) Month Period
From June 20, 2013 To December 20, 2013
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: DF
Voting Yes: 8 Voting No: 0 W /O: RW
APPROVED
Resolution No: 12 -532
(7) P.R. No 17341 — A Resolution Authorizing A One (1) Year Renewal
Of The Contract Between The City Of Port Arthur And Leads Online
Of Dallas, Texas, A Web Based System Designed To Assist Law
Enforcement In Solving Crimes, In The Annual Amount Of $6,688
(Funds Available In Account No. 001 - 1101- 521.54 -00
Resolution No: 12 -515
(8) P.R. No. 17342 — A Resolution Authorizing The Execution Of Service
Contract With Scantron Robotics, USA Inc., Of Gibsonia, PA, In The
Not To Exceed Amount Of $25,000. Funds Are Available In Account
No. 410 -1252- 532.92 -00
Resolution No: 12 -516
(9) P.R. No. 17343 — A Resolution Authorizing The Purchase Of Mini
Excavators For The Utility Operations Department From Waukesha -
Pearce Industries Inc. (Thru Buyboard), Of Port Arthur, Texas, In
The Total Amount Of $136,120.62 Funds Are Available In Account
Nos. 625 - 1801 - 532.93 -03 ($70,006.14) And 625 - 1801 - 532.93 -03
($70,006.14) AND 625 - 1801 - 532.93 -05 ($66,114.48)
Resolution No: 12 -517
G
AGENDA
OCTOBER 30, 2012
VI. CONSENT AGENDA - CONTINUED
(10) P.R. No. 17344 — A Resolution Congratulating the Texas Recreation
and Park Society (TRAPS) On Its 75 Birthday
Resolution No: 12 -518
(11) P.R. No. 17346 — A Resolution Authorizing The Purchase Of Two
(2) Tablet Computers For The Fire Marshal's Office From Complete
Tablet Solutions Of Austin, Texas In The Amount Of $6,883.98;
Funds Are Budgeted In Account Number 001 - 1121 - 522.92 -00 For
This Purchase
Resolution No: 12 -519
(12) P.R. No. 17348 — A Resolution Authorizing The Purchase Of 2013
Chevrolet Tahoe From Caldwell Country Chevrolet Of Caldwell,
Texas, Via Buyboard, For The Fire Department In The Amount Of
$34,837; Funding Available In Account Number 625- 1801- 522.93-
00
Resolution No: 12 -520
(13) P.R. No. 17350 — A Resolution To Approve A Contract Between The
City Of Port Arthur And The Department Of State Health Services
For Funds In The Amount Of $5,000 For Tuberculosis Prevention
And Control
Resolution No: 12 -521
(14) P.R. No. 17351 — A Resolution Rescinding Resolution 12 -503 And
Authorizing The Purchase Of One (1) Vactor Vacuum Truck From
Freightliner Of Austin Through Buyboard In An Amount Not To
Exceed $249,904. Account 625 - 1801 - 531.93 -04
Resolution No: 12 -522
AGENDA
OCTOBER 30, 2012
VI. CONSENT AGENDA - CONTINUED
(15) P.R. No. 17352 — A Resolution Authorizing The City Manager To
Execute The Emergency Notification System Interlocal Agreement
With The South East Texas Regional Planning Commission
(SETRPC) To Enhance The City's Existing Communication
Capabilities By The Continued Utilization Of Blackboard Connect In
An Amount Not To Exceed $6,952.60; Funding Available In Account
No. 001 - 1101 - 521.72 -00
Resolution No: 12 -523
(16) P.R. No. 17354 — A Resolution Approving Change Order No. 1 To
The Contract With Lark Group, Inc. (Group C) For Demolition Of A
Garage Apartment Located At 2808 Rev. Ransom Howard Street,
Increasing The Contract Amount By $2,500 To A New Total Of
$21,400; Account No. 105 - 1431 - 552.59 -00, Project No. C36120
Resolution No: 12 -524
(17) P.R. No. 17355 — A Resolution Approving Water And Sewer
Adjustment To Certain Utility Accounts
Resolution No: 12 -525
(18) P.R. No. 17356 — A Resolution Authorizing The City Manager To
Execute Proposed Change Order #2 To The Performance
Contracting Agreement Between The City Of Port Arthur And
Siemens Industry, Inc., Building Technologies Division For
Infrastructure Improvements And Efficiency Upgrades, Revising
The Scope Of Services And Increasing The Contract Amount By
$7,560 To A New Total Of $3,206,376. EPC 101, 302- 1602- 591.54-
00
Resolution No: 12 -526
8
AGENDA
OCTOBER 30, 2012
VI. CONSENT AGENDA - CONTINUED
(19) P.R. No. 17357 — A Resolution Authorizing A Contract Between The
City Of Port Arthur And Knost Electric, Inc. Of Beaumont, Texas For
Electrical Renovations To The Office Area Of The Armory Building
Located At 3451 57 Street In The Not To Exceed Amount Of
$33,587. Account 306 - 1606- 591.59 -00
Resolution No: 12 -527
(20) P.R. No. 17358 — A Resolution Authorizing The City Manager To
Execute The First Year Of A Contract With Redwine Enterprises,
Inc., Of Port Arthur, Texas For The Providing Of Soil Materials With
The Option Of Renewal For Two Additional Years With Prices Being
Adjusted According To The Consumer Price Index Category
"Transportation ". Contract Is Not To Exceed $750,000 Per Year.
Funding Is Available In Account No. 403 - 1274 - 533.59 -02 And Other
Departmental Accounts
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: DF
Voting Yes: 8 Voting No: 0 W /O: RW
APPROVED
Resolution No: 12 -533
(21) P.R. No. 17359 — A Resolution Calling For A Public Hearing To
Consider A Zoning Amendment For Planned Development District —
26 For A 96.21 Acre Tract Consisting Of Part Of Lots 1, 2, 7 And 8,
Block 4, Range "B" And Lots 1 And 2, Block 5, Range "B ", Port
Arthur Land Company Subdivision (Property Located North Of
Highway 87/73 And On The Westside Of Highway 366), City Of Port
Arthur, Jefferson County, Texas — Z12 -00 — TOTAL
Resolution No: 12 -528
(22) P.R. No. 17360 — A Resolution Authorizing A Two (2) Year Renewal
Of The Contract Between The City Of Port Arthur And
MCCAdvantage For The Purpose Of Processing And Mailing Water
Billing Statements In An Amount Not To Exceed $28,000 Per Year;
Funding Available In Account No. 001 - 1035 - 515.21 -00
Resolution No: 12 -529
6
AGENDA
OCTOBER 30, 2012
VI. CONSENT AGENDA - CONTINUED
(23) P.R. No. 17363 — A Resolution Awarding A Contract For The
Construction Of A Parking Lot At SSGT. Lucian Adams Park To
Byrdson Service D /B /A/ Excello Construction Of Beaumont, Texas
In An Amount Not To Exceed $12,556. Funding: EDC Proposition
Funds, Acct. No. 303 - 1603- 591.89 CIP718
Resolution No: 12 -530
(24) P.R. No. 17365 — A Resolution Authorizing The City Of Port Arthur
To Pay The Labiche Architectural Group, Inc. For Additional
Services Provided To The Downtown Renaissance District Board In
The Amount Of $6,835.29
PULLED FOR INDIVIDUAL ACTION
Motion: MA Second: DF
Voting Yes: 8 Voting No: 0 W/O: RW
APPROVED
Resolution No: 12 -534
(25) P.R. No. 17366 — A Resolution Approving The FY 2012 -2013
Contract Between The City Of Port Arthur And The Department Of
State Health Services For Title V Child Health Fee For Services In
The Amount Of $5,000
Resolution No: 12 -531
10
AGENDA
OCTOBER 30, 2012
VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON - CONSENT
A. Resolutions
P.R. No. 17361 — A Resolution Approving A Twelve (12) Month
Professional Services Agreement With John Hall Public Affairs For
The Continued Work On The City's Environmental Justice Plan And
Other Relate Environmental And Housing Projects In The Amount
Not To Exceed $72,000 Plus Actual Travel Expenses Not To Exceed
$24,000; Funding Available In Account No. 001 - 1003 - 512.59 -00
Motion: DF Second: MA - Motion to adopt.
Motion: MA Second: MA - Motion to table.
Voting Yes: 7 Voting No: 0 W/O - RW & KT
TABLED
B. Ordinances — None
C. Reports and Recommendations
(1) Report On Creation Of Quiet Zones Throughout The City
(Requested By Councilmember Thomas)
(2) Report On Security System For City Hall
(3) Discussion And Possible Action Regarding The Enforcement Of
Roberts Rules Of Order (Requested By Councilmember Doucet)
VIII. REPORTS OF BOARDS & COMMITTEES - None
IX. ADJOURNMENT OF MEETING
NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May
Elect: To Recess The Meeting And Reconvene At 8:30AM On October 31,
2012. During The Recess, No Action 'Will Be Taken On Any Item Of
Remaining Business And No Executive Sessions Will Be Held To Discuss
Any Matters, All In Accordance With The Open Meetings Law
******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
11